Total 10 Senior Executive technology development job vacancies in Administrative / Clerical category in Australia

We are looking for a highly disciplined and responsive Executive Assistant to provide comprehensive administrative and operational support to our CEO. The ideal candidate will possess solid knowledge of internal company accounting and be able to assist in managing financial matters effectively. This role requires flexibility to accompany the CEO on business trips and attend corporate events. The successful candidate will also be responsible for assisting in the management of the company's yacht.

• Assist the CEO with daily administrative tasks, scheduling, and internal/external communications

• Handle internal accounting and basic financial records, including expense claims, invoice verification, and simple bookkeeping

• Assist in preparing and reviewing business documents for the CEO

• Accompany the CEO to local and overseas business meetings, site visits, and client events

• Manage travel arrangements including flights, hotel bookings, and itinerary planning

• Oversee the scheduling, maintenance coordination, and administrative matters related to the company yacht

• Handle highly confidential internal documents and sensitive company information

• Complete ad hoc tasks assigned by the CEO and adapt flexibly to business needs

Requirements

• Fresh graduates from local Singapore universities are welcome to apply; candidates with relevant work experience in internal accounting or financial administration are also welcome.

• Degree in Accountancy, Business Administration, or a related field is advantageous

• Fluent in both written and spoken Mandarin and English

• Strong organisational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.

• Willing and able to travel with the CEO, with flexibility on weekends and public holidays

• Proactive, hardworking, and highly responsible with a strong service-oriented mindset

• Discreet and professional, with a strong sense of confidentiality

 What We Offer

• Competitive monthly salary commensurate with experience and capability

• Employment Pass (EP) sponsorship available

• Annual performance bonus

• Comprehensive medical insurance

• Dental insurance

• Travel allowance with full reimbursement of work-related travel expenses

• Lunch and dinner provided

• Direct reporting to the CEO with accelerated exposure to senior management

• Unique training opportunity in yacht operations and management

Job scope:

• Documentation & Credit Apps: Facilitate and audit all documentation for client credit account applications, ensuring 100% accuracy prior to submission.

• Approval Workflow: Coordinate the internal approval routing for account creation, liaising with authorized signatories and the Finance team for final setup.

• System Configuration: Perform SCMS (Report Management System) account creation and login setup to enable secure client access to medical reports.

• Modifications & Terminations: Manage the full lifecycle of an account, including UEN updates, company name changes, reactivations, or closures due to cessation or contract non-renewal.

• Account Tagging: Assign relevant packages, service codes, and pricing structures to billing accounts to ensure error-free invoicing.

• CAS Price Vetting: Conduct rigorous vetting of system price adjustments to ensure alignment with formal service agreements.

• Manual Scheme Review: Perform periodic manual audits of pricing schemes and discounts; collaborate with Finance to assess margin impact and validate adjustments.

• Concession Management: Prepare and document scheme forms for clients eligible for discounted à la carte services.

• HSRF Customization: Create tailored Health Screening Request Forms (HSRF) that capture specific billing instructions and report delivery preferences for corporate clients.

• Appointment Strategy: Manage the appointment web portal in liaison with the Operations team (creation and modification of slots).

• Lab Liaison: Coordinate with lab providers for official quotations regarding new or modified tests and process IT requisition forms to update the Clinical Administrative System (CAS).

• Appointment Coordination: Manage multi-channel bookings (Phone, Email, Online), ensuring clients have absolute clarity on service types, locations, and timings.

• EDM Campaigns: Execute Electronic Direct Mail (EDM) campaigns to promote upselling opportunities. Responsibilities include database segmentation, lead follow-up, and ensuring 100% compliance with PDPA and branding guidelines.

• Audit Readiness: Assist in preparing documentation and records for internal and external audits to ensure departmental compliance.

• Process Improvement: Proactively identify bottlenecks in the account creation or billing workflow. Prepare and/or update SOP documents.

• Inter-departmental Liaison: Act as a key point of contact between Sales, Operations, and Finance to resolve client-related discrepancies or urgent service requests.

• Reporting: Prepare monthly administrative reports on account statuses, pending approvals, and campaign performance for Management review.

