Total 722 admin assistant job vacancies in Human Resources category in Australia

Job Description & Duties:

• Provide clerical and administrative support.
• Responsible for work pass related matters; applications, renewals, cancellations etc
• Reimbursement of all claims from Government online portal.
• Administer Easytime
• Prepare and in charge of staff payroll in Easypay
• Perform recruitment and on-board processing, release and out processing.
• Handle foreign worker requirements such as hiring, renewals, release etc.
• Maintaining the condition of the office and arranging for necessary repairs and housekeeping
• Control of fuel cards
• Update medical leave, unpaid leave and annual leave
• Compile and update employee records (hard and soft copies)
• Liaises with government in all related matters (MOM, LTA, IRAS, NEA and etc)
• Handle and follow up of insurance claim
• Maintain proper insurance records and renewal for office, workmen, medical and vehicle insurance policy
• Perform any other duties as assigned by superiors

Requirements (Qualification& Experience):

• Minimum O' Levels.
• Proficient in Microsoft Office.
• Knowledge of ACCESS Easypay & Easytime would be an added advantage.
• Able to speak and write Japanese is a plus to effectively communicate with Japanese-speaking clients.
• Good knowledge in local employment laws and practices.
• Ability to work independently and as a team.
• Possess good communication and interpersonal skills.
• Well organised, detail-oriented and with the ability to multi-task in a fast-paced environment.

Job Scope

• Involved in employee engagement initiatives, resolve employee grievances, counsel employees
• assist with preparation of organization orientation for new staffs
• Support in operations needs, when required
• Support in the preparation of meeting, materials & taking minutes
• Coordinates effectively with the different departments of staffs, when required
• Drafts and prepares written correspondence
• Maintain proper filing system
• Assist with either sets of accounts duties, when needed (eg; AP/AR)
• Follow up on any outstanding payment issue
• Perform ad-hoc and other administrative duties

Job Requirement

· At least a Higher Nitec in Admin or HR fields

· Minimum 1 year of relevant experience

· Good interpersonal skills, able to communicate effectively

· Work Location: Loyang (required to go onsite)

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Institute of Innovation & Entrepreneurship (IIE).
• Programme Development & Delivery
  • Translate Ministry of Education and university talent priorities into structured programme frameworks, delivery models, and clear operating processes to support consistent delivery and RIE2030 reporting needs.
  • Manage the end-to-end strategy, governance, and delivery of innovation & entrepreneurship talent development programmes, such as overseas and local internships, student venture capital training and for-credit courses, for delivery readiness.
  • Lead curriculum design, student selection cycles and stakeholder inputs to deliver high quality learning outcomes and participant experience.
  • Develop outreach and communications efforts (internal marketing, briefings, and collateral) to increase programme awareness and student participation across regional and global ecosystems.
  • Maintain audit-ready documentation and ensure compliance with university policies and relevant regulatory requirements.
  • Track programme metrics (inputs, outcomes, feedback) and prepare regular updates and post-programme reports for programme leadership and management decision-making.
• Student Leadership & Club Development
  • Lead the review and execution of a revised student club engagement and empowerment model.
  • Support student innovation and entrepreneurship clubs through programme planning guidance, governance coordination, and operational support, including periodic reviews and reporting.
• Financial Stewardship & Fundraising
  • Lead budget planning and financial management across training programmes, ensuring transparent and optimal utilisation of grants, donations, and sponsorships in line with institutional standards.
• Stakeholder Engagement & Ecosystem Partnerships
  • Manage day-to-day engagement with internal and external stakeholders (students, faculty, industry partners, investors, sponsors, ecosystem organisations), ensuring timely follow-ups and issue resolution.
  • Prepare and consolidate briefs, proposals, partnership updates, and presentation materials for programme directorates and senior stakeholders.
  • Monitor relevant innovation and entrepreneurship trends and share practical insights to support programme planning and engagement approaches.
  • Identify and steward a portfolio of internal and external partnerships spanning students, faculty, industry partners, investors, sponsors, and ecosystem organisations.
• Other duties as assigned.

