Total 106 admin executive job vacancies in Construction / Property category in Australia

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Senior Property Executive to join their Property Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Senior Property Executive's responsible is:

• Oversee the daily operations and maintenance of a premium residential estate to ensure smooth and efficient site management.
• Coordinate and supervise vendors and term contractors, ensuring service quality, safety compliance, and timely completion of works.
• Conduct regular site inspections, identify maintenance issues, and follow up on rectification works.
• Manage cleaning, maintenance, and estate-related services to maintain high operational standards.
• Support minor works procurement, including sourcing quotations and administering approved works.
• Verify contractors' claims, service contracts, and ad-hoc invoices.
• Handle residents' feedback, enquiries, and operational issues, ensuring prompt resolution.
• Maintain proper documentation, maintenance records, and operational reports.
• Ensure compliance with building regulations, safety requirements, and estate management procedures.
• Assist in emergency response planning and support ad-hoc operational projects as required.

Requirement

• Minimum 3 years of estate management experience
• Diploma in building-related field
• Good stakeholders management skill

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

Responsibilities:

• Responsible for submission of Main Contracts Progress claim with the approval of Senior Contracts Mgr I Contracts Mgr I Project Manager.
• Assist the Project Manager I Senior Contracts Mgr I Contracts Mgr on contractual matters, variation claims and EOT claims.
• To call for quotation and prepare cost comparison for the Project Manager I Senior Contracts Mgr I Contracts Mgr review.
• To assist the Senior Contracts Mgr I Contracts Mgr to liaise with the Consultants Quantity Surveyor on discrepancies in the contract documents, and on dispute with the Subcontractors.
• In charge of checking the quantity status of material stock, Main Contracts Progress Claims and payment claims of sub-contractors, suppliers and vendors.
• Determining the quantities of materials required and for ordering purposes.
• Prepare Subcontractors and vendors final account.
• Work with Senior Contracts Mgr I Contracts Mgr to prepare contract document for Main Contracts and Subcontracts.
• Compile all petty cash claims and submit to the HR department for approval and payment

Requirements

• Degree in Quantity Surveying or a related field (e.g., Construction Management, Civil Engineering).
• Minimum 2-3 years of experience working as a Quantity Surveyor in the building construction industry (preferably in Singapore) and minimum 5-7 years of experience for Senior Quantity Surveyor
• Strong understanding of construction estimating methods, cost control principles, and procurement processes.
• Proficiency in quantity surveying software (e.g., SMM7, CostX) and Microsoft Office Suite.
• Excellent communication, interpersonal, and analytical skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and a commitment to accuracy.
• Basic knowledge of Singapore building regulations and contract forms

For a confidential discussion please send your cv to sumitra@artemisessg.com

To view more roles within the Construction & Engineering | Project Management Sector please visit our LinkedIn page @ Artemis Executive Solutions. We thank you for taking the time to apply but due to the high volume of applicants we regret to inform you that only shortlisted applicants will be contacted

EA Lic. No. 22S1050 | R1330228

Your responsibilities as the Property Executive will include but not limited to:

Leasing & Expansion

• Identify and secure suitable retail spaces for the company.
• Source and evaluate potential malls based on footfall, catchment, tenant mix, positioning, and commercial viability.
• Lead and support lease negotiations, including rental structures, commercial terms, incentives, and tenancy conditions.
• Prepare and present leasing proposals, financial justifications, site analysis, and approval papers for management review.
• Support execution of approved expansion plans in line with the Company’s growth strategy.

Market & Site Analysis

• Conduct detailed market and site analysis, including footfall trends, demographics, competitor presence, and sales potential.
• Benchmark rental rates, occupancy costs, and performance metrics against comparable malls and locations.
• Analyse trade areas and catchment profiles (income levels, age groups, spending patterns).
• Provide recommendations on store feasibility, expected sales performance, and risk factors.
• Collect and maintain market intelligence on retail trends, competitor movements, and landlord strategies.

Tenant & Landlord Management

• Act as the key liaison between landlords (mall management) and internal stakeholders.
• Build and maintain strong working relationships with mall leasing teams for current and future opportunities.
• Monitor store performance, including sales productivity, gross turnover rent, and occupancy costs.
• Manage tenancy-related matters such as renewals, rental reviews, variations, and dispute resolution.
• Ensure proper tracking, follow-up, and timely execution of tenancy documentation.

