Total 719 admin assistant job vacancies in Human Resources category in Australia

Job Summary:

We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team. The HR Administrative Assistant will provide administrative support to the HR department and assist with day-to-day operations. The ideal candidate will have excellent organizational and communication skills, be able to prioritize multiple tasks, and be comfortable working with confidential information.

Key Responsibilities:

- Assist with the recruitment process, including scheduling interviews, communicating with candidates, and processing new hire paperwork

- Maintain accurate employee records and ensure all documentation is up to date

- Assist with onboarding and offboarding processes, including conducting new hire orientation and exit interviews

- Respond to employee inquiries and provide support as needed

- Assist with the administration of employee benefits, including enrolment and changes

- Assist with HR projects and initiatives, such as performance management and employee engagement programs

- Process HR-related paperwork, such as new hire forms, employment agreements, and separation documents

- Maintain HR-related files and documentation, ensuring confidentiality and compliance with all applicable laws and regulations

- Perform general administrative duties, such as scheduling meetings, managing calendars

Qualifications:

- Diploma in Human Resources or related field preferred

- 1-2 years of experience in an administrative support role, preferably in HR

- Strong organizational and time-management skills

- Strong interpersonal skills and the ability to work effectively in a team environment.

- Familiarity with HRIS systems and proficiency in Microsoft Office

- Attention to detail and the ability to maintain confidentiality and discretion with sensitive information

- Knowledge of HR laws and regulations are a plus

- Proactive and self-motivated with a willingness to learn and take on new challenges.

We offer a comprehensive benefits package, transportation from JE / Woodlands / Seletar Aerospace and opportunities for professional development and growth. If you are a motivated and organized individual with a passion for HR administration, we encourage you to apply for this exciting opportunity.

Job Description:
· HR Duties such as payroll and employment documents.

· Submit monthly cpf.

· Reporting to insurance and follow up necessary action

· Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.

· Coordinating and managing appointments and meetings.

· Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.

· Maintaining general office files related to the company’s operations.

· Liaising and coordinating with subcontractors, suppliers & clients on assigned projects.

· Prepare & arrange for tender submission and any upcoming works.

· Keep track of quotations, invoices, delivery orders, purchase orders, receipts and payments.

· Perform administrative activities such as document filing and the preparation of documents to support sales and purchase activities, e.g. delivery order and service order forms.

· Maintain office facilities to support the company’s operation.

· Prepare and keep track of important work schedules allocated to Operations Managers.

· Liaise with the external auditor for the annual auditing exercise

· Preparing payment to suppliers.

· Follow up payment from clients.

· Keep records of rental houses and monthly payments

· Preparing monthly operation report such as pest control and cleaning report.

· Tabulate the expenses for the subcontractors and arrange payment for them.

· Any other duties as may be assigned by the Directors

· Performing other relevant duties when needed.

Job Requirements:

· 2 or more years’ office administration experience or handle company account preferable

· Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)

· Proficient in spoken & written English.

· Good communication & coordination skill

· Comfortable handling confidential information.

· Multi-tasking and time-management skills, with the ability to prioritize tasks.

Job Responsibilities including but not limited to:

• Lead and develop the HR team to ensure high performance and professional growth.
• Look at continuous process improvements as the team delivers end-to-end HR transactions including payroll and benefits administration, employee data management and reporting.
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Provide advisories to the management about employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements.
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance.
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency

Job Requirements:

• Bachelor’s degree in Human resources or related Field
• Minimum 3 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

Job Responsibilities:

• Handling of HR-related administration duties
• Assist in HR operations
• Conducting face to face interviews with prospective applicants
• Coordination of interviews
• Provide support to the HR executives and other related departments
• Other general administration ad-hoc duties

Requirements:

• Min GCE A Levels/Diploma/Degree holders in HR/Business (or equivalent)
• Experience not required as training would be provided
• Able to commit minimum of 3-6 months or longer

Interested candidates do send in your resume to wendykhoo@recruitexpress.com.sg
Attn: Wendy Khoo Hui Wen (R1761665)
Recruit Express Pte Ltd (99C4599)

The HR Admin Executive plays a pivotal role in ensuring compliance and smooth administration of driver and bus aids management processes within ComfortDelGro Bus and Medcare. This role supports multiple stakeholders by ensuring timely, accurate, and well-governed HR operations, while owning the end-to-end lifecycle of employee records to ensure operational readiness. 

