Total 618 administrator job vacancies in Australia

We are looking for an organised, proactive, and resourceful Executive Administrator to support daily operations, coordination, and business growth initiatives in a fast-paced environment.

Job Requirements

• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Able to work independently and take initiative
• Professional, responsible, and detail-oriented
• Comfortable handling fast-paced operational and event environments
• Good problem-solving and coordination skills
• Proficient in Microsoft Office / Google Workspace
• Able to commit during weekends or extended hours for events when required
• Prior experience in administration, operations, customer service, or event coordination is an advantage

Key Responsibilities

• Admin and scheduling management
• Customer service and sales follow-up
• Vendor and sponsor coordination
• Event and expo coordination
• Team briefings and operational support
• Partnership and collaboration outreach
• Assisting in improving systems, campaigns, and business growth initiatives
• Supporting day-to-day operational planning and execution
• Preparing reports, documents, and internal coordination updates

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

Company Overview

The IISS advances global peace and security through fact-based research and incisive analysis. Operating from five offices worldwide, it supports governments, academics, media, and businesses with authoritative publications and convenes leading security forums.

Job Summary

The Senior Administrator ensures efficient daily office operations and leads key initiatives including the Young Leaders Programme and IISS Internship Programme, requiring strong organizational, leadership, and stakeholder engagement skills.

Responsibilities

• Oversee daily office administrative operations, including scheduling, correspondence, supplies, and facilities management to ensure smooth functioning
• Streamline administrative workflows and maintain accurate records to ensure compliance with organizational policies
• Lead the planning, delivery, and evaluation of the Young Leaders Programme to achieve programme objectives
• Engage and liaise effectively with staff, programme participants, and external partners to support programme success and collaboration
• Provide guidance and mentorship to junior staff and interns to foster a supportive and productive team environment
• Track progress and prepare detailed reports on office operations and programme outcomes, recommending improvements to enhance efficiency and impact

Required competencies and certifications

• Proven administrative expertise with a minimum of 5 years’ experience in office management or operations
• Demonstrated programme management skills, including experience with youth or leadership development initiatives
• Strong communication skills to interact effectively with diverse internal and external stakeholders
• Leadership ability to supervise and mentor junior staff and volunteers

Preferred competencies and qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• Professional certifications in office administration or project management (e.g., PRINCE2, PMP) are advantageous
• Experience in event and project delivery with a track record of planning and executing programmes or events

Job Highlights

• Exposure to EduTrust compliance and regulatory work

• Supportive management environment

Job Description

Equistar International College is seeking a detail-oriented EduTrust Administrator to support the college’s EduTrust compliance and regulatory requirements. The successful candidate will assist in maintaining proper documentation, processes, and quality assurance standards in accordance with CPE guidelines.

Key Responsibilities

• Assist in maintaining and updating EduTrust documentation and records

• Support preparation for EduTrust certification/renewal audits

• Ensure compliance with CPE policies and regulatory requirements

• Monitor and track key compliance timelines and submissions

• Assist in reviewing and updating internal SOPs and policies

• Coordinate with departments to ensure documentation accuracy

• Support data compilation and report preparation

• Perform general administrative duties related to compliance

Requirements

• Prior experience in EduTrust administration preferred

• Familiar with CPE regulations and Private Education Act requirements

• Strong documentation and organisational skills

• Detail-oriented and able to handle confidential information

• Proficient in Microsoft Office applications

• Able to work independently with minimal supervision

Job description:

* Improve quality of all departments - Stock taking / Monitoring

(eg: Product quality, fabric, automation, spare parts).

* Monitoring and reporting on all activities, processes, and procedures.

* Determining data-driven solutions and implementing quality improvement plans.

* Performing regular inspections and reviews to ensure employees adhere to quality policies.

* Assisting with the development of company policies, processes, and procedures.

* Preparing and maintaining quality management documentation.

* Monitoring quality improvement of technician, fabricator, store all accessories are neatly arranged.

* Oversea purchasing of materials, accessories, and necessity for operations use purposes.

* Be confident enough to communicate with walk-in customer and handling for enquiry.

* Coordinating with all relevant departments as teamwork.

* Ad-hoc task require on day to day basis.

Requirement:

* Initiative, willingness to learn, self-discipline.

* Excellent oral and written communication skills

* Good with Microsoft Office, Word and Excel.

* Shipping, Logistic background preferred.

EssentialR esponsibilities:

·      Responsible for daily business support and 4x capacity guarantee for global and local financial-level storage components (SLA < =99.99%, RTO < = 5mins, RPO = 0, Delay < 100ms), and propose improvement suggestions for high-risk changes and repetitive inefficiencies, and promote implementation

·      Responsible for global and local station financial-level storage components and overall architecture risk identification and hidden danger governance (including but not limited to: effectively blocking big key/showSQL hidden dangers generated by function iteration; identifying and governing scenarios with strong data dependence on Redis, discovering and governing unreasonable architecture design behind abnormal alarms).

·      Responsible for storing component (MySQL/Redis) size version, security patch upgrade (RTO < = 2mins, RPO = 0, efficiency = 3.5person-days/cluster), ensuring smooth business upgrade, and effective emergencyrollback in abnormal scenarios (RTO < = 5mins).

·      Responsible for version planning of storage components(MySQL/Redis/TiDB/Doris/ES/MongoDB), software risk identification (BUG type),architecture risk identification (compatibility with availability zone failures), hardware risk identification (affinity), and promoting cloud vendors and architecture teams to schedule and govern hidden dangers

·      Responsible for continuously iterating storage component (MySQL/Redis/TiDB/Doris/ES/MongoDB) standard construction, cost governance standard construction, and implementing new standards management platform and inspection platform

·      Responsible for the design and development of daily database requirements for the database management platform (Golang)

Job requirements

·      Strong execution ability ensures high-quality and no-delay delivery of business requirements (following the change process and implementing the double check mechanism for program guarantee), and good team collaboration ability

·      Strong stress resistance and open-mindedness, calmly think about the root causes and solutions when facing difficulties or bottlenecks, actively report bottlenecks, give reasonable suggestions, and actively promote problem-solving

·      Master Degree/Degree holder with more than 8 years of full-time DBA work experience in top companies in the financial and internet industries, with practical experience in massive databases (cluster > 800,data > TB level), and experienced large-scale activities and market traffic shocks(at least > 5 times the daily traffic).

·      Proficient in MySQL/Redis system principles and architecture design capabilities, proficient in AWS cloud technology stack(VPC/AuroraRDS/Valkey/OpenSearch) risk identification and standard specification design to ensure business usage storage SLA > 99.99%.

·      Proficient in TiDB/Doris/ES (choose one) distributed database principle system (data > 0.5PB), skilled in identifying component hidden dangers and sorting out standard specifications, providing core technical indicators (SLA, PTO, RPO) and pushing component design and planning capabilities for business line use, ensuring that the storage SLA for business use is > 99.90% (for business stability requirements > 99.9%, effective emergency plans need to be aligned as a whole).

·      Experience in Golang backend development is preferred

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09 PLUS Building, Singapore 049705

 Tel: 69509748

http://www.peopleprofilers.com

debbie@peopleprofilers.com

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376

JOB RESPONSIBILITIES:

• Continuous monitoring of all access control systems, CCTV, and intrusion detection alarms.

• Rapid triage of alerts to determine critically and dispatch the correct personnel.

• Initial contextualization of alerts high priority intelligence briefs.

• Execution of routine and intelligence-driven checking of cameras and access logs.

• Creation of basic incident reports and daily activity logs for a comprehensive audit trail.

• Management of basic personnel access requests, virtual surveillance monitoring and transferring authorities.

• Initial / advance support for crisis events, including alert distribution and activation of business continuity plans.

• Comprehensive audits of access control and intrusion detection systems to ensure optimal performance.

• In-depth analysis of alarm data to correlate events and identify patterns, distinguishing false positives from genuine threats.

• Development and refinement of security procedures based on new threat intelligence.

• Systematic reviews of security assets to identify vulnerabilities and recommend hardening measures.

• Compilation of evidence for internal and external audits to support the teams.

• Management of Security Systems Commissioning, including the testing and configuration of new or upgraded systems.

JOB REQUIREMENTS:

• Must be able to start within short notice

• Must hold a valid PRD Grade of Senior Security Officer (SSO) rank.

• Must be first-aid trained

• Must be computer literate

• Have to undergo background checks and security screening.

• Experienced working in Data Center or Security Operation Centre environment is an advantage.

• Independent, well-organized, and good work attitude.

Job Description
You will be a partner to our client and the respective stakeholders to deliver effective course management services towards achieving their operational objectives. You will carry out your responsibility and efficiently.

Pre-Course

• Liaise with Course Coordinator/Business Development team on class schedule

• Course run/intake creation in training management system & publish course on website

Course Registration

• Monitor enrolment and provide weekly update

• Verify and follow up on applicants’ minimum entry requirements and documents

• Liaise with applicants/companies on course registration matters including payment matters

Course Confirmation

• Send confirmation email to applicants and billing for company sponsored applicants

Course Preparation

• Upload timetable in training management system

• Liaise with Course Coordinator on course notes and other course logistics

Post-Course

• Ensure attendance and assessment results are updated in training management system

• Check all payment has been received

• Notify learners on their results and trigger cert issuance in training management system

Course Cancellation

• Update course status in training management system and inform course coordinator/trainer on the cancellation

Requirements
• ITE Certificate holder or higher or with relevant working experience.

• Have good English proficiency.

• Good Communication skills are required to liaise closely with Trainers.

• Possesses basic information and communication technology (ICT) skills.

• Team player.

WFO - Dover, M-F: 8.30am - 6.00pm
1-year contract

• Well Established Company
• Salary $3000 - $3800 (Basic) + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport Provided)
• Working day: Monday to Friday
• Working hours: 8:30am to 5:15pm

Job Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare / engagement activities / company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirements:

• Diploma in Human Resource Management / Administration / Business Studies or equivalent
• Minimum 1 year relevant experience in administrative or HR support role
• Training will be provided for candidate with lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description

• To assist Principal on various Administrative duties assigned to you.
• To assist Principal in the Administrative duties in accordance with the school’s agreed policies and guidelines.
• To keep all information and intellectual property of the centre confidential.
• To build positive links between yourself, Principal, Teachers and parents of children at the centre.

Job Requirements

• At least GCE ‘O’ Level and above
• Able to converse in English and Mandarin (to liaise with Mandarin speaking associates)
• Must be comfortable in a childcare environment and around children
• Well organised and able to work independently
• Proficient in MS office
• Good Interpersonal and communication skills
• Able to start work immediately

Job Description

1. Coordinate and manage day to day office operations timely and efficiently.

2. Ensure documents and systems are maintained accurately and up-to-date.

3. Organize, track and file all incoming/outgoing correspondences, documents and information data.

4. Manage all aspects of all local and overseas correspondences.

5. Ability to multitask and to work with personnel from all levels.

6. Any other ad hoc tasks as assigned.

Job Requirement

1. Diploma / Degree in administration or any fields.

2. Minimum 2 years of relevant working experience.

3. Able to use Microsoft Office and meticulous in paperwork.

4. Strong verbal and written communication skills.

5. Good time management and organisational skills.

6. Able to start work immediately is a plus.

7. 5½ Day Week

Job Scope

You will be providing support for the following areas:

a) Reviewing and optimising SQL queries written by application developers to ensure optimal performance and adherence to database standards

b) Assisting in database design activities, including table structures, indexes, and relationships to support new application features or enhancements

c) Troubleshooting database-related issues reported by application teams, including SQL error codes, performance problems, and data integrity concerns

d) Supporting database changes through the development lifecycle (DEV, TEST, UAT, PROD), including coordinating database object migrations between environments

e) Monitoring application database performance and implementing necessary tuning measures like reorganising tablespaces, updating statistics, and adjusting buffer pools

f) Providing guidance to application developers on DB2 best practices, coding standards, and efficient query writing techniques

g) Supporting application testing activities by helping with data refresh requests, test data preparation, and database-related test case validation

Requirements

a) Strong background in IT, Computer Science / Computer Engineering, or related discipline

b) Minimum 5 years of relevant working experience in the above technology is preferred.

c) Relevant experience in the following would be advantageous:

• Working with JCL (Jon Control Language)

• Understanding of VSAM and other mainframe storage concepts

• Familiar with database utilities and tools

• Experience with database backup and recovery procedures

d) Possesses good communication and interpersonal skills

e) Have good command of written and oral English

f) Must be able to work beyond business hours including weekend when necessary

·      Administer and manage Redis clusters for low-latency caching and real-time transaction processing.

·      Manage MongoDB clusters (replication, sharding) for scalable transaction and semi-structured data storage.

·      Working knowledge of Hadoop ecosystem (Hadoop, Hive, Pig, Oozie, Hbase, Flume, sqoop) using both automated tool sets as well as manual processes.

·      Support and maintain Hadoop (HDP)clusters for batch processing, analytics, and regulatory reporting.

·      Perform cluster lifecycle management provisioning, scaling, patching, and decommissioning nodes.

·      Ensure 24x7 availability and resilience of production systems supporting payment flows.

·      Manage and optimize Apache Kafka for high-throughput, real-time payment event streaming.

·      Support Apache NiFi for ingestionpipelines from upstream payment systems and external partners.

·      Work with AWS EMR for scalableprocessing of transaction data and reconciliation workloads.

·      Administer HDFS, ensuring optimal replication,storage utilization, and fault tolerance.

·      Manage OpenSearch / Elasticsearchclusters for transaction search, audit trails, and operational dashboards.

Required Skills & Experience

·      6–8 years of experience in Big Data / DataPlatform Engineering in enterprise environments.

·      Strong hands-on experience with:

·      Hadoop ecosystem (HDFS, YARN, MapReduce, HDP)

·      Apache Kafka (high-throughput environments)

·      Redis and MongoDB clusters

·      OpenSearch / Elasticsearch

·      Apache NiFi

·      AWS EMR + good knowledge of AWS Cloud.

·      Strong expertise in Linux system administration and scripting (Shell/Python)

·      Experience with Kerberos, data security, and access governance

·      Proven experience in handling high-volume, low-latency systems (preferably payments/trading) 

EA License No: 11C4879 / Registration ID : R1218583

Apar Technologies Pte Ltd, Singapore

Human Resources Administrator

• Location: Tuas Crescent
• Working Hours: Monday to Friday | 830am – 515pm
• Company transport provided: Pick-up points at Marsiling MRT Station & Jurong East MRT Station
• Salary: $3000 - $3800

Job Purpose:

• To provide administrative and HR support within Company’s policy and procedure as well as engaging the staff at all levels to contribute to the achievement of the Company’s strategic goals.

Qualifications & Skills:

• Diploma in Human Resource Management / Administration / Business Studies
• Minimum 1-2 years of experience in an administrative or HR support role
• Training Provided

Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare/engagement activities/ company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Interested applicants kindly submit your resume through here or Whatsapp +65 9019 3218 (Joevy), and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 4 years of experience in Trust Administration or a relevant field.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform that only shortlisted candidates will be notified.