Total 25 database administrator job vacancies in Human Resources category in Australia

Employee Records & HR Administration

• Maintain and update accurate employee records and personnel files
• Prepare HR documents such as employment contracts, confirmation letters, increment letters, and other correspondence
• Manage employee leave records and attendance tracking
• Support onboarding and offboarding processes including documentation and system updates
• Assist with HR reporting and provide headcount data as required
• Handle general HR queries from employees in a timely and professional manner

Office Administration

• Oversee day-to-day office operations to ensure a well-organised and functional work environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate meeting room bookings, travel arrangements, and logistics for staff
• Support the planning and execution of company events and staff engagement activities
• Liaise with building management and external service providers as needed
• Handle incoming and outgoing correspondence and other general administrative duties

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Role Overview:We require an experienced HR professional to manage internal administrative functions on a part-time basis. The successful candidate will ensure compliance with local labor regulations and streamline current HR processes.

Key Responsibilities:

• Manage payroll processing and CPF contributions.

• Handle recruitment, including job postings and initial screenings.

• Maintain accurate employee records and documentation.

• Ensure all company policies align with current labor laws.

Duties:

• Scan physical employee personnel files (p-files) and convert documents into digital format
•  Label, index, and categorise scanned documents accurately according to established HR naming and filing conventions
•  Upload digitised employee records into the system with a high level of accuracy and completeness
•  Perform basic quality checks to ensure document clarity, legibility, and correct classification
•  Organise, file, and prepare physical p-files for off-site storage in line with records retention guidelines
•  Liaise with third-party storage vendors on file handover, inventory listing, and warehouse storage arrangements
•  Maintain accurate tracking and documentation of physical file movements
•  Handle confidential employee information in compliance with Singapore data protection and internal information security requirements
•  Support ad-hoc administrative or documentation-related tasks as required during the project

Requirements:

• Min Dip in any field

Janeve

wa.me/6588183965

OR

Email me at janeve.ng@recruitexpress.com.sg

EA Personnel : Janeve Ng Choy Tong

C.E.I: R25159176

Company Registration No: 99C4599

Recruit Express Pte Ltd

We Are?

We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects.

For over 50 years, we've been energizing our clients across the world with unrivalled expertise, equipment, and technology that supports the entire asset life-cycle offshore and on land.

We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions.

Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline and subsea, process, and valves all designed to help our clients optimize performance, enhance reliability, and improve efficiency.

With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies making us a leading and trusted partner every step of the way.

The Role

This role is providing maternity cover and expected to last for 12 months.

Immediate joiners preferred.

Job Purpose

• To Provide an HR Administrative function to the business
• To Populate and maintain the HR database and Personal file
• To administer the benefits scheme

Main Responsibilities & Key Result Areas

• Understanding the skill sets from BLM
• Sourcing the candidates by using job portals like Naukri/job posting
• Screening of the resume of the candidates, conducting initial round of telephonic interview and shortlisting the candidates based on the initial round
• Lining up the shortlisted candidates for the technical round of interview by sending them the calendar invite and coordinating these interviews with BLM
• Collecting feedback from BLM of the candidates
• Negotiating the CTC of the selected candidate and preparing and issuing of the offer letter
• Mailing the soft copy of the personal forms (Personal Datasheet) to the selected candidate and scrutinizing the filled up form once received.
• Handover the hard copy of the offer letter as well as contract to the new joinee
• Collecting the relevant documents and verifying them
• Scanning of the forms and the documents, Saving them at L Drive and filing the hardcopies in the personal file thereby creating the P file of the new joinee
• Maintaining and updating the recruitment drive sheet and one note on regular basis
• Maintaining HR Record by updating the personal files of the employee (Updating transfers, terminations, exit interview, change in job classification, confirmation etc.)
• Checking the attendance with the time log report on monthly basis to ensure that there is no discrepancy and correcting the attendance sheet accordingly after reviewing them with India HR Operations Manager
• Prepare and issue contracts of employment for employees
• Report Starters and leavers to appropriate persons and bodies in a timely manner
• Populate and maintain the HR Database (NAV) to include all information including salary and benefits. Preparation of letters, coordination for sign off and issuance and record keeping
• Probationary review confirmation letters and benefits update. For example – Maintain coordination for letter sign off and issuance.
• Deal with any payroll query related to attendance and sick pay entitlements
• Acts as sharepoint focal for HR
• Checking F&F Settlement, co-ordination with ex-employees and exit formalities
• Onboarding formalities, induction, BGV, co-ordination for new joiner setup
• Employee engagement
• Compliance – Preparation and maintaining compliance records, files and ensuring completion
• Insurance – Sending insurance data, employee queries, billing, renewal data and co-ordination, etc.
• PDP – Ensuring all employees have submitted their PDPs for HR records
• Prob. Obj - Ensuring all employees have submitted their Prob. Obj. for HR records
• JD – Ensuring JDs are updated for all employees

