Total 3,285 admin assistant job vacancies in Others category in Australia

Job Responsibilities:

Office

• Perform general cleaning and housekeeping duties for the office, pantry areas, and washrooms.
• Prepare and ensure office workspaces and common areas are clean and ready for use each morning.
• Manage and replenish refreshments for staff in both the office and warehouse.
• Serve beverages and attend to clients and visitors when required.

Sample Production

• Assist the Sample Department during available hours or as required.
• Trimming and pasting of sample tiles on to folders.
• Carry out any other duties and responsibilities assigned by the Company from time to time.
  

Requirements

• Previous experience in office cleaning, housekeeping, or a similar role.
• Possess basic culinary and food preparation skills.
• Able to communicate effectively in both spoken and written English and Mandarin.
• Adaptable, proactive, and able to take initiative when carrying out duties.
• A positive team player with a friendly and service-oriented attitude.
• Responsible, reliable, and able to work independently with minimal supervision.
• Good interpersonal skills and able to interact professionally with staff, visitors, and clients.

We are looking for a hands-on Assistant Logistics Manager to oversee our logistics, warehousing and inventory operations. This role is ideal for someone who enjoys being on the ground, leading teams, coordinating daily logistics activities, managing inventory accuracy and driving operational improvements in a fast-paced food production environment. You will work closely with Operations, Procurement and Customer Service teams to ensure efficient stock movement, timely order fulfilment and seamless delivery operations. As the company continues to grow, you will play a key role in strengthening logistics capabilities, optimizing processes and supporting business scalability. If you are passionate about people, pets, and premium service, and enjoy working in a dynamic environment, we’d love to have you on our team.

Responsibilities

Key Responsibilities

Logistics & Warehouse Operations

• Lead and oversee daily logistics and warehouse operations, ensuring efficient receiving, storage, inventory management, order fulfilment and dispatch activities.
• Manage warehouse space utilization and storage optimization to maximize operational efficiency and maintain housekeeping standards.
• Ensure stock accuracy and compliance with FEFO/FIFO inventory management principles.
• Oversee inventory control activities including stock receiving, stock issuance, cycle counts and stock reconciliation.
• Coordinate with third-party warehouse providers on storage, inventory management and stock movements.
• Coordinate with freight forwarders on incoming shipments, container deliveries and import-related logistics activities.

Distribution& Transportation Management

• Plan, coordinate and optimize daily delivery schedules and routes to ensure timely and cost-effective fulfilment of customer orders.
• Manage third-party logistics providers, transport vendors and freelance drivers to achieve service level expectations.
• Monitor logistics performance indicators including delivery performance, transportation costs, inventory accuracy and operational efficiency.
• Support logistics cost analysis and resource planning to achieve departmental objectives.

Process Improvement & Reporting

• Develop, review and implement logistics processes, SOPs and continuous improvement initiatives to improve productivity, accuracy and service levels.
• Investigate operational issues, identify root causes and implement corrective and preventive actions.
• Prepare logistics and operational reports, providing recommendations to management on cost reduction, efficiency improvement and operational effectiveness.
• Participate in business improvement projects, system enhancements and operational initiatives as assigned by management.

Stakeholder Management

• Collaborate closely with Production, Procurement, Customer Service and other internal departments to ensure smooth end-to-end operational flow.
• Liaise with external vendors, warehouse operators, freight forwarders and service providers to support daily operations.

Team Leadership

• Lead, supervise, coach and develop logistics personnel.
• Conduct manpower planning, performance management, employee training and capability development.
• Foster a culture of accountability, teamwork and continuous improvement within the logistics team.

Facilities, Safety & Compliance

• Ensure compliance with workplace safety, food safety and company policies within warehouse and logistics operations.
• Coordinate workplace safety initiatives, including fire drills and liaison with relevant authorities and service providers.
• Coordinate inspection, servicing and maintenance of fire protection equipment, including fire extinguishers.
• Coordinate preventive maintenance and repair activities for cold room facilities to ensure operational reliability and product integrity.

Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration or a related discipline.
• Minimum 5 years of experience in logistics, warehousing, transportation, supply chain operations or a manufacturing environment (FMCG or food industry experience preferred).
• At least 2 years of experience in a supervisory or managerial capacity.
• Strong knowledge of warehouse operations, inventory management and FEFO/FIFO inventory control principles.
• Experience managing delivery operations, freight forwarders, third-party logistics providers (3PL) and container shipments.
• Proficient in Microsoft Office ,particularly Excel, and logistics, warehouse or inventory management systems.
• Strong leadership, communication,stakeholder management, problem-solving and decision-making skills.
• Familiarity with workplace safety, food safety and operational compliance requirements will be an advantage.
• Hands-on, proactive and able to thrive in a fast-paced operational environment.

