Total 680 procurement executive job vacancies in Administrative / Clerical category in Australia

Job Description

We are looking for a responsible and committed Admin Executive to support our daily office and project operations.

Roles & Responsibilities

• Liaise with site supervisors, contractors, subcontractors, suppliers, and clients.
• Assist in administrative and billing processes, including Quotations, Delivery Orders (DO), Invoices, Purchase Orders (PO), and payment documentation.
• Prepare and update workers’ attendance, timesheets, and manhour calculations.
• Support the Project Manager in project documentation and reporting.
• Maintain proper filing systems and records for office and project documents.
• Monitor and maintain inventory and office supplies.
• Perform data entry and ensure records are updated accurately.
• Coordinate meetings, appointments, and site visits when required.
• Carry out ad-hoc administrative duties assigned by management.
• SQL Accounting knowledge

Requirements

• Minimum SPM / Certificate / Diploma qualification or at least 1 - 2 years of working experience in administration-related fields.
• Fresh graduates are encouraged to apply.
• Possess a valid driving license.
• Basic knowledge of Microsoft Office (Excel, Word, Outlook).
• Good communication and coordination skills.
• Responsible, organized, and able to work independently.
• Experience in construction, engineering, or project administration is an added advantage.

Benefits & Employment Terms

• EPF, SOCSO & EIS contribution provided in accordance with Malaysian labour regulations.
• Annual leave and medical leave entitlement as per Employment Act 1955.
• Medical benefits.
• Mileage and travel allowance for work-related travel (if applicable).
• Performance bonus and yearly increment based on performance.
• Training and career advancement opportunities.
• Friendly and supportive working environment.
• Public holidays in accordance with Malaysian labour law.

要求

行政助理：

• 喜歡溝通，並且樂於與客戶互動（因為該職位涉及處理諮詢和協助客戶）。
• 較強的解決問題能力
• 積極主動，能夠主動採取行動。
• 享受學習的過程

行政主管：

• 熟悉微軟辦公室軟體套件（特別是微軟Word和微軟Excel）
• 具備自我激勵能力，能夠在團隊和個人環境中高效工作。
• 能夠在極少監督下工作
• 高效率的時間管理能力
• 能夠立即開始工作
• 現有全職職缺

責任

行政助理：

• 以專業、及時的態度處理日常客戶諮詢。
• 負責公司記錄的列印、歸檔和妥善記錄。
• 準備並提交月度報告
• 根據主管指示完成其他任務和工作。
• 協助確保日常業務運作順利進行

行政主管：

• 準備並開立付款憑證、發票和收據。
• 產生並分析月度銷售報告和維護報告。
• 處理銀行付款、檢查付款清算情況並進行銀行對帳。
• 建立有序的財務和營運文件歸檔系統。
• 負責庫存維護和庫存追蹤。
• 流程操作員和代理佣金，以及管理營運費用。

工作時間：

週一至週五：上午10點至下午6點

週六：上午 10 點至下午 1 點（輪班制） *試用期內僅限管理人員工作

福利待遇

• 員工權益
• 附近公共交通
• 免費小吃/歡樂時光
• 個人發展機會

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office.
• Knowledge in SQL will be added advantage.
• Good time management skills and the ability to prioritize work.
• Excellent computer skills.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Fast Learner.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits :

• EPF SOCSO & EIS
• ANNUAL BONUS

Job Responsibilities

• Coordinate and arrange training programs and schedules
• Liaise with speakers, trainers, and members
• Follow up with members via message or phone call
• Handle booking of training hall/room, food & beverage arrangements
• Manage training-related materials and items
• Maintain attendance records and training feedback reports
• Prepare training presentation slides and materials
• Create content for training EDM and social media postings
• Coordinate and manage online Zoom meetings
• Perform other ad hoc duties assigned by management

Requirements

• Good communication and coordination skills
• Well-organized and responsible
• Basic knowledge in Microsoft Office / Canva / Zoom
• Able to multitask and work independently
• Experience in admin or training coordination will be an added advantage

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours

Main Responsibilities :

• To assist HOD on covering full spectrum of Administration and HR function for Malaysia.
• Work closely with HOD to ensure organizational success and achieve department objectives through various Admin & HR initiatives.
• To maintain and upkeep the reception area, conference, training, discussion, presentation room and ground floor, to ensure that they are clean and in well-kept condition.
• Set up and maintain administration filing system.
• Perform other ad-hoc duties assigned by the immediate superior / Management.