The Requirements

Qualifications

Essential

• Certificate in Personnel Practice

Preferred

• Business Administration Practice

Experience, Competence, Skills & Knowledge

Essential

• Good Database Skill
• Maintain High level of confidentiality at all times, protecting both company and personnel information
• Demonstrate a good understanding of processes such as recruitment, payroll, training, administration, Performance Management
• Previous HR Experience
• Good Communication Skills both internally & externally
• Ability to prioritize effectively
• Good Communication Skill
• Excellent attention to details/accuracy
• High level of Microsoft office experience in producing presentations, complex spreadsheet, letters and contracts accurately

Preferred

• Ability to work under pressure
• Flexibility

Personal Qualities

• Ability to deal with all levels of personnel in the organisation in a professional & sensitive manner
• Ability to interface effectively with other departments of the business

Diversity & Inclusion

EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills.

We are seeking a dependable and highly organised Administrative Assistant to support the Chief People Officer and the HR team in a dynamic founder office environment. This role also serves as the first point of contact for the office, managing front desk and reception duties while ensuring smooth day-to-day administrative and People operations with a high level of professionalism and confidentiality.

Responsibilities:

• Provide administrative and scheduling support to the Chief People Officer, including calendar management and meeting coordination.
• Prepare meeting materials, presentations, and internal correspondence as required.
• Assist in coordinating HR leadership meetings and follow up on action items.
• Maintain proper filing and documentation of confidential HR records.
• Support onboarding coordination, HR initiatives, and employee-related programs when required.
• Assist with logistics for internal meetings, leadership sessions, and people initiatives.
• Serve as the front desk representative by welcoming guests, managing visitor registration, and ensuring a positive office experience.
• Handle incoming calls, emails, and general enquiries in a professional and timely manner.
• Manage meeting room bookings, office supplies, and general office upkeep to ensure a well-organised workspace.
• Coordinate with vendors and building management for office-related matters when required.

Requirements:

• Diploma or Degree in Business Administration, Human Resources, or related field.
• 2–4 years of administrative, executive support, or receptionist /front desk experience.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Strong communication and interpersonal skills with a professional and approachable demeanour.
• Proficiency in Microsoft Office.
• Ability to handle sensitive information with discretion and professionalism.

About Us

Ho & Wee LLP is a boutique law firm. We are looking for a capable and proactive Senior HR & Office Administrator to help us run and grow the firm.

Key Responsibilities

1.  Human Resources

•      Implement and maintain firm-wide HR policies and procedures

•      Oversee staff leave management and scheduling to ensure adequate manpower coverage at all times.

•      Oversee the full recruitment lifecycle: drafting job descriptions, placing advertisements, screening CVs, coordinating interviews, and managing candidate communications.

•      Manage work pass applications, renewals, and cancellations in compliance with MOM regulations.

•      Handle employees’ benefits administration including medical insurance and leave entitlements.

•      Maintain accurate and confidential employee records; manage staff confirmation, resignation, and offboarding processes.

•      Introduce and enforce structure and discipline across the firm to support a well-run, professional working environment.

2.  Office Management

•      Oversee day-to-day office operations and ensure the office runs smoothly and efficiently.

•      Manage and negotiate with third-party vendors and service providers, including IT, insurance agents, and facilities management.

•      Manage procurement of office supplies

•      Maintain lawyers’ practising certificates and professional indemnity insurance renewals.

•      Handle ad hoc administrative matters as they arise, with a problem-solving mindset.

•      Support the firm’s business development efforts by identifying opportunities to grow the firm’s profile and client base.

What We’re Looking For

•      Minimum Diploma qualification in a related field.

•      At least 5–7 years of relevant experience, ideally in a professional services environment (law firm, accounting firm, or similar). Experience in a legal setting is a strong advantage.

•      Proven ability to take ownership and work independently with minimal supervision

•      Strong HR knowledge including familiarity with MOM regulations, Employment Act, and labour laws in Singapore.

•      Experience in recruitment

•      Strong interpersonal and stakeholder management skills— able to liaise credibly with lawyers, partners, external vendors, and potential candidates.

•      Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with legal practice management software is an advantage.

•      Highly organised, meticulous, and able to manage multiple priorities in a fast-paced environment.

Interested applicants are invited to submit a detailed CV together with your current and expected remuneration to jobs@hoandwee.com.

Please note that only shortlisted candidates will be notified. Due to work pass restrictions, only Singaporeans and Permanent Residents are invited to apply.

About Tradition

Tradition is the interdealer broking arm of Compagnie Financière Tradition and one of the world's largest interdealer market operators in over the counter, cleared, and listed financial and commodity-related products. Represented in over 30 countries, Compagnie Financière Tradition is listed on the Swiss stock exchange and has significantly expanded in the last decade.