• Assist Marketing & Communications team
• Manage day to day marketing & promotion matters for restaurant outlets
• Manage marketing & promotion campaigns for Catering & Event Sales
• Responsible for the coordination and execution of marketing communications and advertising
• Media relations and media monitoring
• Manage presence in social media platforms, including Facebook, Instagram, etc
• Plan and develop marketing materials with Restaurant Managers to generate sales leads
• Work closely with copywriters and designers in producing marketing materials of visual impact and within brand guidelines
• Copyedit, proof read and revise communication materials and menus
• Handle customer feedback and respond promptly
• Establish and maintain excellent public relations with external partners and stakeholders
• Create marketing and promotional materials, both print and electronic
• Work with Managers and Sales to determine budgets and manage expenses within allocated budget
• Promote products and services through various marketing channels and public relations initiatives
• Support operations team and perform operational duties whenever necessary
• Provide support for special projects
• Perform any other job tasks assigned by the management

Requirements:

• Bachelor's degree in Marketing or related field
• Minimum 2 years experience in similar role in Chinese restaurant
• Knowledge in Microsoft Office is mandatory
• Good knowledge of Marketing techniques and application
• Creative skills in press ads, design and other marketing collaterals
• Strong consumer and product awareness
• Meticulous with an eye for details
• Excellent communication and interpersonal skills
• Proficient in Mandarin (spoken and written) to coordinate event requirements and communicate kitchen orders accurately with the Chefs
• Team player who is also able to work independently
• Able to multi-task and handle high volume of work in fast paced environment
• Able and willing to work on weekends and PH when necessary

About the Role

·       Manage daily operations of Arts venues, including theatres, studios,rehearsal rooms, and associated facilities. 
·       Co-ordinate and support arts performances, rehearsals, screenings,ceremonies, and related programmes. 
·       To conduct periodic venue inspections to checkthe venues cleaning condition, building defects etc.   
·       Managevenue inventory lists, movements, and deployments.Assess and evaluate inventory’s conditions, prepare and recordloss, damage, or malfunction of equipment. 
·       To manage all Event related administration andoperations matters such as handing over and taking over of eventspace, event set-up/teardown, event logistics be on site duringevents to ensure venue readiness, Liaise with hirers, event organisers,and stakeholders on logistics and requirements. Maintain accurate recordsof venue usage, events, and attendance. Take photographs of eventsfor reporting and audit purposes. 
·       Managecrowd flow, front-of-house readiness, and audience experience during eventswhere required. 
·       Coordinate cleaning, security, technical, and maintenance supportbefore, during, and after events.  
·       To ensure that the AV Technicians conduct daily checks of allAV equipment before the start of official working hours toensure they are in good working condition. 
·       To performDuty Manager to oversee and coordinate FM support ensuring venue readiness andsmooth running of event day/period. 
·       To workwith marketing teams to promote arts events, and attract a diverseaudience to the venues. Management of all Arts volunteers includingscheduling, welfare, on-job training and safety. 
·       Monitor both in-house andexternal contractor work complies with WSH Act,Risk Assessment and safe work procedure. Stop any unsafe act,practice, condition and report incident to C&W safety or management team. 
·       At manager’s discretion, Executive may beassigned to assist his peer on other duties.  • Responsibilities:
• Manage daily operations of Arts venues, including theatres, studios, rehearsal rooms, and associated facilities.
• Co-ordinate and support arts performances, rehearsals, screenings, ceremonies, and related programmes.
• To conduct periodic venue inspections to check the venues cleaning condition, building defects etc.
• Manage venue inventory lists, movements, and deployments. Assess and evaluate inventory’s conditions, prepare and record loss, damage, or malfunction of equipment.
• To manage all Event related administration and operations matters such as handing over and taking over of event space, event set-up/teardown, event logistics be on site during events to ensure venue readiness, Liaise with hirers, event organisers, and stakeholders on logistics and requirements. Maintain accurate records of venue usage, events, and attendance. Take photographs of events for reporting and audit purposes.
• Manage crowd flow, front-of-house readiness, and audience experience during events where required.
• Coordinate cleaning, security, technical, and maintenance support before, during, and after events.
• To ensure that the AV Technicians conduct daily checks of all AV equipment before the start of official working hours to ensure they are in good working condition.
• To perform Duty Manager to oversee and coordinate FM support ensuring venue readiness and smooth running of event day/period.
• To work with marketing teams to promote arts events, and attract a diverse audience to the venues. Management of all Arts volunteers including scheduling, welfare, on-job training and safety.
• Monitor both in-house and external contractor work complies with WSH Act, Risk Assessment and safe work procedure. Stop any unsafe act, practice, condition and report incident to C&W safety or management team.
• At manager’s discretion, Executive may be assigned to assist his peer on other duties.