• Ad-hoc Projects: Perform any other duties or special projects as assigned by the Management or Department Head to support the evolving needs of the business.

Requirements:
• Min N/O/A level
• Customer service experience, specifically in responding to high volume of email enquiries and phone calls, as well as generating reports.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

Job Responsibilities

Administrative Processes & Work

Manage administrative processes and work to meet the team’s objectives and needs, which includes the following work:

• To create & update blueprint courses in the Learning Management System (LMS).

• To check, do formatting, organise and track version records of course materials and/or guidelines and SOPs.

• To liaise with relevant stakeholders in reviewing, establishing and complying to established processes.

• To support the review and writing/ updating of guidelines, processes and SOPs related to systems and administration.

• To digitalise administrative works and processes (where appropriate).

• To communicate information and updates to stakeholders and attend to queries related to processes and systems.

• To prepare documents and liaise with vendors for procurements of products and services that support curriculum development and other division’s events/ initiatives.

• To complete templates to report on areas of responsibility (e.g. audit report, quality report, etc).

• To support the implementation of NIEC copyright management.

• To communicate and liaise with relevant internal and external stakeholders on matters related to field practice (FP) placement (e.g. deployment, payment processing, FP guidelines & requirements, FP placement & deferment, etc).

• To maintain a systematic record of data for FP placement.

• To perform FP placement for students in compliance with NIEC’s SOP

Management of NIEC Courses in other systems

Manage NIEC courses in other systems that are relevant to C&P’s work (e.g. SMS (Vitae) and SSG’s TPGateway). The work involves:

• To participate in briefing/ training and enhancement/ testing of other systems initiated by the system owner.

• To prepare and complete the documents to update NIEC courses in the systems.

Specific to SMS (Vitae)

• To set up and update the courses in SMS (Vitae).

• To liaise with relevant internal stakeholders to resolve issues and ensure smooth operations across Divisions.

Specific to SSG’s TPGateway (TPG)

Updating NIEC courses in the systems

• To liaise with relevant stakeholders to gather inputs and complete documents to apply/ renew/ update courses in systems.

• To prepare and submit course applications, renewals and edits.

• To communicate updates on NIEC courses in other systems to relevant stakeholders (e.g. approval of courses).

Systems for NIEC Courses

Set up and maintain courses in systems managed by C&P (Learning Management System/ Field Practice Matching System/ Plagiarism Checker Tool / Video Management System/ C&P Sharepoint) which will include the following from time to time:

• To manage settings, data, courses, materials/ resources andvaccess accounts in systems.

• To work with relevant divisions to review the use of systems and prepare renewal and procurement documents of systems.

• To work with vendors on setting up, maintenance and enhancement of systems.

• To communicate and reporting updates on systems to relevant stakeholders.

Other Tasks (as assigned by Reporting Officer/ Dean) according to divisional and organizational needs on an ad -hoc basis

Job Requirements

• Bachelor's Degree in any discipline with at least 2 years of work experience in Administration (preferably in the Education & Training Environment) or

• Diploma in any discipline with at least 8 years of working experience in Administration (preferably in the Education & Training Environment)

• Has experience in managing the Learning Management System (LMS) and setting up of Student Management System (SMS) (advantageous)

• Proficient in Microsoft Office applications (especially Microsoft Excel)

• Meticulous, organised & analytical

• Ability to manage processes & project timelines

• Customer service-oriented

• Possess good communication & interpersonal skills, including ability to communicate effectively in English, both written and spoken. Proficiency in an additional language is required for translation-related work. (advantageous)

• A good team player with a positive attitude, strong initiative, and problem-solving skills

Perks & Benefits:

• Flexible Hybrid Work Arrangement

• Learning & Professional Development

• Comprehensive Benefits Package such as attractive leaves schemes, flexible benefits, dental coverage etc.

Note: All new hires will be offered a two-year contract in the first instance. Contract renewal and emplacement on permanent appointment will be subject to continuous good performance.

We regret that only shortlisted candidates will be notified.

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues
Able to multi task

Able to do full set accounts
Easy going

* 5 Days work

* Perform day-to-day administrative cum account tasks such as handling emails, maintaining information files, invoicing, and processing paperwork.

* Providing support to the operation team on schedule and deployment and administrative matters.