Marketing & Promotions

• Support mall and event marketing initiatives in collaboration with internal teams to drive footfall and sales.
• Identify and evaluate potential advertising and promotional spaces within malls to enhance brand visibility.

Documentation, Reporting & Coordination

• Assist in managing tenancy-related legal documentation in coordination with Legal and Finance teams.
• Maintain accurate leasing data, reports, and dashboards for management review.
• Work closely with Finance, Legal, Operations, and Project teams on tenancies, openings, renewals, and compliance matters.
• Other tasks as assigned by management as and when required.

Responsibilities:

- Mainly in charge of sourcing material, ordering, and delivery item to workplace

- Follow up ordering and delivery status

- Record all purchased materials and ensure everything is tally with purchase record

- Coordinator with supervisor or project in charge person for item request purpose.

- Provide admin duties and clerical supports to project team·Update manpower movement constantly·

Working time:5 working days (9am - 6pm)

Working location: Kranji

Requirement:

- At least 1 year experience is added advantage

- Able to start work immediately/ short notice is preferred

Are you a detail-oriented professional with a passion for property management? We are looking for a dedicated Property Executive to oversee and coordinate the day-to-day maintenance and operations of our estate. If you thrive in a dynamic environment and excel in compliance, administration, and customer service, this role is for you.

Key Responsibilities:

• Supervise and coordinate daily estate operations and maintenance.
• Ensure compliance with all building statutory regulations and acts.
• Enforce house rules and bylaws of the estate.
• Conduct regular inspections and recommend necessary repair, replacement, or improvement works.
• Monitor agreements, licenses, insurance, and contractor contracts for timely renewal.
• Oversee the procurement processes for the estates managed.
• Track and monitor repair and replacement works for regular updates.
• Provide essential customer service support to residents and owners.
• Coordinate and attend Council Meetings and General Meetings.
• Follow up on matters discussed and decided during meetings.
• Prepare weekly/monthly estate reports, including service provider performance, owner feedback, and utilities consumption.
• Maintain proper records and documentation of correspondence.
• Prepare Management and Sinking Fund budgets.
• Work closely with HQ accounts to manage the recovery of arrears.
• Perform other job-related and ad hoc duties as assigned.

Requirements:

• Strong knowledge of property management regulations and compliance.
• Excellent organizational and multitasking skills.
• Strong communication and customer service abilities.
• Experience in handling procurement and financial reporting.
• Ability to coordinate and liaise with different stakeholders effectively.
• Proficient in Mandarin and English communication

Only shortlisted candidates will be notified.

What this job involves:

Playing a huge role in operations

The site’s daily operations will be at the heart of your role. You’ll work hand in hand with site managers to deliver only the best property management services. Having superb organisational skills will be vital to this role because you’ll make road maps on how to smooth out the daily operations of the designated sites. You’ll also help the manager in ensuring project success by preparing the environment, making it safe and efficient to operate in a multitier commercial / industrial building.

On top of these, you need to constantly wear your proactive hat as you will be responsible in the site’s upkeep and emergency/crisis management plans. Also part of your responsibilities is to stay on top of deadlines in verifying and settling term contract fees and ad hoc invoices.

Clearing the decks

In this role, you’ll need a strong presence of mind to put a lot of things in order. You’ll stay on top of maintenance activities and requirements with contractors or vendors to complete all repairs and maintenance based on timelines and standards. Do our OMS procedures and checklists follow rules and regulations? Are you keeping the maintenance stock inventory in check and replenished? Besides these, you will also audit and inspect sites and systems for any defects, come up with solutions and get hold of quotations. While you go through these, you will also hand over completed units to SPs.

Winning clients’ trust and confidence

At JLL, we value client satisfaction above all else; and an ideal candidate will uphold this vision. As Property Executive, you’ll ensure that we constantly satisfy our clients with excellent services that meet their business needs.  You’ll also see to it that the site’s operation complies with relevant building statutory requirements. Likewise, you’ll champion good working relationships with various people such as client representatives and your team members.

