Total 16,105 admin executive job vacancies in Australia

The ideal candidate will have proven experience in managing online marketplaces, executing AI-powered marketing strategies, and enhancing customer journeys through CRM and marketing automation. You will be responsible for driving digital growth through B2B and B2C initiatives, managing end-to-end e-commerce operations, and optimizing performance across multiple platforms.

Key Responsibilities:

E-Commerce Operations

• Plan and execute effective marketplace strategies across Shopee, Lazada, TikTok Shop, and other platforms.
• Manage and optimize product listings, pricing, and promotional activities to increase visibility, conversions, and sales.
• Coordinate inventory management, order processing, and logistics to ensure seamless operations and cost efficiency.
• Monitor store health and resolve listing issues including suspensions, blocked products, and catalog errors.

Performance Marketing & Automation

• Plan and execute digital marketing campaigns with a focus on SEO, SEM, and keyword advertising to boost product ranking and sales.
• Analyze campaign performance (ROAS, CTR, CPC) and fine-tune marketing strategies accordingly.
• Leverage AI-driven tools (e.g., chatbots, WhatsApp automation) to enhance customer engagement and lifetime value.

CRM & Lifecycle Marketing

• Develop and manage CRM strategies using tools like FunnelKit, WordPress, and WhatsApp automation.
• Design and implement end-to-end lifecycle marketing journeys for customer retention and upselling.
• Monitor user behavior and segment audiences for personalized experiences and remarketing campaigns.

Content & Branding

• Create compelling, visually engaging content including mockups, copywriting, and video promotions.
• Plan and execute campaign strategies around major sales events (11.11, 12.12, festive periods).
• Ensure consistency in branding and tone across all customer touchpoints.

Requirements:

• Minimum 3–5 years of experience in digital marketing, e-commerce, or online retail.
• Hands-on experience with Shopee, Lazada, TikTok Shop, and other e-commerce platforms.
• Familiar with SEO/SEM, Google Ads, keyword research tools, and marketplace analytics dashboards.
• Experience with CRM tools, WhatsApp automation, WordPress, or equivalent marketing automation platforms.
• Proficient in English and Bahasa Malaysia, candidates who are able to communicate in Mandarin will be an added advantage.
• Strong data analysis skills with a problem-solving mindset.
• Ability to work independently and collaboratively in a fast-paced environment, including remote team coordination.

Preferred Qualifications:

• Experience in cross-border e-commerce and supplier coordination (e.g., Amazon, Taobao, 1688).
• Knowledge of AI marketing tools or chatbot integrations.
• Background in B2B and B2C marketing strategies.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Staff Purchases
• Birthday leave
• 5 days work

Job Responsibilities

1) Managing Daily Purchasing Activities:

• Support site ordering based on project progress and requirements.
• Prepare purchase orders in accordance with SOP and ISO Quality Management System tasks.
• Resolve project orders, material, and machinery-related issues in collaboration with project teams.

2) Supplier Relations and Negotiation:

• Manage relationships with suppliers, contractors, and vendors.
• Negotiate prices, delivery timelines, and terms and conditions.
• Maintain a supplier database and records in alignment with SOP and Quality, Environment, Safety, and Health documentation.

3) Coordination and Collaboration:

• Coordinate with project personnel to identify and fulfill project-specific procurement needs.
• Collaborate with the Contract Department to request quotations for tendering and obtain necessary material details, quantities, and drawings.

4) Quality Assurance and Budget Management:

• Ensure that all procured items meet the required quality standards and specifications.
• Prepare cost estimates and manage budgets related to purchasing activities.

5) Process Improvement and Compliance:

• Continuously work towards improving purchasing systems and processes.
• Implement policies, procedures, and instructions as required by the QESH management system.
• Develop and execute action plans based on risk and opportunity assessments in accordance with ISO standards.
• Promote the use of a process approach, risk-based thinking, and life cycle perspective within the organization.
• Ensure compliance with legal and other applicable requirements.

6) Perform any other duties and responsibilities as assigned by the immediate superior.

Job requirements: -

• Minimum SPM/Diploma in Business Administration, Management, or a related field.
• At least 3 years of purchasing/procurement experience, preferably in the construction industry.
• Able to source, evaluate, and negotiate with suppliers and vendors effectively.
• Knowledge of building materials and construction processes is an added advantage.
• Computer literate with good knowledge of Microsoft Office and SQL System.
• Possess strong negotiation, communication, and interpersonal skills with a high level of integrity.
• Able to work independently and manage procurement activities efficiently.