Overview

Join our APAC operations team and work alongside the Regional Payroll Manager to keep the engine of our business running smoothly: accurate, well-governed employee data. In this role, you'll gain hands-on exposure to payroll operations, HR systems, and compliance processes across multiple countries. The focus is on data accuracy and consistency the foundation for payroll, finance, compliance, and management reporting. It's a great opportunity to learn how a large regional organisation manages people data at scale and why precision matters.

Key Responsibilities

• Employee Data Governance: Maintain accurate staff records across HR systems (SIS, BIPO, TIMES, M365 Active Directory). Run regular checks to ensure data quality and consistency.
• Payroll Support: Assist the Regional Payroll Manager in processing payroll (Singapore and Hong Kong) and meeting monthly and annual statutory compliance requirements.
• System Administration & Testing: Support HR/payroll system setup, upgrades, and testing; assist with data migration and documentation.
• Reporting & Compliance: Generate staff reports for management, audits, and government submissions (e.g. MOM, NS Pay, maternity/paternity claims).
• Process Improvement: Contribute to workflow improvements and help integrate HR and Finance systems to reduce duplication and improve efficiency.

Requirements

• At least 2 years of HR/payroll experience
• Strong interest in payroll operations and HR data governance
• Good numerical and analytical skills with strong attention to detail
• Familiarity with Microsoft 365; HR/payroll software experience a plus
• Ability to handle confidential and sensitive data with discretion

Responsibilities:

• Manage and maintain employee records, time and attendance data, and leave management efficiently.
• Recruitment Support: Assist in the recruitment process by posting job openings, screening resumes, conducting initial interviews, and coordinating with hiring managers to schedule interviews.
• Employee Onboarding: Facilitate smooth onboarding processes for new hires, including preparing necessary documents, conducting orientation, and ensuring a positive and welcoming experience.
• Employee Relations: Act as a point of contact for employees' HR-related queries, providing guidance on HR policies, benefits, and procedures.
• Compliance: Ensure compliance with HR laws, regulations, and internal policies, updating Timesoft as necessary to reflect changes in HR practices.
• Exit Processes: Manage employee offboarding processes, including conducting exit interviews and processing necessary paperwork in Timesoft.
• Employee Engagement: Assist in organising employee engagement activities and events to foster a positive work culture.

Requirements:

• Certificate/Professional/Diploma in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Officer or in a similar HR role.
• Hands-on experience using HRIS software a plus.
• Good understanding of HR best practices, employment laws, and regulations.
• Familiarity with HR functions such as recruitment, onboarding, and performance management.
• Excellent attention to detail and organisational skills, ensuring accurate and up-to-date HR records.
• Strong communication and interpersonal skills to interact effectively with employees at all levels.
• Ability to handle sensitive and confidential information with discretion.
• High level of integrity and professionalism in dealing with HR matters.

Element has an opportunity for a HR Administrator to join our growing team. This is a great opportunity to develop your HR career within a Global TIC business.

• To assist the full aspect of recruitment and onboarding process
• Work pass administration
• Payroll data submission
• Offboarding
• Welfare and staff engagement

Requirement:

• A minimum of 2 years of human resource management experience is required for this position
• Familiar with Employment Act and HR-related policies for both Singapore and Malaysia
• Thorough knowledge of employment-related laws and regulation for both Singapore and Malaysia
• Familiar with Microsoft Office
• Good command of spoken, written English and ability to deal with all issues of foreign workers

Meal and transport provided

Responsibilities

The HR Administrator will play a key role in supporting the HR team across various HR functions. The main areas of focus will include:

Recruitment

Manage recruitment processes, including fresh graduate recruitment, internship programs, and enhancing recruitment processes for greater efficiency

Employee Training

Assist in the design and implementation of training programs aimed at employee development, skills enhancement, and performance improvement.

ATS Management

Implement, manage, and optimize the Applicant Tracking System (ATS) to streamline recruitment workflows and improve candidate experience.

HR Project Support

Provide administrative and operational support for ongoing HR projects, ensuring they are completed on time and align with organizational goals.

Job Requirements

Education

Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.\

Work Experience
- At least 3-5 years of experience in HR operations and recruitment.
- Familiarity with Applicant Tracking Systems (ATS) and HR software is preferred.
- Experience in leading PDPA activities and ensuring compliance with personal data protection regulations will be an added advantage.

Skills

• Strong communication and interpersonal skills with the ability to collaborate across departments and engage effectively with candidates and employees.

• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with HR software.

• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.

• Discretion and professionalism in handling confidential information.

• A solid understanding of recruitment, employee training, and general HR processes.

• Team player: Ability to work collaboratively in a dynamic team environment and contribute to achieving HR objectives.