Job Description

• Work closely with the Property Manager to ensure effective estate management.
• Provide excellent support to residents, address inquiries, and maintain positive communication.
• Execute daily estate inspections, upholding high standards in horticulture and maintenance.
• Manage resident feedback promptly, addressing concerns and implementing necessary actions.
• Effectively handle arrears cases, liaising with residents/tenants for timely resolution.
• Implement improvement projects, foster community engagement, and maintain accurate documentation for regular reporting to the Property Manager.

Requirements

• Minimum Diploma in Real Estate/Facilities Management/Building Services, Mechanical or Electrical Engineering or equivalent.
• A teams player with good interpersonal and organization skills.
• People-oriented with a willingness to learn.
• Able to work under pressure and work beyond normal working hours and on weekends/public holidays.
• Fresh graduates are welcome to apply

Interested applicants, please write in through CareerFuture with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Job scope

• Ensuring & follow up all rentals from tenants are being paid on time
• Preparing of tenancy agreements and all related paper works filling
• Attending feedback and complaints on building works / M&E matters
• Marketing and advertising of vacant units
• Renew and maintain valid licenses with Authority
• Liaise with Government Authority, if any
• Handle workers dormitory matters
• Coordinate with workers on maintenance, servicing and repair works for facilities
• Perform general clerical and other ad-hoc duties

Requirements

• 1 to 2 years of relevant experience in Architecture, Building, Civil/Structure Mechanical, Facilities Management or equivalent
• Good communication skills
• Able to work independently
• Meticulous and detail oriented
• Candidates with Fire Safety Manager certificate will be at advantage
• Only Singaporean need to apply
• Able to start within short notice

Interested applicants are invited to send your updated resume in MS Word format.

We regret that only shortlisted applicants will be notified.

Please include the following in your resume:
(1) Last drawn & expected salary
(2) Reason for leaving last employment

Working Location: Near to Yio Chu Kang MRT Station

Key Responsibilities:

M&E Systems

·       Responsible for the overall day-to-day maintenance and operations of M&E systems including Electrical Installation, ACMV system, Lighting, Generator Sets, AV System, Fire Protection System, Elevators & Escalators, Telecommunication, Kitchen Exhaust System, Grease Interceptor system, Wi-fi System, etc.

·       Monitor and maintain the efficient and safe operation of all M&E & related systems to ensure smooth operations.

·       Ensure all systems operate in accordance with the system design and operation intent.

·       Develop and monitor preventive and comprehensive maintenance plan for the systems.

·       Plan and procure parts & maintenance services within set budget.

·       Coordinate and supervise maintenance activities to ensure contractors / vendors and technicians complete all repair and maintenance work within the required timelines and standards.

·       Carry out ad-hoc project works to enhance the M&E and related systems.

·       Review and approve tenant fit-out applications.

·       Prepare Expense Approvals and Proposal Papers for client’s approval.

·       Manage the delivery of excellent customer services consistent with the required service standards.

·       Forecast, plan and prepare budget and monitor expenditure within the approved budget.

·       Liaise with and ensure professional management of tenants, business partners, government agencies, vendors/ suppliers.

·       Member of CERT Team.

·       Prepare and submit monthly reports.

·       Lead and supervise the M&E team to achieve set KPIs.

·       Assist in tender process, such as prepare tender specifications, conduct site show round and do tender clarification.

·       Work closely with other departments to deliver the above duties.

Sustainability

• To monitor utilities consumption and reading of building equipment and fittings for irregular consumption and take corrective measure if necessary.

• Prepare quarterly sustainability report with trending and analysis.

• Ensure Green Mark compliance and work closely with Green Mark consultant.

• Drives sustainability initiatives.
  

Emergency

• To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.

• To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.
  

Reporting & Budgeting

• Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.

• Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge. 

• Manage all accounts payable for the property, including collection, and approval of invoices.

• Respond to problems and concerns and ensures compliance with rules and regulations.
  

Performance Indicators:

·      Successful completion of scheduled activities.

·      Achieve KPIs.

·      Achieve target deliverables for business plans, monthly reports and budgets.

·      Attain best value for money outcomes on service contracts and facilities cost services.

·      Ensure that a high level of professionalism and customer service are always maintained.

·      Ability to work under pressure and meet set timelines.

·      Client and tenant’s customer satisfaction.

·      Meet standards and audit requirements.