Perks & Benefits

• Open culture
• Personal development opportunities

職責：

• 銷售主管代表公司向企業和其他組織銷售各種商品和服務，並根據需要提供產品相關資訊。
• 任務包括——
• 向零售、工業、批發和其他機構招攬訂單並銷售商品；
• 取得和更新市場狀況以及雇主和競爭對手的商品和服務資訊；
• 向潛在客戶介紹待售產品的特性和功能，並示範其用途或品質；
• 報價和信用條款，記錄訂單並安排交貨；
• 將客戶的回饋和要求報告給供應商和製造商；
• 對客戶進行後續跟進，確保他們對所購買產品感到滿意。

要求：

• 具備硬體設備的經驗和知識者優先考慮
• 持有相關領域的SPM/文憑/學位或更高學歷。
• 獨立自主，具備優秀的人際溝通能力和結果導向。
• 展現出色的談判和問題解決能力。
• 具備計算機操作能力和計算能力。
• 目標導向，並能在壓力下完成目標。
• 良好的書面和口頭溝通能力。
• 精通馬來語和英語。
• 積極主動，學習能力強。
• 良好的態度和責任感。
• 具備商業頭腦和創業技能。

福利待遇

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間

主要職責：

• 處理和核實發票，確保準確及時地記入會計系統。
• 管理應付帳款 (AP) 和應收帳款 (AR) 功能，包括開立發票、收款和付款。
• 監督零用現金和員工費用報銷，確保符合公司政策和規定。
• 編制月度對帳單，包括銀行對帳單和部分資產負債顯示細表。
• 協助完成月末和年末結算工作。
• 準備審計所需的輔助表格和文件，並及時回覆審計問詢。
• 與內部團隊和外部各方（包括審計人員、銀行、供應商和稅務代理）進行聯絡。
• 監控未結應收帳款，並跟進逾期付款。
• 協助管理階層處理臨時性的會計、財務和行政事務。
• 依安排履行其他財務相關職責。

職位要求：

• 會計、金融或相關領域的文憑或學位。
• 1-3年相關工作經驗。
• 具備應收帳款、應付帳款和會計流程的基本知識。
• 熟悉 SQL 會計系統和 Microsoft Excel。
• 注重細節，做事條理清晰，能夠準時完成任務。
• 具備與內部和外部利害關係人進行有效溝通的能力。

福利待遇

• 年假
• 開放文化
• 個人發展機會

Job Responsibilities :

• Handle marketing and promotional activities, including event organization, sales promotions, and exhibitions.
• Plan, purchase, and distribute Advertising & Promotion (A&P) materials, and maintain proper stock records.
• Assist in conducting market research and collecting relevant data.
• Compile and distribute sales reports and statistical reports.
• Perform any other ad-hoc duties as assigned by management.

Job Requirements :

• Minimum Diploma or Degree in Agriculture Science, Communication, or a related field.
• At least 1-2 years of relevant working experience.
• Strong analytical, problem-solving, interpersonal, and communication skills.
• Good team player with a high sense of responsibility and accountability.
• Ability to communicate in multiple languages is an added advantage.
• Based at Pulau Indah, Port Klang, Selangor, and willing to travel when required.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

Job Description:

As a Sales Admin, you will play a critical supporting role in Revenue’s sales operations. This position is ideal for a detail-oriented junior executive or fresh graduate who wants exposure to payment solutions, merchant onboarding, and bank coordination within a fast-moving fintech environment.

You will work closely with Sales, Operations, and external partners (including banks) to ensure applications, documentation, and requests are processed accurately and on time.

Key Responsibilities:

Merchant Onboarding & Documentation Support

• Prepare, process, and verify merchant applications (payment terminals, CMS, reseller, channel partners).
• Collect and check documentation for accuracy and completeness before submission to acquiring bank or internal teams.
• Track application status and follow up on outstanding items, escalating where necessary.
• Assist in account setup for online merchant and update system records.
• Maintain organized records, including contracts, IDs, submission dates, and status in tracking sheets/systems.

Internal & External Coordination

• Liaise with internal teams (Operations, Support, Sales, Finance, Compliance, Credit, Fraud, Tech) to progress merchant onboarding and operational requests.
• Communicate clearly and professionally via email to internal teams and external partners when required.
• Coordinate with banking partners for sales slips and document submissions, both online and physical.

After-Sales Support

• Open and manage service request tickets (termination, servicing, maintenance).
• Monitor ticket progress and follow up with relevant teams to ensure timely resolution.
• Perform online maintenance tasks where applicable.

Documentation & Tracking

• Prepare and submit required documentation to banks.
• Maintain accurate records, including submission dates, status updates, and completion timelines, in tracking spreadsheets.
• Update merchant and reseller records in systems, including creation of new reseller codes.

System & Process Maintenance

• Perform maintenance tasks related to merchant records.
• Ensure all actions are compliant with internal SOPs and audit requirements.

Sales Support & Merchant Liaison

• Handle resellers enquiries and route issues to the appropriate team.
• Provide resellers with information related to status and next steps.