• Bachelor's degree required; postgraduate qualification and specialization in education, business, and/or related fields preferred.
• 8-12 years of relevant experience in education, training programmes, innovation ecosystems, or related domains, with senior level responsibility.
• Strong interest in the innovation and entrepreneurship ecosystem, with awareness of key industry trends and ecosystem players.
• Knowledge and experience in experiential learning / talent development programme design and delivery
• Working knowledge of budgeting, grant administration and financial management principles (including reporting requirements and controls).
• Effective project management and organisational skills—able to plan, track, and deliver multiple workstreams under tight timelines.
• Internal and external stakeholder management skills, with strong written and verbal communication and presentation skills.
• Ability to operate independently with minimal direction, prioritise well, and deliver in high-pressure/high-expectation situations.
• Sound attention to detail with good documentation habits to support audit readiness and compliance.
• Ownership and accountability; acts with urgency and follows through on commitments.
• Humility, authenticity, high standards, and outcome driven.
• Team-oriented and collaborative; able to work across functions and support student-facing initiatives professionally.
• Network in regional/global innovation & entrepreneurship ecosystem will be an advantage.
• Experience as an educator/mentor to youth would be an an advantage.

#LI-JN2

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Roles & Responsibilities

Key Responsibilities:

· Accounting:

- Manage full sets of accounts, ensuring timely and accurate month-end closing

- Perform daily banking receipts and payments

- Perform monthly bank and accounts reconciliation

- Manage AP/AR functions: invoice processing, initiate payments, perform data entry

- Monthly reporting of AP / AR to head office in Norway

- Handle staff expenses claim

- GST reporting

· Administrative: Manage office operations, documentation, and correspondence

· Human Resources: Payroll, CPF submissions and HR documentation

· Purchasing: Source and procure materials, manage supplier relationships

· Perform other ad-hoc duties as assigned

Requirements:

· Degree/Diploma in Accounting

· 2+ years of experience in a similar multi-role capacity preferred

· Good accounting, finance, payroll and employment law knowledge

· Proficient in Microsoft Office and accounting/HR software

· Strong multitasking, good interactive skills, and problem-solving skills

· Able to work independently

Benefits:

• 5-day work week
• Medical and annual leave benefits
• Exposure to multiple business functions

Responsibilities

• Coordinate research grant calls with University Colleges and Schools to facilitate smooth grant application processes
• Assist researchers and faculty in preparing and submitting grant proposals according to agency guidelines
• Manage post-award grant activities including timely reporting submissions and compliance monitoring
• Support researchers in interpreting and applying grant agencies’ guidelines to ensure adherence
• Organize and coordinate review panel meetings to evaluate grant applications effectively
• Execute ad-hoc initiatives and projects as assigned by the Research Support Office
• Manage multiple assignments and diverse information sources simultaneously to meet deadlines
• Apply strong analytical skills to review grant documents and identify key details for accuracy
• Communicate clearly and professionally in writing and interpersonal interactions to support stakeholders
• Plan and organize work efficiently to optimize time management and meet operational goals
• Adapt quickly to new tasks and learn independently to enhance work performance

Preferred competencies and qualifications

• Degree in any discipline
• Demonstrated ability to learn quickly and work independently
• Highly motivated with strong adaptability and learning skills

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

· Assistant in HR admin documentation.

. Updating and organise workers/staff documentation.

· Assist with other administrative tasks as required.

- Candidate must able to overeater computerusing words/Excel;

- At least 1 years of working experience in arelated field is preferred;

- Excellent time management and organizationskills;

- Proficient in MS Office is a must;

- Proactive and mature working attitude;

- Able to work 5.5 days.

Company Overview

Rigging & Marine Services Pte Ltd (RMS), established in 1992, has been a trusted partner to both the marine and oil & gas industries for over three decades. RMS is well-recognized for its strong technical expertise, extensive operational experience, and solid reputation in load testing and marine services.

With our commitment to quality, operational excellence, and exceptional customer service, we are looking for a detail-oriented and driven Human Resource Executive with experience in the Marine Industry to join our dynamic team!