About You

• 5 to 10 years of theatre management experience for all performance arts discipline
• Understanding of visual and sound balance for movies/films and live production5 to 10 years of theatre management experience for all performance arts discipline
• Understanding of visual and sound balance for movies/films and live production

Company Overview

Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. They deliver end-to-end project execution focused on functional, aesthetic, and client-centered designs.

Job Summary

You will support daily project coordination and administrative tasks to ensure smooth project execution and accurate documentation within the company.

Responsibilities

• Coordinate ongoing projects by providing administrative support to ensure timely completion
• Manage pantry orders, stationery supplies, and Taobao purchases to maintain office resources
• Schedule and coordinate office maintenance activities, including aircon servicing and cleaning, to ensure a well-maintained work environment
• Organize and coordinate schedules, meetings, and site appointments for project teams as needed
• Prepare, organize, and maintain accurate project documents and records for easy retrieval and audit readiness
• Liaise with internal teams, suppliers, and subcontractors to facilitate clear and professional communication
• Track project progress and update reports to reflect current status and milestones
• Assist in preparing quotations, invoices, and basic project documentation to support finance operations when required
• Ensure all paperwork is properly filed, updated, and accessible for audit and reference purposes
• Support Finance and HR departments with filing, organizing, and simple data entry tasks as needed
• Adapt to potential role changes, including transition to Admin Executive or Personal Assistant positions

Preferred competencies and qualifications

• Basic administrative or project coordination experience preferred
• Proficient in Microsoft Office applications including Excel, Word, Outlook, and OneNote
• Communicate clearly and professionally with multiple stakeholders to facilitate collaboration
• Organize multiple tasks and maintain detailed records to support project and office operations
• Multitask and work independently with minimal supervision
• Demonstrate responsibility, attention to detail, and a proactive approach to work
• Singaporean, Permanent Resident, or Long-Term Visit Pass holder preferred

Other Information

Working Hours

• 5-day work week (Monday to Friday)
• 10:00 AM to 7:00 PM

Salary

• SGD $1800 – $2500 per month (basic), depending on experience

• Accomplishes department objectives by supervising staff and organizing and monitoring work processes.
• Maintains staff by recruiting, selecting, orienting, and training employees and developing personal growth opportunities.
• Accomplishes staff job results by coaching, counseling, and disciplining employees.
• Plans, monitors, and appraises job results.
• Conducts training.
• Implements and enforces systems, policies, and procedures.
• Maintains safe and healthy work environment by establishing and enforcing organization standards and adhering to legal regulations.
• Completes operations by developing schedules, assigning and monitoring work, gathering resources, implementing productivity standards, resolving operations problems, maintaining reference manuals, and implementing new procedures.
• Controls expenses by gathering and submitting budget information, scheduling expenditures, monitoring variances, and implementing corrective actions.
• Provides quality service by enforcing quality and customer service standards.
• Contributes to team effort by accomplishing related results as needed

• Responsible for overall performance of assigned kitchens
• Oversee preparation and production of food items
• Covering job scope on logistic department
• Drive food quality assurance and process improvement
• Work closely with all stakeholders to ensure deliver-on time fulfillment
• Manage and uphold serviceability and hygiene integrity of kitchen infrastructure & equipment
• Manage staff related matters; including staff integration, coaching/ mentoring and performance management
• Participate in cross functional initiatives, including automation projects
• Prepare duty rosters and allocate manpower for daily operations
• Conduct operational drills to review operating standards and procedures for improvement
• Degree in F&B Management/ Operations, Culinary Arts, OR equivalent
• At least 3 years of relevant working experience in food production setting
• Have knowledge in Southern India Cuisine
• Resourceful and innovative
• Strong interpersonal and leadership skills, with an eye for detail
• Split shift working hours

• Confirm the quantity and sign the outbound shipment document.
• Print out label according to the outbound shipment document.
• Put the outbound shipment document at the tray to inform them what are the carton/ pallet required.
• Search the loading bay sort out the carton tally with the outbound shipment document. If loading bay don’t have, go to Inventory to sort out the cartons and bring it to loading bay.
• Affix the correct label on the carton or pallet according to the outbound shipment document. To confirm all carton and pallet has been sort out correctly and is ready to ship out and place angle bar at the top of all the pallet.
• Count the total number of the cartons and pallets at the loading if it is tally with the report generated.
• Once the trucker loads all the cartons and pallets make sure trucker signs all the documents and place the signed document at the tray. Collect all signed documents.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted