Total 2,184 admin assistant job vacancies in Administrative / Clerical category in Australia

Executive & Administrative Support 

• Manage the Director’s calendar, meetings, reservations, and appointments effectively to ensure priorities are met. 

• Coordinate logistics for internal and external meetings, including venue booking, technology set-up, agenda preparation, and minute-taking. 

• Prepare briefing notes, presentations, research materials, and reports. 

• Handle email and correspondence professionally on behalf of the Director. 

• Organize travel arrangements such as flights, accommodation, itineraries, and contingency planning. 

• Maintain organized filing systems (physical and electronic) for ease of retrieval, ensuring accuracy and absolute confidentiality. 

• Track projects, deadlines, and follow-ups, ensuring action items are completed promptly. 

• Collaborate with cross-functional departments to coordinate office operations, team events, and board meetings. 

Personal Support 

• Provide ad-hoc support for professional or personal matters as needed. 

• Assist with special projects or initiatives delegated by the director. 

• Assist the Director in monitoring corporate-related protocols and action plans across each team. 

• Assist the Director in addressing and resolving HR-related issues as they arise. 

• Handle confidential and sensitive information with integrity 

• Anticipate the director’s needs to ensure smooth day-to-day operations. 

Stakeholder Management & Operational Coordination 

• Monitor and report on the implementation of new SOPs across various departments (e.g., Accounting, Tax, Corporate Secretarial teams) to ensure continuous operational improvements. 

• Track managers' assigned tasks, goals, and KPIs, providing regular updates and visibility to the Director. 

• Proactively follow up and send tactful reminders to team managers to encourage execution and ensure timely achievement when delays occur. 

• Act as a professional primary point of contact for internal and external stakeholders, coordinating tasks across teams and vendors to maintain effective communication. 

• Act as a professional point of contact for internal and external stakeholders and liaise with internal teams and external stakeholders to maintain effective communication.  

Requirements:

• Minimum 5 years of experience in a Personal Assistant role supporting senior management or C-suite executives. 

• Excellent written and verbal communication skills in Japanese & English/additional languages are a plus. Proficient in Microsoft Office Suite ( Teams, Word, Excel, PowerPoint, Outlook) and productivity tools. 

• High degree of discretion, professionalism, and integrity. 

• Flexibility to manage urgent tasks beyond office hours when necessary 

• Highly adaptable and versatile in a fast-paced and high-growth environment 

• Strong organizational, time management, and multitasking skills 

• Strong sense of ownership, accountability and responsibility 

• Proactive, resourceful with a solutions-oriented mindset 

• Proficient in calendar, meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems 

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm

Interested candidates, please email: hr@swiftlogistics.sg

• Terminal testing and sticker pasting
• Building relationship with merchants to increase awareness of product
• Data entry into system
• Any other ad-hoc duties as assigned

Job Requirements:

• Able to commit for at least 3 months
• Minimum O levels and above
• Proficient in MS Office
• Comfortable with non-office-based role, comfortable with activities involcing walking around

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Company is a water pump distributor and service center.
We are seeking a reliable and organized Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, coordinate office activities, and ensure smooth communication within the company.

Hiring position: Admin assistant

Job Description:

1. Handle phone calls, emails, and correspondence
2. Assist in data entry and record keeping
3. Provide general administrative and clerical support

Working hours: 7am-4pm

Working days: 5days

Location: Bukit Batok

Job Description:

We are looking for a responsible and well-organised Admin Assistant to support daily administrative, basic HR, and basic accounting functions. The role also involves handling expatriate work pass matters and supporting overall office operations in Singapore.

Key Responsibilities:

Administrative Duties

• Perform general administrative tasks such as filing, data entry, document control, and correspondence
• Manage office supplies, facilities coordination, and basic procurement

HR & Visa Administration

• Provide basic HR administrative support, including employee records and onboarding/offboarding coordination
• Assist with work pass and visa applications for expatriates (Employment Pass, S Pass, etc.) via MOM systems
• Liaise with government authorities such as MOM, ICA, CPF Board, and external vendors
• Maintain accurate HR databases and documentation
• Support payroll preparation by tracking attendance, leave, claims and basic HR information
• Support management with ad-hoc administrative assignments

Basic Accounting Support

• Assist with basic accounting functions, including invoice processing, expense claims, and payment tracking
• Perform basic data entry into accounting systems
• Assist with monthly expenses reconciliation and simple financial reports
• Support external accountants or finance team during audits and month-end closing

Requirements:

• Diploma or equivalent qualification in Business Administration, Accounting, HR, or related field
• Basic knowledge of accounting and bookkeeping
• Basic understanding of HR administration and Singapore employment practices
• Familiarity with MOM regulations and work pass processes is an advantage
• Minimum 1–2 years of experience in administrative, HR, or accounting support roles
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Detail-oriented, organised, and able to handle confidential information
• Good interpersonal and communication skills
• Able to work independently and in a team

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Summary

We are seeking a reliable and organized Admin Assistant to support daily office operations by managing communications, scheduling, record keeping, and assisting team members to ensure smooth workflow in a friendly environment.