Roles & Responsibilities

• Support the full spectrum of HR functions to ensure smooth and efficient day-to-day HR operations.
• Manage the end-to-end recruitment process, including sourcing, interviewing, salary proposals, onboarding/orientation, and exit management.
• Partner closely with internal departments on manpower planning, employee lifecycle matters (e.g., probation confirmation, resignations), and HR-related issues.
• Oversee work pass administration, including applications, renewals, cancellations, and issuances, in compliance with regulatory requirements.
• Liaise with shipyards and relevant stakeholders on work permit renewals, particularly within the marine sector.
• Coordinate logistics for foreign employees, including travel arrangements, onboarding/offboarding, and accommodation/dormitory assignments.
• Provide administrative and operational support, including office supplies management and vendor coordination.
• Maintain accurate and up-to-date employee records, ensuring proper documentation and confidentiality.
• Prepare and generate weekly and monthly HR reports in a timely and accurate manner.
• Process payroll, including overtime calculations, statutory contributions (e.g., CPF), and ensure compliance with local labour regulations.
• Respond to employee queries regarding HR policies, procedures, and employment matters.
• Assist in performance management processes, including appraisals and review cycles.
• Participate in and support ad-hoc HR projects as assigned by management.

Requirements

• Diploma or Degree in Human Resource Management or a related discipline.
• Minimum 3 years of experience in an HR Generalist role.
• Strong knowledge of local labour laws, including the Employment Act and Ministry of Manpower (MOM) procedures and systems.
• Ability to work independently with a high level of initiative and accountability.
• Resourceful, proactive, and detail-oriented with a positive work attitude.
• Strong interpersonal, communication, and presentation skills.

Working hours:

• Mon-Fri 8am to 5:45pm

Details:

• Working Hours: 9am - 6pm
• Salary: $2,600/month

Key Responsibilities:

• Maintain and update employee records and HR databases
• Support recruitment and selection processes, including job postings, candidate sourcing, screening, and coordination of interviews
• Assist in scheduling interviews and managing hiring calendars
• Facilitate onboarding and orientation for new employees
• Prepare HR-related documents such as employment contracts and letters
• Provide administrative support for HR activities and initiatives
• Handle other general HR administrative duties as assigned

Requirements:

• At least 2 years experience in the HR field

Interested Applicants, please click Apply Now

Chow Zi Qing
R2199258
Revup Proservices Pte Ltd
EA.24C2366

Our Client:

• Up to $4,500, and VB
• 5 Days Office Hours
• Tanjong Pagar
• Hospitality Industry

Responsibilities:

• Manage end-to-end HR operations, including recruitment, onboarding, and employee lifecycle processes.
• Ensure compliance with local labor laws, company policies, and regulatory requirements.
• Handle employee relations matters and provide HR guidance to stakeholders.
• Support workforce planning, talent management, and organizational development initiatives.
• Maintain accurate and confidential HR records and documentation.
• Participate in HR projects, process improvements, and audits.

Requirements:

• Diploma in Human Resource or related field.
• Minimum 4 years in HR Operations

For interested applicants, please click "Quick Apply”

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Elsa Adam | EA Reg No: R22109576

JTE Recruit Pte Ltd | EA Lic No: 14C7215

Salary: up to $3000
Duration: 1 year

Working Days & Hours: Mon-Fri Office Hours

Location: Jurong

Job Description:
* Provide support to the Manager and Team Lead in the review, development and implementation of policies, plans, processes and programmes.

* Work with Institution HR Business Partners and staff in providing value-adding HR services and support.

* Administer and execute HR functions and processes in relation to Onboarding and Offboarding.

* Support and improve on-site experience for new hires and leavers through Onboarding and Offboarding stages.

* Ensure the services are delivered in line with ’ policies and comply to all relevant Legislation requirement.

* Deliver the HR activities that meet the service level agreement (SLA) and key performance indicators (KPIs) within HR Group Shared Services.

* Ensure HR systems are maintained accurately based on agreed procedures and team standards.

Job Requirements: Min Diploma in Human Resources or similar w min relevant HR internship experience

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Working location: West

Job Description

• Lead and manage full spectrum of HR functions including strategic Human Resources development, Recruitment & Selection, Compensation & Benefits, Learning & Development, process and compliance, handle of Grievances and Exit procedures
• Develop and execute recruitment strategies to support project growth
• Responsible for planning & implementation of HR projects or initiatives
• Lead, organize, maintain and develop HR policies
• Handle job advertisement on job portals
• Handle full process of recruitment by coordinating, scheduling and facilitating interview
• Manage onboarding and offboarding process for employee
• Prepare workstation for new employee by setting up the laptop, connecting to the printer and installing the software
• Collect, check and verify the attendance
• Handle full process of payroll
• Handle application, renewal and cancellation of work passes
• Handle government license application and renewal
• Track the probation review, annual review for the employees
• Prepare weekly report and monthly report to management
• Handle company worker’s accommodation such as dormitory rental contract, check-in & out and all related matters
• Handle work injury claims
• Handle flight ticket purchase
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record
• Initiate plans and activities for a cohesive working environment
• Manage general office administration works such as maintaining office facilities, panty/ stationary supplies, letter preparation
• Assist in sourcing the vendors for office equipment, software, etc
• Verify the invoices an prepare payment form
• Sorting of incoming mails and arranging of courier services
• Maintain proper documentation of employee records
• Any other ad-hoc duties which may be assigned

Job Requirements

• Candidate with at least 2 years construction HR working experience.
• Degree in any qualifications
• Able to start work immediately or with short notice will be added advantage
• Has knowledge to use payroll software such as Whyze
• Willing to work in Construction Site
• Independent, good communication skills, able to work well under pressure

Working location: West

Job Description

• Lead and manage full spectrum of HR functions including strategic Human Resources development, Recruitment & Selection, Compensation & Benefits, Learning & Development, process and compliance, handle of Grievances and Exit procedures
• Develop and execute recruitment strategies to support project growth
• Responsible for planning & implementation of HR projects or initiatives
• Lead, organize, maintain and develop HR policies
• Handle job advertisement on job portals
• Handle full process of recruitment by coordinating, scheduling and facilitating interview
• Manage onboarding and offboarding process for employee
• Prepare workstation for new employee by setting up the laptop, connecting to the printer and installing the software
• Collect, check and verify the attendance
• Handle full process of payroll
• Handle application, renewal and cancellation of work passes
• Handle government license application and renewal
• Track the probation review, annual review for the employees
• Prepare weekly report and monthly report to management
• Handle company worker’s accommodation such as dormitory rental contract, check-in & out and all related matters
• Handle work injury claims
• Handle flight ticket purchase
• Administer training related matters including coordination or enrolment of internal & external courses, update and maintain training record
• Initiate plans and activities for a cohesive working environment
• Manage general office administration works such as maintaining office facilities, panty/ stationary supplies, letter preparation
• Assist in sourcing the vendors for office equipment, software, etc
• Verify the invoices an prepare payment form
• Sorting of incoming mails and arranging of courier services
• Maintain proper documentation of employee records
• Any other ad-hoc duties which may be assigned

Job Requirements

• Candidate with at least 2 years construction HR working experience.
• Degree in any qualifications
• Able to start work immediately or with short notice will be added advantage
• Has knowledge to use payroll software such as Whyze
• Willing to work in Construction Site
• Independent, good communication skills, able to work well under pressure

• To manage all MOM procedure for hiring foreign worker, apply courses. (IPA, CSOC, etc)
• To check the quota for hiring & update employment details.
• Able to solve and handle all the foreigner workers related matters.
• To make sure all HR related works are up to date and report to your superior.
• Able to manage all site & office issues.
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• To issue Purchase Order when receive direction from superior.
• Make travel arrangements for personnel
• Able to manage ad-hoc jobs

If you're interested, please submit your resume to sophialystructure@gmail.com

Company Overview

We are a leading automotive and industrial parts manufacturer with an established global network of offices and distribution partners across Asia, the Middle East, Latin America and Europe.

Job Summary

We are seeking a qualified HR & Admin Executive for our Singapore corporate office, located in the Paya Lebar/Tai Seng vicinity.

Key Responsibilities

• Manage end-to-end recruitment and onboarding processes
• Maintain and update employee records and documentations
• Payroll and benefits administration
• Implement and execute HR policies and procedures
• Support and maintain the HR information system
• Oversee office facilities, vendors and service providers
• Coordinate procurement of office supplies and services
• Arrange business travel, including but not limited to flights, accommodations, and visa applications
• Maintain the company records, licenses, and statutory documents
• Handle directors’ administration matters.

Required competencies and certifications

• Minimum GCE ‘O’ Level or Diploma in Business/Human Resources/Accounting
• Good working knowledge of Singapore HR practices and regulations
• Minimum 5 years of relevant experience in HR and office administration roles
• Proficient in Microsoft Office (Word and Excel)
• Mature individuals with high integrity and professionalism
• Strong organisational and multitasking skills
• The ability to start work on short notice is an advantage