To support Administration functions:

• Responsible for renewal of DIGI lines, photostate machines, road tax, puspakom vehicles inspection, insurance of company vehicles, general insurance of the Company, myKPP, fire extinguisher, business licence, company properties tenancy agreement and etc.
• To arrange and monitor pest control, office maintenance and upkeep if required, i.e. lighting, water dispenser, air-cond, office furniture & fittings, fax machines, photocopy machines, printers, telephones, electrical works and etc.
• Arrange internal / external technician for office maintenance work if necessary
• Welcome and greet all visitors, vendors, clients, candidates in a professional manner and inform the appropriate personnel.
• To answer incoming calls and to forward these calls to the appropriate personnel.
• To record messages in cases where the relevant personnel is not in the office; subsequently informing personnel of the call and its purpose.
• Handle all courier services, collection, mailing, distribution of intercompany mails and forwarding faxes.
• In-charge of all purchases of stationeries / printing materials / name cards for all the HQ, branches or Singapore if required.
• Verify all the company’s monthly DIGI bills.
• Responsible for the claim for company’s general insurance, group insurance and staffs’ SOCSO claim.
• Responsible for security guard’s record book, inventories, watchmen clock and etc.
• Administer the company vehicles’ summon.
• Assist in hotel & flight booking if required

To support HR function :

• Administer and updating E-leave system, attendance and medical claims of all the staffs / branches;
• Arrange yearly medical check-up for qualified staffs;
• Update staff personal particulars if required / when necessary
• Assist in HR operation – please refer to Employee Recruitment – retention – Resignation Checklist.
• Record and submit cleaner attendance to Ms Judy (Account Dept) for salary payment.
• Assist HR to prepare yearly attendance record (zero MC, zero claim, perfect attendance list)
• Compile of monthly attendance by department
• Monitor of staff’s accumulated time off hours application in systems (refer to employee handbook)
• Register of new staff thumbprint
• Issue of Mediviron Clinic medical card to new staff and to update to panel clinic list of staff.

Pre-employment Requirement :

• Reference checks will be conducted as part of the pre-employment screening process.

Perks & Benefits

• Personal development opportunities
• 5 working days.
• • Able to start work immediately will be an advantage.

主要職責：

• 協助部門主管全面負責馬來西亞的行政和人力資源職能。
• 與部門主管密切合作，透過各種行政和人力資源舉措，確保組織成功並實現部門目標。
• 負責維護和保養接待區、會議室、訓練室、討論室、演示室和一樓，確保其乾淨整潔。
• 建立並維護行政文件歸檔系統。
• 執行直屬上司/管理階層指派的其他臨時性任務。

為支援行政職能：

• 負責辦理 DIGI 線路續約、影印機、道路稅、puspakom 車輛檢驗、公司車輛保險、公司一般保險、myKPP、滅火器、營業執照、公司房產租賃協議等事宜。
• 負責安排和監督害蟲防治、辦公室維護和保養（如有需要），例如照明、飲水機、空調、辦公家具和配件、傳真機、影印機、印表機、電話、電氣工程等。
• 如有需要，安排內部/外部技術人員進行辦公室維護工作。
• 以專業的態度歡迎並接待所有訪客、供應商、客戶、候選人，並通知相關人員。
• 接聽來電並將電話轉接給相關人員。
• 在相關人員不在辦公室的情況下記錄留言；隨後通知相關人員來電及其目的。
• 負責所有快遞服務、收件、郵寄、公司內部郵件分發和傳真轉發。
• 負責總部、各分公司以及新加坡（如有需要）所有文具/印刷材料/名片的採購。
• 核實公司所有月度 DIGI 帳單。
• 負責公司一般保險、團體保險及員工社保（SOCSO）的理賠事宜。
• 負責保全人員的記錄簿、庫存、值班考勤等。
• 執行公司車輛的傳喚。
• 如有需要，協助預訂飯店和機票。