Knowledge/Experience:

·    Degree in Mechanical/ Electrical Engineering or its equivalent with at least 3 years of experience; or

·    Diploma in Building Services/ Mechanical/ Electrical or its equivalent with at least 5 years of experience;

·    Relevant experience in managing high rise commercial buildings or mixed developments;

·    Knowledge of operation, maintenance, fit out practices and related local ordinances;

·    Experience in formulating and implementing maintenance policies and procedures, project management for capital works;

·    Independent with integrity, innovative, proactive and resourceful;

·    Good organization, problem solving and communication (verbal and written) skills;

·    Managerial experience is essential and ability to work under pressure;

·    Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Role Function:

Responsible and accountable for the performance of the property, the management of staff employed as well as achievement of desired property outcomes and results.

Special Tasks: General

• Lead and manage a team with areas of responsibility including transactional financial, OH&S, (EEO), operational, HR, negotiation and contracting.

• Contribute to the development and fulfilment of asset strategies by developing asset strategies and plans.

• Ensure that client asset plan expenditure savings targets are achieved.

• Deliver an exceptional quality of service to the client, as reflected by client feedback.

• Ensure that the property asset management service offering is developed, implemented, achieved, and maintained.

• Ensure the timely and accurate delivery to the client and senior management of analysis and information for the asset plan, management reports, client’s Annual Reports, Business Plans / overheads and others as required by the management company, relevant authorities, and the client.

• Ensure that there are no major risks associated with public liability, fire and lift safety, essential services, non-essential services, the staff and office and contractors. This includes addressing all issues within the appropriate timeframes and ensuring the clients risk management plan is in place for the asset, particularly covering contractors and the management company team.

• Ensure that all building systems are operating and maintained appropriately.

• Ensure all Asset Plan and Business Plan KPI’s/targets are achieved, including but not limited to capital expenditure and OH&S.

• Ensure all staff and contractors receive up to date training and site inductions.

• Develop the team through performance assessments and training, managing staff workload through correct resourcing and developing a succession plan for key team members.

• Ensure that all elements of the Managing Agent Agreement with the client are understood and complied with by the team.

• Implement and supervise a Planned Preventive Maintenance Programme (PPMP) for all Building systems and soft services.

• Ensure contractors, vendors and technicians complete all repair and maintenance works and soft services within the required timelines and in accordance with the standards set by OMS/Management or required by relevant Codes of Practice.

• Plan and procure relevant maintenance services of all building systems including ensuring adequate inventory of spare parts and consumables.

• Work with the appointed Senior/ FSM to ensure fire safety systems are well maintained and fire safety procedures and emergency responses (Evacuation, Fire Fighting, In-place Protection, ERP etc.), set up the Certified Emergency Response Teams (CERT) are in place.

• Manage tenants fit-out to ensure compliance with the Fit-Out Guide and Green Lease, and relevant authorities’ regulations.
  

Key Responsibilities:

• Provide Advice to Client on the operational requirements of the property.

• Develop House Rules Fit-Out Guides for the property.

• Manage the smooth transition of property from pre completion phase to occupation phase.

• Interview and assess and provide recommendations on the staff proposed to be employed for the property.

• Develop tenant satisfaction plan strategies/client liaison.

• Manage tenant liaison and satisfaction emphasis on tenant retention.

• Building day-to-day management including operations, engineering, and compliance matters.

• Manage budget preparation and delivery.

• Manage budget forecasting.

• Finance administration, billing, and collection.

• Tenancy fit-out co-ordination.

• Capital expenditure implementation, tendering and management.

• Monthly reporting.

• Building services contract administration and procurement.

• Manage repairs and maintenance.

• Liaise/manage/communicate with legal, town planners, surveyors, project managers, tax and accounting advisers.

Job Duties

· Working with Outlet Manager to manage all F&B and day-to-day operations

· Learn from Outlet Manager to acquire information about methods,

procedures, and standards required to perform and excel in your training

· Serve guests efficiently and cater to special requests of guests

· Maintain cleanliness and ensure hygiene standards are met according to Company’s requirements

· Progressively master the skills to run restaurant operations

· Upon completion of all basic training, set new goals and objectives with the management for your progression in the company

· Perform any ad-hoc duties as required by Management

Job Requirements /

Skills

· At least GCE O-Level / Diploma / Degree qualifications

· Able to perform split shift and work on weekends and public holidays

· With F&B experience is an asset but not essential

· Pleasant and cheerful personality, energetic and team player

· Willing to learn and has passion for service industry

· Provide friendly and professional service to customers

· Able to multi-task and adapt to fast paced environment

· Possess WSQ Food & Hygiene Certificate

Job Responsibilities

· To undergo management Training for Front of House (Floor) and Back of House (Kitchen)

·Lead and manage a high performance team and develop talents

·Attend customer's needs and queries

·Handle and resolve customer complaints

·Provide management and administrative support

·Assist Managers complete daily tasks and overseas an efficient and effective day to day operation of branch or outlet

·Monitors in ensuring a clean and safe working environment

·Assist manager in recruitment, training and marketing campaign

·Coach and develop colleagues to ensure meet standard of operation

Job Requirements

· Diploma in Management, Business, Hospitality and relevant fields

· Strong management skills with ability to lead and manage a team

· High energy and strong interpersonal skills

· Well-groomed and professional appearance

· Strong verbal and written communication skills

· Able to work shift, weekends and public holiday

About the Role:

• Assist the Building Manager in the daily operations
• Manage all Sub-Contractors, supervise & coordinate Facility Management activities and ensure all works adhere to legal regulations
• Preparation of monthly and incident reports pertaining to the site(s)
• Ensure smooth operations on site(s)
• Manage ad-hoc project(s)
• Facilitate incident investigation whenever necessary

About You:

• At least Diploma in Electrical / Mechanical /Building/ Facilities Management from a recognized polytechnic with a minimum of 3 years of relevant work experience.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Job Description

Senior Property Executive (SPE) - Job Description

Key Responsibilities

Core Team Member Functions:

• Part of the FMC Core Team deployed on or off-site for property management.
• Multi-disciplinary background with experience in planning and management of resources, contracts, and procurement.
• Equipped with technical knowledge including statutory requirements for building management and maintenance.

Primary Duties:

• Maintenance Program Management
• Develop and implement routine maintenance programs and checklists.
• Ensure maintenance programs do not disrupt business operations or pose risks to occupants.
• Quality Control & Supervision
• Conduct routine supervisions, inspections, and quality checks on maintenance works by sub-contractors.
• Prioritize safety concerns, especially in publicly accessible areas.
• Perform step-up ad-hoc checks during adverse weather conditions or incidents.
• Compliance & Safety Management
• Ensure compliance with Corporation's house rules and permit-to-work procedures for high-risk works.
• Implement workplace safety and risk assessments.
• Support Properties/Estates to remain safe, secure, and operationally effective.
• Administrative & Reporting
• Maintain proper records and documentation.
• Submit monthly reports including financials, customer management, and operational updates.
• Track and monitor quality management programs and regulatory compliance.
• Stakeholder Management
• Manage sub-contractors and vendors to meet Corporation targets.
• Handle customer and public engagement professionally.
• Coordinate with various parties including tenants, lessees, and third-party contractors.

Additional Capabilities

• Dual Role Potential: Can be concurrently appointed as Fire Safety Manager (FSM), Workplace Safety & Health Officer (WSHO), or Building Optimisation System Officer (BOS Officer) if possessing required qualifications.
• Emergency Response: Participate in emergency response procedures and support building operations.
• Technology & Innovation: Support digitalization initiatives and technology testbeds for operational improvements.

Working Environment

• Multi-storey factory buildings and industrial estates
• Both on-site and off-site responsibilities
• Coordination with the client and various stakeholders
• 24/7 operational support requirements
  

Minimum Qualifications

• Education: Diploma in Building or Facilities disciplines from a recognized establishment.
• Experience: Minimum of 6 years of experience (with M&E and/or civil/building background preferred).
• Alternative Qualification: ITE/NTC facility management or technical disciplines or market equivalent in facility management works with minimum of 8 years of experience.

• Plan and schedule fire safety inspections within tenanted units
• Issue engagement letters
• Engage with tenants
• Conduct inspections of premises
• Issue breach letters
• Escalate matters to authorities (e.g. SCDF)
• Monitor regulatory processes
• Report findings and progress to clients

Administration

• To review all incoming letters and ensure follow-up actions are taken especially on complaints.

• To vet/prepare all outgoing correspondence and minutes of meetings.

• To prepare weekly/monthly meeting documents.

• To input daily utilities consumption and any relevant data needed to produce reports for immediate superior.

• To organize social events & meetings.