Total 2,277 admin job vacancies in Administrative / Clerical category in Australia

We are seeking for new members to join our growing team in Administration

Department which job scope and responsibilities as below:

• Documentation and data entry support
• Attend to call logs from customer
• Prepare Quotations / Invoices for internal processing
• Support team on new projects / assignments

Minimum requirements:

• Well spoken English and Bahasa Malaysia
• Minimum 2 years of experience of the stated job scope
• Committed to work as a team

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Central location
• Personal leave

We are a wholesale and trading company for automotive and industrial parts, established since 1981, looking for a responsible and organised person to join our team.

Job Responsibilities :

• Assist in preparing quotations, invoices and sales orders
• Follow up with customers on orders and delivery status
• Coordinate with warehouse regarding stock and deliveries
• Key in data and update records in the company’s in-house accounting system
• Handle basic customer enquiries
• Maintain proper filing and documentation
• Perform general administrative duties

Job Requirements :

• Basic computer knowledge (Microsoft Excel & Word)
• Responsible, organized and willing to learn
• Able to work independently and as part of a team
• Fresh graduates or school leavers who did not continue their studies are welcome to apply
• Experience in admin or sales support is an advantage

Benefits :

• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Performance Bonus
• Training provided (HRDF claimable)
• Opportunity for salary increment and promotion based on performance
• Stable company established since 1981

Working Hours :

Monday – Friday: 9:00am – 6:00pm

Saturday: 9:00am – 3:00pm (Half Day)

Perks & Benefits

• Regular team activities
• Personal leave
• Personal development opportunities

Responsibilities:

• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners.
• Type in data provided directly from customers.
• Create spreadsheets with large numbers of figures without mistakes.
• Verify data by comparing it to source documents.
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Sort and organize paperwork after entering data to ensure it is not lost.
• Prepare EPF, SOCSO, Payroll, tax submission

Requirements:

• Proven experience as data entry clerk.
• Fast typing skills; Knowledge of touch typing system is strongly preferred.
• Good knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc).
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of databases.
• Strong command of English both oral and written and customer service skills.
• Great attention to detail.

Perks & Benefits

• Commission and bonus
• Central location

我們正在招募新成員加入我們不斷成長的行政團隊。

部門職責範圍如下：

• 文件和資料輸入支持
• 處理客戶的通話記錄
• 準備用於內部處理的報價單/發票
• 支援團隊參與新專案/任務

最低要求：

• 英語和馬來語說得很好
• 至少兩年相關工作經驗
• 致力於團隊合作。

福利待遇

• 佣金和獎金
• 附近公共交通
• 中心位置
• 個人休假

Job Responsibilities:

• Responsible for maintaining the company’s office, as well as the procurement, registration, stock-taking and write-off of office assets (computers, printers, office supplies, etc.), whilst controlling administrative costs

• Responsible for staff attendance management, leave application, and verification of attendance data

• Assist in organizing company meetings, events and travel arrangements, and ensure meeting minutes are taken and documents filing

• Responsible for registering SOCSO, medical insurance and other government-mandated insurance schemes for our staff

• Manage the daily circulation of official documents, document printing and photocopying, courier services, and the receipt and dispatch of correspondence to ensure efficient internal communication

• Oversee company vehicles, company and housing utilities and coordinate with property management, cleaner and security

• Host/serve the visitors, answer telephone calls and relay messages, maintaining a positive corporate image

• Assist the Human Resources department with employee onboarding and offboarding procedures, as well as personnel file management

• Responsible for the safekeeping and use of the company’s CIDB certificate, business licence, import/export operating rights, customs registration, foreign exchange registration and foreign trade operating permits

• Handle the application, annual review, amendment, renewal and archiving of various licenses and certificates; establish a ledger (log) of the company’s qualifications and licences; update statuses in real time; prevent licenses from expiring or being overlooked; and ensure compliance in cross-border trade operations

• Responsible for business hospitality for domestic and international clients, partners and overseas staff, including itinerary planning, hotel and catering bookings, airport transfers and logistical support during business engagements

• Responsible for the archiving of Chinese and English contracts, approval of seals (company chop), and contract version management

• Responsible for the confidentiality of foreign-related contracts, version comparison and backup archiving

• Responsible for processing visas for company personnel

• Carry out other administrative tasks assigned by superiors

Job Requirements:

• Aged 22–35, Malaysian citizen or holder of a valid work visa

• Diploma or Bachelor Degree or higher; preference given to candidates with a background in administration, management or related fields

• 1–3 years’ experience in administration or a related field

• Proficient in Microsoft Office software (Word, Excel, PowerPoint)

Skills Requirements:

• Excellent communication skills in Chinese, English and Malay (written and spoken)

• Familiarity with local administrative procedures and relevant regulations in Malaysia

• Strong organizational, coordination and problem-solving skills

• Meticulous, highly responsible and service-oriented

• Work in team and capable of working under pressure

Perks & Benefits

• Central location
• Medical insurance
• Personal development opportunities

職責：

• 使用鍵盤、資料記錄器或光學掃描器將紙本資料轉換為電腦檔案或資料庫系統。
• 輸入客戶直接提供的資料。
• 建立包含大量資料的電子表格，且不出錯。
• 透過與來源檔案進行比對來驗證資料。
• 更新現有數據。
• 根據要求從資料庫或電子文件中檢索資料。
• 定期備份資料以確保資料安全。
• 資料輸入後，請將文件分類整理，以防遺失。
• 準備公積金 (EPF)、社保 (SOCSO)、薪資單和稅務申報

要求：

• 擁有資料輸入員的豐富經驗。
• 打字速度快；熟練盲打系統者優先考慮。
• 熟練文字處理工具和電子表格（MS Office Word、Excel 等）。
• 具備辦公設備、電腦硬體及週邊設備的實際操作知識。
• 具備資料庫基礎知識。
• 英語口語和書面表達能力強，並具備良好的客戶服務技能。
• 非常注重細節。

福利待遇

• 佣金和獎金
• 中心位置

職責：

• 接聽並轉接電話。
• 撰寫並分發電子郵件、信函備忘錄、傳真和表格。
• 協助準備定期報告。
• 建立並維護檔案系統。
• 更新和維護辦公室政策和程序。
• 維護聯絡人清單。
• 為訪客提供一般性支援。
• 作為公司內部和外部客戶的聯絡人。
• 與行政助理和高階行政助理聯絡，處理高階主管提出的請求和詢問。

要求：

• 擁有行政助理、虛擬助理或辦公室行政助理的相關經驗。
• 熟悉辦公室管理系統和流程。
• 具備辦公設備（如印表機和影印機）的操作知識。
• 微軟辦公室軟體（特別是微軟Excel和微軟PowerPoint）中的Excel。
• 良好的時間管理能力和工作優先順序能力。
• 注重細節和解決問題的能力。
• 至少擁有工商管理或相關領域的文憑；擁有行政助理或秘書資格者優先考慮。

福利待遇

• 開放文化
• 個人發展機會

Job Description

We are looking for responsible and well-organised individuals to join our team as an Admin Assistant.

工作内容

我们正在寻找认真负责、做事有条理的人才加入我们的团队，担任行政助理一职。

Key Responsibilities

• Support and manage daily office and sales administrative operations
• Assist the manager in analysing sales data
• Ensure smooth coordination between departments
• Prepare and distribute meeting notices, sales memos, and agendas
• Record and organise meeting minutes

主要职责

• 协助并处理日常办公室及销售行政工作
• 协助经理分析销售数据
• 确保各部门之间沟通顺畅
• 准备并发送会议通知、销售备忘录及议程
• 记录并整理会议纪要

Requirements

• Minimum SPM qualification and above
• No experience required (training provided)
• Experienced candidates will be given priority
• Basic computer knowledge (Microsoft Word & Excel)