支持人力資源職能：

• 管理和更新所有員工/分公司的電子請假系統、考勤和醫療報銷系統；
• 安排合格員工每年進行體檢；
• 如有需要，請更新員工個人資料。
• 協助人力資源運作－請參閱員工招募－留任－離職清單。
• 記錄清潔工出勤情況並提交給 Judy 女士（財務部）以便支付工資。
• 協助人力資源部準備年度考勤紀錄（零病假、零請假、全勤紀錄）
• 各部門每月考勤統計
• 監控員工在系統中累積的休假時間（請參閱員工手冊）
• 新進員工指紋登記冊
• 向新進員工發放 Mediviron 診所醫療卡，並更新員工合作診所名單。

入職前要求：

• 背景調查將作為入職前篩選流程的一部分進行。

福利待遇

• 個人發展機會
• 5個工作天。
• • 能夠立即開始工作者優先考慮。

工作職責

• 協調和安排訓練計劃和時間表
• 與演講者、培訓師和成員聯絡
• 透過簡訊或電話與會員保持聯繫
• 負責訓練場地/房間的預訂、餐飲安排等事宜。
• 管理培訓相關資料和物品
• 維護考勤記錄和訓練回饋報告
• 準備培訓簡報和材料
• 為培訓、EDM 和社交媒體貼文創建內容
• 協調與管理線上 Zoom 會議
• 執行管理層指派的其他臨時性任務。

要求

• 良好的溝通協調能力
• 組織能力強，工作認真負責
• 具備 Microsoft Office / Canva / Zoom 的基本操作技能
• 能夠同時處理多項任務並獨立工作
• 具備行政或訓練協調經驗者優先考慮

福利待遇

• 休閒著裝要求
• 免費小吃/歡樂時光

Position Summary

Provide comprehensive secretarial and administrative support to the Managing Director and Senior Management Team while assisting with management reporting, data consolidation, project coordination, and busines ssupport activities. The role serves as a key liaison between departments to ensure smooth communication, timely follow-up of action items, and effective management reporting.

Key Responsibilities

Executive Secretarial Support

• Provide full secretarial and administrative support to the Managing Director and Senior Management Team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate meeting schedules, venue bookings, and meeting logistics.
• Prepare meeting agendas, presentation materials, minutes of meetings, and follow-up action lists.
• Handle correspondence, emails, and confidential documents professionally and discreetly.
• Maintain filing systems and business records.

Management Reporting Support

• Consolidate weekly and monthly operational reports from various departments.
• Assist in preparing management reports, presentations, dashboards, and business review materials.
• Support the collection, validation, and compilation of business data for management review.
• Monitor and follow up on key action items arising from management meetings.
• Assist in maintaining organization charts, department contact lists, and reporting templates.

Business & Project Coordination

• Coordinate cross-functional activities and follow up with departments on assigned tasks and deadlines.
• Liaise with internal departments and external parties to ensure timely communication and resolution of issues.

Basic Data Analysis & Reporting

• Prepare routine reports using Excel templates.
• Update and maintain dashboards and reporting databases.
• Perform basic analysis and data validation to ensure reporting accuracy.
• Support management with ad-hoc data requests and information gathering.

Administrative & General Support

• Arrange travel bookings, accommodations, and logistics for management staff.
• Coordinate company events, management meetings, and customer visits when required.
• Maintain confidentiality of company information and management discussions.
• Perform other duties assigned by the Managing Director or Senior Management Team.

Qualifications

• Diploma or Degree in Business Administration, Management, Economics, or related field.
• Minimum 3–5 years of experience in executive secretarial, administrative, or business support roles.
• Experience supporting senior management is preferred.

Skills & Competencies

Technical Skills

• Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Basic Power BI knowledge preferred
• Basic data reporting and analysis skills
• Experience with ERP systems (Oracle & NetSuite)

Soft Skills

• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• High level of professionalism and confidentiality
• Proactive and able to work independently

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 1 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Admin Executive

Job Description & Requirements

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement. Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
• Any other duties assigned.

Requirement:

• Alert and responsive to WhatsApp’s, WeChat and email
• Must be able to read and write in Chinese to liaise with overseas counterparts
• MS Excel, MS Office, MS Word
• Good interpersonal skills
• Able to work independently in a fast-paced environment.
• Well versed in MYOB
• At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Key Responsibilities:

· Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.

· Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.

· Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.

· Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.

· Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.

· Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.

· Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.

· Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.

· Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.

· Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.

· Assist in drafting responses and other written communications for the CEO’s review and approval.

· Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.

· Carry out other ad-hoc responsibilities as assigned by the Executive.

JOB DESCRIPTION

Responsibilities:

• To perform general office administration & support office daily operations
• Maintain Proper Filing, scan document
• Any other adhoc duties as assigned from time to time.
• Maintain proper records in office database
• Involve in ordering of pantry supplies, stationery, papers, first aid kit items and monitor usage and maintain inventory record.
• Updating of notice board, emergency contacts and etc
• Attending Phone Calls, Visitors and guests
• Administering and managing mail and courier services
• Provide administrative support for other Departments

Requirements:

● Possess at least A Level / Diploma Qualification or the equivalent

● At least 3 year(s) of working experience in the related field is required for this position.

● Knowledge of Microsoft Office applications like Word and Excel is essential

● Possess excellent communication skills

● Ability to multi-task and work independently in a fast-paced environment

● Good organization capabilities with a meticulous eye for details

● Excellent written and interpersonal communication skills.

● Mature, responsive and responsible with good working attitude

● Having an analytical mind for problem solving

Salary:

Up to S$3,200 + 13 Month Bonus + Performance Bonus + Annual Increment

Location:

Bishan, Singapore

Working Hours:

5 days work week | Monday to Friday | 8:30 AM – 5:30 PM

Industry:

Hardware Trading

Company Overview:

We are a well-established and reputable hardware trading company in Singapore, with a strong market presence and stable business operations. We value our employees’ growth and offer a supportive working environment with clear career progression opportunities.

Job Responsibilities

• Manage end-to-end order processing, including receiving, verifying, and entering customer orders accurately into the system to ensure timely fulfillment.
• Serve as the main point of contact for customers regarding delivery arrangements, shipment status, and related inquiries; proactively update customers on any changes or delays to ensure smooth communication.
• Support daily operations with various ad-hoc administrative and operational duties as assigned by supervisors, contributing to the overall efficiency of the team.

Job Requirements

• Minimum qualification: Secondary School / ITE or higher.
• At least 1 year of relevant working experience in order processing, logistics, documentation, or customer service roles.
• Basic knowledge of import/export procedures and trade documentation is an advantage but not a must

What We Offer

✅ Attractive monthly salary up to S$3,200

✅ AWS + Performance-based bonus

✅ Regular salary increment based on performance

✅ Stable working hours (no shift work or weekends)

✅ Convenient location in Bishan, easily accessible by public transport

✅ Positive and supportive work culture in an established company

How to Apply

Interested candidates are invited to submit your updated Resume/CV by clicking on the

Apply Now

button.

Only shortlisted candidates will be contacted for interviews.

Soo Kok Ee (Jeffrey)

Registration No.: R1436761

Alluora is a leading beauty products company specialising in skincare, body care, and hair care. We are dedicated to delivering high-quality products to our customers and enhancing their beauty routines. Our products are sold online through platforms like TikTok and Shopee.

Job Summary: As we continue to grow, we’re searching for a passionate and creative Social Media Marketing Executive to join our dynamic team. If you’re savvy with social media, have a flair for what’s trending, and are eager to learn and apply AI in marketing, we want to hear from you!

Key Responsibilities:

• Create engaging and on-trend content for social media platforms such as TikTok, XiaoHongShu (XHS), Instagram, and Facebook.
• Use tools like Canva and CapCut to design and edit visuals and videos for social media campaigns.
• Keep up-to-date with social media trends, identifying opportunities to grow engagement and brand awareness.
• Collaborate with the team to develop content strategies and execute social media marketing campaigns.
• Manage social media schedules, ensuring consistent posting and engagement with followers.
• Assist with events or outreach marketing activities as needed.
• Analyse social media performance metrics to improve engagement and campaign success.

Requirements:

• Must be willing to learn and apply AI in social media marketing.
• Proficiency in Canva and CapCut is a must.
• Knowledge of Adobe Photoshop and Adobe Illustrator is a bonus.
• Strong understanding of social media trends and platforms (TikTok, XHS, IG, Facebook).
• Bonus: Experience in events or outreach marketing.
• Creative mindset with a flair for catchy and trending content.
• Ability to work a 5.5 day work week.
• Willingness to work weekends when needed.
• Flexible working hours

HOW TO APPLY:

If you are passionate about beauty and love engaging with audiences, we'd love to hear from you!

Please send your resume and portfolio to Kelly.loh@alluora.com or Whatsapp Us @ +65 8509 5375

Join us at Alluora Pte Ltd and be a part of our journey to enhance beauty experiences worldwide!