Key Responsibilities 

• Own and ensure end-to-end compliance for driver and bus attendant Work Permit, BDVL/BAVL processes, including timely application, renewal, IPA processing, medical check-ups, and ATC coordination 

• Track and monitor Work Permit quota, and provide insights to support recruitment prioritisation 

• Ensure timely and accurate updates across internal and external systems during onboarding and offboarding (e.g. SAP, FMS, AIA portal, MHC panel, MOM portal) 

• Prepare and issue HR-related documents including Letters of Employment (LOE), long service awards, retirement plaques, and exemplary awards 

• Maintain proper documentation and ownership of employee personal files (P-files) in shared repositories 

• Monitor validity of Work Permits, BDVL/BAVL to ensure zero lapse and support proactive renewal and contract planning 

• Manage WICA submission processes and follow through on claims where required 

• Coordinate and track accommodation lease renewals for Work Permit holders 

• Support audits and ensure full compliance with MOM regulations and company policies 

Qualifications & Requirements 

• Minimum Diploma with at least 5 years of relevant working experience, or Degree in Human Resource / Business Administration

• Proficient in Microsoft Office; familiarity with SAP, MOM portal, or HR systems is an advantage 

• Detail-oriented with strong organisational and administrative skills 

• Good communication and coordination skills to work with multiple stakeholders 

Job Description

• Industry/ Organization Type: Metal & Structural Steel Engineering
• Position Title: HR & Admin Manager
• Working Location: Woodlands
• Working Hours: 5 Days, Mon – Fri (9am – 6pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Oversee all stages of the employee lifecycle, such as recruitment, onboarding, performance reviews and employee engagement.
• Manage employee records, employment agreements, and HR guidelines.
• Lead and support staff development programs, workshops, and skill-building efforts.
• Administer payroll, manage employee benefits, and handle other HR-related duties.
• Act as a trusted advisor to senior management, offering strategic HR guidance to drive organizational growth.
• Handle the application and renewal of company certifications such as BCA, ISO, GGBS, and others.
• Supervise day-to-day office operations, including purchasing, facility upkeep, and IT coordination.
• Facilitate effective internal communication to ensure seamless business processes across departments.
• Design and implement efficient administrative systems and workflows to enhance productivity and enhance business operations.

APPLY NOW!!!

• Diploma in Human Resources, Business Administration, or a related discipline.
• Minimum 3 years of hands-on experience in HR and administrative functions within the construction sector.
• Solid understanding of human resources principles, employment laws, and regulatory standards.
• Strong verbal and written communication skills, with the ability to collaborate across all levels of the organization.
• Skilled with MS Office applications and HR software, including payroll systems.
• Knowledgeable in budgeting, office infrastructure, and facility oversight.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #78638 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Responsibilities:

• Assisting with recruitment: posting vacancies, reviewing applications, arranging interviews, and conducting reference checks.
• Supporting employee relations, conflict resolution, and communication between HR and various teams.
• Preparing HR documents like contracts, policies, and handbooks.
• Updating and maintaining accurate employee records.
• Assisting with onboarding, including introducing new hires to company processes.
• Handling HR administrative tasks: data entry, filing, and record-keeping.
• Managing confidential employee and company information.
• Updating vendor details, pricing, and system setups.
• Assisting with company-wide process implementation and payroll tracking.
• Facilitating communication with external partners and vendors.
• Supporting HR-related events like orientations, training, and company meetings.

Working hours:

• Mon - Fri : 8.30am to 5.45pm
• Alt Sat: 8.30am to 12.30pm

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Human Resource Management or equivalent.
• Required skill(s): recruitment, Communication Skill.
• Required language(s): English

MathVision has been operating in Singapore for 18 years, and in that time, we’ve taught over 20,000 students. We are passionate about education and are looking for a Recruitment Assistant to join us on our growth journey.

This role supports the recruitment process by assisting with candidate sourcing, coordinating interviews, and helping ensure a smooth experience for applicants. The Recruitment Assistant will work closely with the hiring team and support day-to-day recruitment activities.

Key Responsibilities

• Assist with drafting and updating job descriptions for open roles.
• Post job advertisements on job portals and other recruitment platforms.
• Search for and identify potential candidates using job portals and other sourcing tools.
• Screen applications and organise candidate information for the hiring team.
• Support communication with candidates throughout the application process.
• Coordinate interview schedules between candidates and hiring managers.
• Maintain and update recruitment records and candidate databases.
• Assist with general recruitment administration and documentation.

Skills and Experience

• Diploma or Bachelor’s degree in Human Resources, Business, or a related field (or relevant experience).
• Some experience in recruitment, HR administration, or coordination roles is preferred.
• Good organisational skills and attention to detail.
• Clear and professional communication skills.
• Comfortable using job portals and basic office software.
• Reliable, proactive, and able to manage multiple tasks.

Job Timings (Non-negotiable)

• 44 Hours Per Week
• On-site (no remote working)
• Monday - Thursday: 11:30 am - 07:30 pm
• Saturday and Sunday: 09:30 am - 06:30 pm
• Lunch Break: 01:30 pm - 02:30 pm

Overtime

Employees who work more than the stipulated working hours on any day will be paid for any additional hour worked at 1.5 times their hourly basic rate of pay.

Public Holidays

• The Centre will remain closed on all public holidays EXCEPT Labour Day and Vesak Day. The board examinations are held in May/June and we are duty bound to our students to remain open on these two public holidays to assist them in their final examination preparation.
• Employees who work on Public Holidays (9:30AM - 6:30PM) will receive twice their basic rate of pay for work on that day.

Leave Policy

• Annual leave : 18 days
• Birthday Leave: 1 day
• Family Care Leave : 2 days (the above unused leave will be encashed at the end of the year)
• Medical leave: 14 days
• Hospitalisation Leave : 60 days (includes 14 days of medical leave) Unused leaves will lapsed at the end of the year
• Maternity leave :16 weeks (For Singapore Citizens) 8 weeks (For others)
• Paternity leave :2 weeks (If employee has worked for 3 continuous months and child is a Singapore Citizen) For Others, as per mutual agreement between employee and employer.
• Childcare Leave :6 days (if child is less than 7 years, and a Singapore Citizen) 2 days (if child is less than 7 years, for others, as per Employment Act)
• Compassionate Leave: 3 days (can be availed only once in a year)

Insurance

• General Physician (GP) : No Co-Pay (Panel Clinic)
• Specialist (SPL) : $2000 per calendar year (No Panel)
• Hospitalisation (Hosp) : $60000 Annual (Govt Restr, 4 bedded Ward)
• Dental Plan (DP) : $1000 per calendar year, 10% Co-Pay (No Panel)

Resignation Procedure

• Employees are free to resign with just a 1-day notice period. We understand that new opportunities can arise, and we don’t want a lengthy notice period to stand in your way. Our priority is to support your success, whether that’s with us or in your next role.

Walk-in interview

Monday Tuesday, Wednesday, Thursday, Saturday and Sunday at 2:30PM at MathVision Campus, Tekka Place, Annex Block, #01-51 to #01-54 and #01-55 to #01-59, 2 Serangoon Road, Singapore.

• Well Established Landscape Company
• Salary range: $2000 - $2500
• Working location: Chinese Garden
• Working hours: Mon - Fri (9:00am - 6:00pm), Sat (9:00am - 1:00pm)

Job Scope

• Handle daily admin duties (filing, scheduling, purchase orders, site coordination)
• Manage HR tasks (recruitment, onboarding, attendance, payroll, workers’ records)
• Process work permits / documentation for foreign workers (if applicable)
• Liaise with site supervisors and workers for manpower arrangements
• Prepare invoices, quotations, and monitor payments from clients
• Track expenses, petty cash, and basic accounting records
• Assist in budgeting and cost tracking for landscaping projects
• Coordinate with suppliers for materials (plants, tools, equipment)
• Maintain proper documentation for projects and contracts
• Support overall office and operations to ensure smooth workflow

Requirement

• Minimum Diploma in Business Administration / Human Resource Management
• Basic knowledge of the Employment Act and document management is advantageous.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Well Established Company
• Basic $2500 - $3000 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas
• Working day: Monday to Friday
• Working hours: 8.15am to 5.30pm

Job Responsibilities:

• Responsible for employment & work permit related pass applications, cancellations, renewals, and updates
• Registration of workers’ courses
• Submit claims and update claim record
• Assist in monthly payroll computation
• Provide administrative support to the Management
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Diploma in Business Administration / HR or relevant qualification
• Training Provided for those lesser/without experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Visit https://ourengineers.com

Job Description: HR Assistant/Officer

Key Responsibilities:

• Employee Change ProcessesEnsure timely and accurate completion of appraisal forms for confirmations and contract terminations.
  Manage exit clearance procedures for departing employees.
  Prepare confirmation letters, acceptance of resignation documents, and other related correspondence.
  
• Permit RenewalsHandle the renewal of various permits, including Work Permits (WP), S Passes (SP), Employment Passes (EP), etc.
  
• ReportingSubmit periodic reports as required.
  
• Payroll and ExpensesCalculate monthly payroll and process expense claims.
  
• Ad-Hoc DutiesAssist with any additional tasks assigned by the HR Manager.
  

Job Requirements:

• Minimum GCE 'O' Level
• Experience in payroll processing is preferred.

Responsibilities：

• In charge of full spectrum of recruitment cycle including preparing and posting of job descriptions, interviewing, and handling on / off-boarding
• Process employee data in the HRIS system and monthly payroll to ensure its accuracy
• Coordinate the day-to-day workflow of subordinates in the HR department
• Provide advisories to the management with regard to employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance
• Prepare and discuss on regular HR reports
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Timely submission of claims and training grants to various government agencies / statutory bodies
• Submission of various statutory surveys

Requirements：

• Bachelor’s degree in Human Resources or related disciplines
• Minimum 5 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

Job Description

• Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations
• Recruitment and interview process
• Process work pass applications and renewals
• Prepare appointment letters, confirmation letters, and other related HR letters
• Maintain & upkeep on employee P-File (hardcopy & softcopy)
• Assist annual performance appraisal process
• Maintain leave and attendance records
• Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses
• Benefits and welfare administration
• Liaise with payroll vendor on payroll matters
• Assist in review of HR policies and procedures
• Process claim reimbursement
• Any other matters as required by Management

Job Requirements

• At least 1 – 2 year(s) of working experience in the related field
• Experience with Times Software will be advantageous
• Strong knowledge of the labour law and other statutory requirements
• Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

5 Days' workweek

Job Description:

• Assist in the preparation of Human Resource (HR) matters such as employment paperwork, leave tracking and update.
• Assist in the preparation of invoices, and tracking of payment.
• Liaise and communicate with clients on finance matters

Job Requirements:

• Min. ITE or O Levels or equivalent.
• Microsoft Office Skills a must.
• Able to start work in 1 month.
• Experience in performing Human Resource (HR) and Finance/ Accounts (Invoicing, etc) will be advantegeous.

Key Personal Attitudes:

• Courteous & Cheerful
• Reliable & Responsible
• Committed & Meticulous
• Long term working relationship

Working Hours:

Weekdays – 8.30am to 6.00pm

All are welcome to apply especially candidates who enjoy interacting with vendors and customers.

Interested and genuine applicants, please email to us your resume including the information:

• Personal particulars
• Education background
• Working experience
• Reason of leaving
• Expected salary
• Date of availability

Job Types: Full-time, Permanent, Contract

Contract length: 12 months

Salary: $2,000.00 - $2,200.00 per month

Benefits:

• Employee discount
• Professional development

Schedule:

• Day shift
• Monday to Friday

Responsibilities:

• Calculate payroll for staffs (salary, overtime, commission & bonus etc).

• Assist in processing staff attendance (i.e Leaves, Overtime).

• Manage corresponding email, faxes, mails & telephone calls.

• Liaise with MOM for application, renewal and cancellation of Employment Pass

• Liaise with and organize paperwork for government departments (ACRA, MOM, CPF etc.).

• Assist in the recruitment and on-boarding of new staff.

• Process insurance hospital claims and etc. for staff.

• Assist in any administrative duties assigned.

• Key Quotation and handle purchasing

• Assist in any ad-hoc duties when assigned.

Requirements:

• Diploma in Human Resourse

• Well Experience knowledge in HR and admin.

• Proficient in Microsoft Excel and Word.

• Knowledge on Info-Tech system is a must.

• Meticulous and able to perform under stress.

• Only Singaporean and PR will be considered.