任职要求

• 至少具备 SPM 或以上学历
• 无需经验（公司提供培训）
• 有相关经验者优先考虑
• 具备基本电脑操作能力（Microsoft Word & Excel）

Benefits

• Annual company trip
• Year-end bonus (based on performance)
• 5-day work week

福利待遇

• 年度公司旅游
• 年终奖金（视表现而定）
• 五天工作制

Job Summary:

We are seeking candidate with proficient in Chinese speaking and writing for the position of Administration Executive with minimum 1 year of relevant experience OR fresh graduate are encouraged to apply to manage our administration operations efficiently. The ideal candidate with strong organizational and negotiation skills, ensuring smooth supply chain management and timely delivery of goods.

Key Responsibilities:

• Manage and oversee all administrative functions, including filing, record-keeping, data entry, and office supply management
• Coordinate and schedule meetings, events, and travel arrangements for the team
• Serve as the main point of contact for internal and external inquiries, handling them promptly and efficiently
• Assist with the implementation and maintenance of office policies and procedures
• Provide administrative support to the management team as needed
• Supervise and train administrative staff to ensure high levels of productivity and customer service
• Identify opportunities for process improvements and implement efficient solutions

What we're looking for

• At least 1 year of experience OR fresh graduate are encouraged to apply in an administrative or office management role, preferably in the office management industry
• Strong organizational and time management skills, with the ability to priorities tasks and meet deadlines
• Excellent communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders
• Proficient in using office software, including Microsoft Office suite and various administrative tools
• Proficient in Mandarin, English and Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Ability to work independently and as part of a team, with a proactive and problem-solving mindset
• Attention to detail and a commitment to maintaining accurate records and information

What we offer

• Competitive salary and performance-based bonuses
• Annual Leave
• Comprehensive health and wellness benefits, including medical coverage
• Opportunities for career development and professional growth
• Supportive and collaborative work environment

工作職責：

• 負責公司辦公室的維護，以及辦公資產（電腦、印表機、辦公用品等）的採購、登記、盤點和報廢，同時控制行政成本。

• 負責員工考勤管理、請假申請和考勤資料核實

• 協助組織公司會議、活動和差旅安排，並確保會議記錄完整，文件歸檔到位。

• 負責為員工註冊社保、醫療保險及其他政府規定的保險計劃。

• 管理日常公文流轉、文件列印和影印、快遞服務以及信件收發，以確保高效的內部溝通。

• 負責公司車輛、公司及房屋公用設施的管理，並與物業管理、清潔工和保全協調工作。

• 接待訪客，接聽電話並轉達訊息，維護良好的企業形象

• 協助人力資源部門辦理員工入職及離職手續，以及人事檔案管理。

• 負責保管及使用公司的CIDB證書、營業執照、進出口經營權、海關登記、外匯登記及外貿經營許可。

• 負責各類許可證和證書的申請、年度審核、變更、續約和存檔；建立公司資格和許可證的帳簿（日誌）；即時更新狀態；防止許可證過期或遺漏；並確保跨境貿易運營的合規性。

• 負責接待國內外客戶、合作夥伴和海外員工，包括行程規劃、飯店和餐飲預訂、機場接送以及商務活動期間的後勤支援。

• 負責中英文合約的歸檔、印章（公司印章）的核准以及合約版本管理。

• 負責對外合約的保密、版本比對和備份歸檔。

• 負責辦理公司員工的簽證。

• 執行上級指派的其他行政任務

職位要求：

• 年齡在22至35歲之間，馬來西亞公民或持有有效工作簽證

• 大專或本科及以上學歷；具有行政、管理或相關領域背景的候選人優先考慮

• 1-3年行政或相關領域工作經驗

• 精通微軟辦公室軟體（Word、Excel、PowerPoint）

技能要求：

• 具備優秀的中文、英文和馬來文（書面和口頭）溝通能力

• 熟悉馬來西亞當地行政程序和相關法規

• 較強的組織、協調和解決問題的能力

• 做事細緻認真，高度負責，服務意識強

• 能夠團隊合作並承受壓力

福利待遇

• 中心位置
• 醫療保險
• 個人發展機會

Job Description

We are looking for responsible and well-organised individuals to join our team as an Admin Assistant.

