Total 2,173 admin assistant job vacancies in Administrative / Clerical category in Australia

Position: Part-Time Administrative Executive Assistant

We are seeking a highly organized and self-driven individual with the ability to manage multiple responsibilities and deliver consistently high standards of administrative support. The ideal candidate is meticulous, efficient, and motivated to contribute meaningfully to the smooth functioning of the organization.

Key Responsibilities

• Schedule Management

Oversee and coordinate calendars, appointments, and meeting invitations, ensuring that key priorities are scheduled and managed in a timely and efficient manner.

• Administrative Support to Leadership

Provide high-quality administrative assistance to the leadership team, supporting day-to-day operations, project coordination, and core business activities.

• Research & Information Preparation

Conduct in-depth research, collate relevant information, and prepare concise, accurate materials to support strategic planning and decision-making.

Candidate Requirements

• Diploma or higher qualification preferred.
• Multitasking & Prioritization
• Proven ability to manage multiple tasks simultaneously while maintaining clear and professional communication with colleagues and stakeholders across all levels.
• Autonomy & Initiative
• Comfortable working independently with minimal supervision, demonstrating effective time management, initiative, and strong organizational capabilities.
• Communication & Planning Skills
• Excellent written and verbal communication skills, complemented by strong planning, coordination, and follow-through.
• Technical Proficiency
• Competent in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

What We Offer

As a Part-Time Administrative Executive Assistant, you will play a key supporting role to the leadership team and contribute directly to the efficiency and success of the organization. We value professionalism, reliability, and a proactive mindset. If you are looking for an opportunity to grow while making a meaningful impact, we invite you to submit your application.

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number:R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Job Description:

- Tidy up incoming and outgoing invoices

- Tidy up Accounts receivable and accounts payable monthly

- AP (raise PO) & AR (raise INV) process

- Support in the Company SOP and operation processes

- Sales Order processing

- Monthly stock upkeep

- Provide secretarial support to the Director

- Ad-hoc tasks as requested by the management

Requirement:

- Minimum Diploma, preferably business administrative or accounting or equivalent experience

- Knowledge and experience in using accounting software (QuickBooks Accounting Software).

- Able to work independently as well as a good team player

- Excellent administration and communication skills.

- Able to speak other languages.

Role Summary

The Personal Assistant / Administrative Executive providescomprehensive administrative and coordination support to senior management.This role focuses on scheduling, communication, and operational coordination toensure smooth day-to-day business activities.

In addition, the role includes ad-hoc drivingsupport for business-related purposes when required.

Key Responsibilities

Executive & Administrative Support(Primary Scope)

• Manage calendars, schedule meetings, and coordinate appointments
• Handle correspondence, including calls, and document preparation
• Arrange itineraries, and accommodation
• Coordinate internal and external meetings, including logistics and follow-ups
• Maintain records, filing systems, and confidential documents
• Liaise with internal departments and external stakeholders on administrative matters

Office & Operational Coordination

• Support office administration and general operations
• Assist with procurement, vendor coordination, and basic facilities matters
• Track expenses, submit claims, and support basic finance/admin processes
• Ensure smooth coordination of day-to-day business activities

Driving Support (Secondary / Ad-hoc)

• Provide driving support for management when required for business purposes
• Ensure timely and safe transportation to meetings and appointments
• Maintain cleanliness and basic upkeep of the assigned vehicle
• Assist with errands or document collection/delivery as needed

Note: Driving duties are ad-hoc and secondary tothe primary administrative responsibilities of the role.

Requirements

• Diploma or above in Business Administration or related field
• Prior experience in administrative, coordination, or PA roles preferred
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Possess a valid driving license with a good driving record

Working Arrangement

• Based in office with regular interaction with internal stakeholders
• Working hours aligned with business operations
• Driving duties are assigned based on business needs and are not the primary function of the role

Our Client is a distributor and manufacturer of various solvents.

• Provide admin support to sales department including invoice processing, order administration and shipment matters
• Handle purchasing in the company and liaise with customers on schedule
• Process delivery orders and other ad hoc duties

Requirements:

• Able to use MS Office
• Min 1 year of administrative experience

Interested candidates who wish to apply for the advertised position, please click on “Apply Now” or WhatsApp us at 8909 8083 for quicker respond. Alternatively, you may send your resume tojamie.chan@chiefrecruit.com for better reach.

We regret that only shortlisted candidates will be notified.

Reg. No.: R1987360 (Chan Jie Min)

EA License No: 24C2083 (Chief Recruit Pte Ltd)

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Job Description & Requirements

We are seeking a detail-oriented Finance Admin Assistant to support daily finance operations and administrative processes. The role involves handling payments, cheque issuance, system updates, and file closures, ensuring accuracy, compliance, and timely processing.

Key Responsibilities

• Issue office cheques, client cheques, and cashier orders accurately and in a timely manner

• Process payments for both office and client accounts

• Prepare and issue office receipts and maintain proper documentation

• Perform data updates and data entry into internal systems with high accuracy

• Maintain proper records and filing of financial and administrative documents

• Support file closing processes, ensuring all required documentation and transactions are completed

• Ensure all transactions comply with internal controls, policies, and relevant regulations

• Assist in maintaining clear audit trails and supporting documentation

Requirements

• Min. Nitec qualification in Finance, Accounting, Business Administration, or a related field

• Prior experience in finance administration, accounting support, or similar roles preferred

• Strong attention to detail and high level of accuracy

• Basic proficiency in accounting or administrative systems and Microsoft Office

• Ability to manage multiple tasks and meet deadlines

Interested applicants may apply or send your resume directly to career@plaw.sg

Basic information:

• Monday to Friday

• Salary from $2,300-$2,600

• Location: Kaki Bukit

• Career Progression & Benefits

Job Description:

• Provide logistics support for inbound and outbound inventory operations.

• Verify and tally incoming stock against relevant documents, and ensure accurate system data entry.

• Generate delivery orders (DO) and align documentation with payment modes.

• Manage delivery of virtual goods (e.g. software licenses).

• Liaise with internal teams to ensure smooth logistics flow, including resolving stock discrepancies, aligning warranty matters, and coordinating stock movement.

• Plan and coordinate order fulfilment schedules for in-house drivers.

• Prepare and maintain accurate logistics reports and documentation.

• Perform general administrative duties such as filing as assigned.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

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We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | EA License No: 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Description:

• Follow up with staff daily deployment
• Update client daily attendance via email or WhatsApp
• Answer phone calls
• Assist new member with sign up & guide them on how to use the YY CIRCLE app
• Assist walk-in with registration
• Work closely with manager to fulfil the daily requisition
• Recruit new member & work on the new registration to ensure they are deploy at the sites

Job Requirements:

• Minimum GCE ‘N’/ ‘O’ equivalent
• Positive working attitude, people-oriented, strong team player, excellent communication and interpersonal skill.
• Required Skill(s): Word, Excel, Powerpoint
• Able to converse in Mandarin fluently will be advantage - Candidate will need to liase with both clients staffs that is needed to converse in mandarin
• Required to have knowledge in Various Social Media Platform.
• Proficiency in MS Office and other computer knowledges.
• Training will be provided.
• Available Immediate.

1. Manages the new Student Management System in replacement of the old system

in the technical and operational aspects.

The new system will include:

• Student Management
• Admissions and Registration
• Class Management
• Examination and Results Management
• Reports and Analy

We are looking for a dedicated and organised individual to support grant administration processes. You will be involved in managing grant applications and claims, reviewing submissions, maintaining accurate records, and working with stakeholders to keep things running smoothly behind the scenes.

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

JOB RESPONSIBILITIES:

• Provide full support to Business Development Officers
• Liaise with Car Dealers and Hirers for Car financing matter
• Evaluate all Loan Applications
• Credit management for Car Finance etc
• Other ad-hoc duties assigned from time to time

JOB REQUIREMENTS:

• Minimum Diploma and above
• Able to work under pressure, multi-task and independent
• Positive attitude with pleasant personality
• Knowledge or experience on car related matter is an added advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chong Ji Shen

EA Personnel Reg No: R26160221