Total 10 Junior Executive technology development job vacancies in Administrative / Clerical category in Australia

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.

Join a friendly, supportive team in a stable and welcoming work environment!

Job Overview

We are looking for a motivated and detail-oriented Admin Assistant to join our growing team. This role is ideal for someone who enjoys administrative work, customer interaction, and basic accounts support. Fresh graduates are welcome, and on-the-job guidance will be provided.

Job Responsibilities

Administrative duties will broadly include (but are not limited to):

• Billing duties (Invoicing, Statements of Accounts, Delivery Orders)

• Accounts assistance (Accounts Payable & Accounts Receivable)

• Customer service support via emails and phone calls

• Creating job orders for technicians

• Filing and document maintenance

• Accurate data entry

• Office supplies inventory and coordination

• Any other ad-hoc administrative duties as required

Requirements

• Pleasant and professional demeanour

• Meticulous, organised, and detail-oriented

• Experience with accounting software
  (e.g. AutoCount, Million, UBS, Xero, MYOB, QuickBooks – advantage)

• Minimum Nitec qualification

• Fresh graduates welcome to apply

• Team player with a service-oriented mindset

Work Hours & Location

Working Hours:

• Monday to Friday: 8.30am – 6.00pm

Work Location:

• Penjuru Place (West of Singapore)

• Near Pandan Reservoir

• Address:
  4 Penjuru Place
  2.8 Penjuru Tech Hub
  Singapore 608782

Monthly Salary (SGD)

$2,200 – $2,600
(Commensurate with experience)

Job Summary

The Personal Assistant (PA) to the Director provides high-level administrative and executive support to ensure the smooth and efficient management of the Director’s daily operations and priorities. This role requires strong discretion, exceptional organisational skills, and the ability to anticipate needs while managing a fast-paced and dynamic workload.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.

• Handle emails, phone calls, and correspondence on behalf of CEO.

• Prepare documents, reports, presentations, and meeting materials.

• Organise travel arrangements, accommodation, and itineraries.

• Support the CEO in tracking projects, deadlines, action items, and follow-ups across departments.

• Handle basic office administration such as procurement, logistics, and vendor coordination.

• Liaise with internal departments and external stakeholders professionally.

• Handle confidential and sensitive information with the highest level of discretion.

• Any adhoc duties required by the CEO

Requirements

• Degree or equivalent experience in business administration or related field.

• Class 3 Divers license required.

• Strong organisational skills with the ability to multitask and prioritise.

• Proficiency in Mandarin is preferred as the role involves regular communication with Mandarin-speaking clients and stakeholders.

• Singaporean Citizen.

• High level of professionalism, discretion, and integrity.
  

Preferred Attributes

• Proactive and resourceful problem-solver.

• Able to work in a fast-paced environment.

• Strong interpersonal skills and positive attitude.

行政助理 | Administrative Assistant

工作地点：新加坡 | Location: Singapore

我们诚邀一位积极主动、细心且具职业素养的行政助理加入团队，支持公司日常运营及东南亚市场拓展工作。
We are seeking a proactive, detail-oriented, and professional Administrative Assistant to join our team, supporting daily operations and Southeast Asia market expansion.

职位要求 | Key Requirements

• 本科及以上学历，优先考虑东南亚研究或相关专业背景
  Bachelor’s degree or above, preferably in Southeast Asian Studies or a related field
• 性格开朗，具备出色的人际沟通能力，能够与团队高效协作
  Outgoing personality with excellent interpersonal skills; able to collaborate effectively within a team
• 对东南亚市场有兴趣，愿意参与业务拓展及品牌建设与宣传工作
  Interest in Southeast Asian markets and willingness to participate in business development and branding initiatives
• 熟悉社交媒体及数字沟通工具
  Familiarity with social media platforms and digital communication tools
• 中英文听说读写流利，能够顺畅与中国团队沟通
  Fluent in Mandarin and English (spoken and written) to communicate effectively with teams in China
• 会马来语或印尼语者优先
  Proficiency in Malay or Indonesian is a plus

岗位职责 | Key Responsibilities

1. 行政支持 | Administrative Support负责日常行政事务，包括员工请假、报销及政府文件提交等
   Manage daily administrative tasks, including staff leave, expense claims, and submission of government documents
2. 业务与市场支持 | Business & Marketing Support协助销售团队进行东南亚市场调研
   Assist the sales team in Southeast Asia market research参与品牌建设、市场宣传及推广活动
   Participate in branding, marketing, and promotional activities

其他说明 | Additional Information

• 欢迎新加坡公民及永久居民申请
  Open to Singapore Citizens and Permanent Residents
• 在校实习生及应届毕业生亦可考虑
  Interns and fresh graduates are welcome to apply
• 合同将与集团旗下的分公司签订
  The employment contract will be signed with one of the group’s affiliated entities

JOB DESCRIPTION:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

JOB REQUIREMENT:

• Min GCE ‘O’ Level or equivalent
• Minimum 2 years of relevant experience in main contractor companies
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

Proficiency in Microsoft Words & Excels.