Responsibilities

• Enter data accurately and maintain organized filing and documentation systems to support office efficiency
• Schedule and coordinate meetings and appointments to optimize team time management
• Manage emails, phone calls, and internal communications to ensure timely and clear information flow
• Maintain accurate records and organize office documents for easy retrieval and compliance
• Assist team members with daily operational tasks to support overall office productivity

Preferred competencies and qualifications

• Basic computer skills, including proficiency in Microsoft Office applications, to perform administrative tasks
• Strong organizational skills to manage multiple tasks and maintain attention to detail
• Positive attitude and eagerness to learn new skills and adapt to office needs
• Ability to work independently and collaboratively within a team environment

Other Information

Benefits

• High salary package with performance bonuses
• Fixed working hours from 9:00 AM to 5:00 PM, Monday to Friday, supporting work-life balance
• Annual leave and public holiday entitlement
• Medical benefits (if applicable)
• Convenient office location at Toa Payoh, near MRT
• Friendly and supportive work environment
• Training and career development opportunities

Location

• Toa Payoh, Singapore (convenient location near MRT)

Looking for Part-Time Support (TLF – Immediate Start)

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

About the Admin & Operation Executive Role 

About the Role:
As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, enrollment and facilities coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environment.

If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impact.

Key Responsibilities 

• Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functions. 

• Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where needed. 

• Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment trackers. 

• Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on time. 

• Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance trackers. 

• Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment. Entire centre including toilets, staffroom, marketing room, AC room, Kitchen, meeting room 

• Tracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment records. 

• Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administration. 

• Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews. Only look at SGEnable and other audit related 

• Supports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.Looking at aircon, centre overall cleanliness, repairs on centre level 

• Assists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vendors. 

• Supports communication and follow-up with departments for day-to-day administrative and operational matters as assigned. 

• Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for review. 

• Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior role. 

• Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and issues. 

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant experience

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (important, as the role involves handling parent enquiries)

• Organized, responsible, and detail-oriented

• Able to work in a face paced environment 

• Meticulous 

• Willing to learn and understand MIJ Hub’s operations and services

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

Admin & Programme Executive Role 

About the Role:
As an Admin & Programme Executive, you will play a key role in ensuring the centre runs smoothly by managing daily manpower planning and staffing operations. You will be at the heart of coordinating teachers’ schedules, deployments, and attendance to ensure all programmes are well-supported and operationally efficient.

Working closely with Programme Coordinators and the HR team, you will handle real-time staffing needs, resolve last-minute manpower challenges, and ensure seamless communication across teams, parents, and vendors. This role requires someone who is proactive, organised, and able to think quickly in a fast-paced environment where daily operations depend on strong coordination.

You will gain hands-on exposure to operations, manpower planning, and cross-functional coordination, building practical skills in managing centre operations effectively. If you enjoy problem-solving, working with people, and creating structure in a dynamic environment, this role offers a strong platform to grow and make a meaningful operational impact.

Key Responsibilities

• Provides centre-based programme operations and administrative support to ensure smooth daily manpower coordination, student movement, attendance administration, welfare follow-up, and operational readiness across programme activities. Plays a key role in monitoring staffing sufficiency, coordinating manpower adjustments, and supporting the smooth day-to-day running of programme operations. 

• Coordinates programme-related intake, first-day readiness, transition, and withdrawal processes. Ensures relevant student documents and key information are shared with the education team and teachers in a timely manner, supports planning for student entry, and checks staffing/manpower viability with the relevant lead to ensure the student can be safely and appropriately supported from the first day of attendance. Also coordinates transition-out and closure requirements for withdrawals, including handover with finance and internal stakeholders where needed. 

• Coordinate daily manpower deployment across programme spaces and activities to ensure sufficient staffing coverage based on student attendance, support needs, movement requirements, and operational demands. Flag shortages, propose adjustments, and escalate staffing gaps promptly to the relevant lead. 

• Maintain accurate and up-to-date programme operations records, including manpower availability, shift movement, attendance tracking, transport coordination logs, and deployment status. 

• Prepare programme-related attendance records, utilisation summaries, and supporting administrative records required for payroll, finance submission, or internal tracking. 

• Conduct routine operational readiness checks across programme spaces and flag maintenance, safety, cleanliness, and setup issues affecting daily programme operations. 

• Monitor and prepare replenishment requests for programme-use supplies, student daily essentials, and classroom consumables required for daily operations. 

• Coordinate day-to-day student transport movement, communicate same-day changes with parents and transport parties, and support smooth handover and dismissal arrangements. 

• Support programme-based operational coordination for activities, including staffing alignment, attendance tracking, participant movement, and on-ground readiness. 

• Maintain programme-related records, checklists, and supporting operational documentation required for review, audit preparation, or internal monitoring. Only will look at ECDA and MSF related 

• Support daily centre and programme readiness by checking staffing deployment, classroom setup, student flow, and operational preparedness before and throughout the day. Identify staffing gaps or coverage risks early and coordinate with the relevant lead to support timely adjustments. 

• Coordinate with transport vendors and relevant external parties on programme-related student logistics and service matters including but not limited to social worker, allied health professionals and etc. 

• Work closely with Programme Leads, HR, and the Senior Administration & Operations Executive on staffing movement, manpower coordination, operational adjustments, and programme support matters. 

• Track daily operational disruptions, attendance exceptions, staffing gaps, manpower movement issues, and programme coordination concerns, and flag them promptly for action. 

• Provide timely updates on manpower changes, attendance issues, operational disruptions, and programme coordination matters to relevant stakeholders 

• Supports all programme related operational matter working in programme lead/HR and senior admin  

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant working experience in administration or operations

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (Organised, responsible, and detail-oriented)

• Meticulous with strong attention to detail

• Able to work in a fast-paced and high-pressure environment

• Strong sense of responsibility and accountability

• Willing to learn and develop a good understanding of MIJ Hub’s operations and services