* Managing staff's claims.

* Maintain office supplies and place orders on materials.

* Maintain and update company databases.

* Positive Attitude and proactive at work.

* Assist to do data entry for accounts for doing year-end closing.

* Handling of company & employee administrative matters.

* Knowledge in Microsoft Outlook, Word, Excel and PowerPoint.

* Able to write and communicate in English.

Our Company is working closely with a Prestigious Public Listed organisation in Singapore. Due to our dynamic expansion in projects, we are looking for

Admin Executive ( 5 days per week )

Responsibilities:

General Administration:

• Manage daily office operations and provide administrative support to staff.
• Organize and maintain filing systems, both electronic and paper based.
• Assist the Management in performing manpower recovery every month. Generate monthly report from SAP for the Management to analyze the parameters for continuous improvement in our process and productivity

Invoice Management:

• Review and verify the accuracy of invoices and payment requests.
• Coordinate with the finance department to ensure timely processing of invoices.
• Maintain records of all financial transactions and documentation.

Purchasing:

• Procure office supplies and equipment as needed, ensuring cost-effectiveness.
• Establish and maintain relationships with vendors and suppliers.
• Monitor inventory levels and reorder supplies when necessary.

Asset Tracking:

• Maintain an updated inventory of office assets, including furniture, equipment, and technology.
• Track asset usage and ensure proper maintenance and care.

Information Dissemination:

• Act as a point of contact for internal communication, distributing information to staff as needed.
• Prepare and distribute company-wide announcements, memos, and reports.
• Assist in onboarding new employees by providing necessary information and resources.

Requirements:

• Higher Nitec or Diploma/ Degree in any discipline
• Knowledge of Excel and other data management software
• Technical background and/or Services background to support the customer requirement
• Team player and able to multi-task efficiently
• Self-starter and result-oriented with strong analytical skills
• Innovative and proactive.

• Manage Work Permit application, renewal and cancellation.
• Handle and update local employees and foreign workers related matters.
• Liaise with management level on foreign workers arrangements.
• Prepare monthly timesheet calculation and salary.
• Check and order uniforms, PPE, hardware, cleaning tools and stationeries.
• Perform others administration duties and ad hoc.

Olive Tree Development Center OTDC (www.olive-tree.sg) is a Social Enterprise with a Community Mission to support Special Needs Families in Singapore and beyond. We require an Admin and Accouts Executive, Someone who is passionate, emphatetic to support parents along their journey. OTDC has been establised in 2011.

Administrative and Accounting Support Duties

- Greet and Support Visitors.

- Registration of Students and Parents Agreements

- Communication with Parents

- Invoicing Fees and collections

- Bank Statement Reconciliation

- Submit fees collections and expenses using Quick Books, working with our Accounting Agency. Knowledge of Quick Books will be an advantage (training will be provided)

Parent Support Group (PSG)

- Assist in engaging Parents in PSG events (Tea, Talks etc)

- Understand Parents Pain Points and Advocate for them

Marketing Support

- Assist Marketing team in Social Media Marketing

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues

Able to do full set accounts
Easy going

Responsibilities:

• Maintain service items inventory control and order parts
• Preparation and coordination IT Engineers schedules for on-site/ outsource/ inhouse projects & backfills purpose on daily basis
• Liaising with Sales Dept & IT Dept closely on after sales matters
• Handle incoming calls and enquires from corporate customers
• Answer email correspondence in a prompt and efficient manner
• Maintain proper records for billing purpose
• Maintain neat and timely update on the service form inputs to our system
• Preferably with IT knowledge
• Any ad hoc requirements by the Manager

Requirements:

• Minimum Diploma or Certificate in IT/Computer or related studies
• Preferably with at least 1-2 Years of working experience in related field
• Good communication skills and able to work independently
• Comfortable with dynamic and fast-paced environment
• Strong phone presence, interpersonal & customer service oriented
• Enjoying interacting and communicating with people, and maintain good rapport with our in-house dept, suppliers and end-users
• Proficient in MS Office

Others:

• 5 Days work week (Mon to Fri. 9am to 6.30pm)
• Location: Kaki Bukit
• Annual Leave, Medical Benefits, Staff Insurance