Able to handle Partial of Accounts.

Calculate workers' salaries.

Able to handle and apply MOM Foreign Workers' Work Permit, S Pass & E Pass Application, Cancellation and Renewals.

Able to handle Administrative duties.

Job Summary

The Personal Assistant (PA) to the Director provides high-level administrative and executive support to ensure the smooth and efficient management of the Director’s daily operations and priorities. This role requires strong discretion, exceptional organisational skills, and the ability to anticipate needs while managing a fast-paced and dynamic workload.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.

• Handle emails, phone calls, and correspondence on behalf of CEO.

• Prepare documents, reports, presentations, and meeting materials.

• Organise travel arrangements, accommodation, and itineraries.

• Support the CEO in tracking projects, deadlines, action items, and follow-ups across departments.

• Handle basic office administration such as procurement, logistics, and vendor coordination.

• Liaise with internal departments and external stakeholders professionally.

• Handle confidential and sensitive information with the highest level of discretion.

• Any adhoc duties required by the CEO

Requirements

• Degree or equivalent experience in business administration or related field.

• Class 3 Divers license required.

• Strong organisational skills with the ability to multitask and prioritise.

• Fluent in Mandarin. Excellent verbal and written communication skills.

• Singaporean Citizen.

• High level of professionalism, discretion, and integrity.
  

Preferred Attributes

• Proactive and resourceful problem-solver.

• Able to work in a fast-paced environment.

• Strong interpersonal skills and positive attitude.

This role is to provides comprehensive administrative and facilities support, ensuring smooth office operations through effective coordination of documentation, logistics, vendor management, and workplace services, while supporting HSE requirements and maintaining a well-organised, efficient, and compliant working environmenManage general administrative duties, including opening, sorting, and distributing incoming mail and correspondence. Working location of this role is near Gul Circle MRT station.

• Coordinate courier services (e.g. DHL) for outgoing documents and parcels.

• Prepare, send, and upload invoices together with all required supporting documentation.

• Maintain inventory of stationery and office supplies; place orders as required.

• Record and track facilities management (FCM) job requests and service issues.

• Liaise with and supervise contractors while they are on-site to ensure work is carried out appropriately.

• Monitor, check, and follow up on reported faults or maintenance issues until resolution.

• Replenish and manage supplies for office pantry and coffee machines.

• Set up meeting rooms and training venues, including logistical and equipment arrangements.

• Provide administrative support for Health, Safety and Environment (HSE) activities, including documentation and record-keeping.

This is a 12 months contract role

Job Scope:

• Handle general Accounting duties (issuing of cheque payments, invoices, delivery order, purchase order, bookkeeping);
• Assist in quarterly GST submission & annual corporate tax submission;
• Monthly bank reconciliation;
• Manage accounts receivables (AR);
• Provide general admin support in carpark maintenance and other related tasks;
• Attend to walk-ins and incoming calls;
• Control & Handling of stock inventory;
• Data Entry, photocopying/ scanning/ filing of documents;
• Undertake any other duties and responsibilities as assigned by immediate superior and the Management.

Requirements:

• Minimum “O” Level or equivalent qualification certificates
• At least 1.5 year of working experience in the related field is required for this position and must be able to carry out assigned tasks independently with minimal supervision.
• Basic Accounting knowledge an advantage
• Required skill(s): Proficient knowledge of using Excel or any Accounting Software.
• Ability to commence work immediately or at short notice
• Singaporean/PR/Malaysian
• Able to communicate effective in English and Chinese

Interested candidates please send in detailed resume to recruit@alphawave.com.sg

Key Responsibilities

Provide administrative and personal support to management daily

Manage schedules, appointments, meetings, and calendars

Handle emails, documents, and day-to-day communication coordination

Assist in arranging meetings, travel, and follow-up on assigned matters

Perform other ad hoc duties as assigned

Requirements

Minimum Diploma or relevant experience

Good command of both English and Chinese (spoken and written)

Strong organizational skills with attention to detail

Well-organized, responsible, and able to multitask

Excellent time management and multitasking abilities

Able to handle confidential and sensitive information with discretion

Prior experience as a Personal Assistant or Administrative Assistant is an advantage.

We appreciate your interest in the above-mentioned position; however, only shortlisted candidates will be contacted.