工作內容

我們正在尋找認真負責、做事有條理的人才加入我們的團隊，擔任行政助理。

Key Responsibilities

• Support and manage daily office and sales administrative operations
• Assist the manager in analysing sales data
• Ensure smooth coordination between departments
• Prepare and distribute meeting notices, sales memos, and agendas
• Record and organise meeting minutes

主要職責

• 協助並處理日常辦公室及銷售行政工作
• 協助經理分析銷售數據
• 確保各部門之間溝通順暢
• 準備並發送會議通知、銷售備忘錄及議程
• 記錄並整理會議紀要

Requirements

• Minimum SPM qualification and above
• No experience required (training provided)
• Experienced candidates will be given priority
• Basic computer knowledge (Microsoft Word & Excel)

任職要求

• 至少具備SPM 或上學歷
• 無需經驗（公司提供培訓）
• 有相關經驗者優先考慮
• 具備基本電腦操作能力（Microsoft Word & Excel）

Benefits

• Annual company trip
• Year-end bonus (based on performance)
• 5-day work week

福利待遇

• 年度公司旅遊
• 年終獎金（視表現而定）
• 五天工作制

1. Handle commission and incentive calculations
2. Prepare and submit sales reports
3. Review and verify promoter submissions
4. Perform finance reconciliation for Aeon and Parkson accounts
5. Prepare and submit variance reports

Perks & Benefits

• Friendly working environment
• Stable job with career growth
• Travel allowance provided (If required)
• Employee Discount on company products/services
• Employee equity
• Nearby public transport
• Casual dress code
• Open culture
• Personal development opportunities
• Paid training and development

Our Trading company is selling food ingredients to bakeries, restaurants and hotels. Our three warehouses with integrated offices are located at Senoko / Woodlands area with 5 day work week (Mon to Fri) from 8am - 5pm. Basic salary 2200-2800 / month based on experience + CPF + 13 month annual salary + Medical Benefits + Lunch and Mobile phone allowance. We are looking for a self-motivated office admin to complete our team. You should be well versed in using computer software like Microsoft Office (Excel, Word) and willing to learn and improve on the job. Must demonstrate attention to detail and be attentive to the job on hand. Able to work independently with a strong sense of integrity, and responsibility with a positive attitude.

Job scope:

- Assist with office administrative task

- Invoicing to customers using Quickbooks (no need to have experience)

- Communicating and liaising with clients on order taking via phone, email and whatsapp

- Assisting sales manager with customer queries, sending of quotations and product documents

- Answering office calls and receiving of parcels and goods

- Monitoring product stock

- Packing of samples for customers

An organized and detail-focused office administrator who ensures smooth office operations by handling clerical tasks, aiding communication, and offering logistical support. This position is essential for daily functions, promoting efficient interdepartmental workflow while upholding confidentiality and professionalism.

• Assist customers to file accident reports and explain the claim procedure.

• Assist customers to submit claims, follow up and liaise with insurance company regarding claims.

• Assist in manage claims / repair operation of the workshop.

• Assist to source / enquire spare parts quotation for all repairs.

• Assist in coordination with owner / surveyor for survey and finalize all repairs.

• Liaise with customer’s vehicle for repair & collection.

• Fleet control customer vehicles during their claim time.

• Provide customer service to existing and new customer.

• All ad-hoc duties are assigned by the supervisor.
  

  Requirements

  • Relevant work experience & qualifications in administrative/ customer service / automotive industry would be advantage.

  • Self-motivated, proactive, and able to work independently.

  • Working Location: Soon Lee, Pioneer Point ( 10 mins from Pioneer MRT)