Qualifications:

• Minimum SPM qualification.
• Fresh graduates or candidates with 0–2 years of experience in admin, operations, or sales support.
• Experience in a sales support or administrative role is an advantage, especially within the financial services or payments industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational, multitasking, and communication skills.
• A proactive attitude and ability to work independently or as part of a team. 

主要職責/目標：

• 完成公司分配的個人銷售目標。
• 拓展新客戶關係並維護現有客戶關係。
• 支援銷售團隊實現部門營收目標。
• 提供準確及時的銷售活動和市場回饋資訊。

主要工作內容/職責：

• 根據公司策略，識別、跟進並促成銷售機會。
• 準備報價單、方案，並確保銷售文件的準確性。
• 定期與客戶保持聯繫，以加強關係。
• 監控客戶信用狀況，並與財務部門協調，及時收款。
• 提供售後服務和支持，以確保客戶滿意。
• 向管理階層報告客戶回饋、競爭對手動態和市場趨勢。
• 根據需要參加展覽會、貿易展和市場推廣活動。
• 為了支援和全面實施有效的 ISO 9001 品質管理體系，ISO 9001:2015

除上述提及外，任何其他與業務相關的職責。

所需資格和經驗：

• 銷售、行銷或相關領域的文憑。
• 至少1-2年銷售經驗（有潛力的應屆畢業生亦可考慮）。
• 外向、精力充沛、以客戶為中心，並具備強大的談判技巧。
• 能夠用英語和馬來語進行有效溝通（會普通話/粵語者優先）。
• 具備電腦操作能力，掌握微軟辦公室軟體的基本知識。
• 願意出差，並能在壓力下工作以完成目標。

福利待遇

• 僱員公積金
• 索斯科
• 在職訓練

Responsibility :

1) Supporting and Assisting the Sales and Marketing Assistant Manager in carrying out sales processing

and other related activities.

A. Sales Support

1) Performing the sales and marketing workflow, which includes booking new order, repeat orders, meeting customer needs and expectations, interpreting and designing the customer's product specification, the product's package design, packaging mock up and development.

2) Issuing contract order review, proforma invoice, container matrix study report, normal sales order,

customer specification, customer specification change notice, credit clearance checklist, Splenda report,

purchase order, indicative price, sample requisition and work progress report.

3) Handling inquiries and initiate negotiations to confirm orders and repeat orders before processing orders.

4) Updating all customer details in the Proforma Invoice and to inform admin user to update into the ERP system.

5) Creating cost certs for products if there are changes in the selling price and buying price.

B. Collaboration & Communication

1) Liaising with the Sales Admin department on the fulfilment of the customer's order delivery and shipment. To ensure customer expectations (orders) are well delivered to outsource manufacturing to manufacture in a correct and timely manner in alignment with specification and quality requirements.

Also monitoring customer packaging balance inventory from Sales Admin and reorder recommendations can be provided to customer based on the remaining stock levels.

2) Liaising with the Quality Assurance section on the customer artwork labelling requirement.

3) Liaising with the Quality Control section on the customer product quality and complaints (if required).

4) Liaising with the Regulatory Compliance section on customer product regulatory and registration

requirements.

5) Liaising with the outsourcing manufacturer on the customer's order's goods-ready date and request

a quotation for a new product (if required).

6) Liaising with the packaging supplier's to fulfil the expectations of customers for packaging design and artwork, mock up, sample print, and colour standard. Attend online proofing for a new project or improving an existing project with the packaging supplier. Request a quotation from the packaging supplier (if required).

7) Liaising with shipping agent/broker on availability of destination and freight cost for cost

estimation calculation purposes (if required).

8) Building and maintain strong relationships with customer.

C. Data Analysis & Reporting

1) Generate an analysis report in terms of customer sales performance.

D. Other:

1) Performing other work related functions as assigned by superior.

Perks & Benefits

• Medical insurance
• Personal leave

**Role: QC Cum Halal Executive - Food Manufacturing**

**Responsibilities:**

- Conduct quality inspections and testing of raw materials, in-process, and finished products to ensure compliance with company standards and regulatory requirements.

- Implement and monitor quality control procedures, including Halal certification requirements.

- Maintain detailed documentation of quality tests, inspection reports, and non-conformance reports.

- Ensure all products meet Halal standards and coordinate with Halal certification bodies for audits and certifications.

- Identify, investigate, and resolve quality issues or product non-conformities.

- Collaborate with production, procurement, and R&D teams to maintain quality standards and improve processes.

- Conduct regular training and awareness sessions on quality protocols and Halal standards for staff.

- Monitor and ensure compliance with food safety regulations and industry standards such as HACCP, GMP, and ISO.

- Manage and update quality control records and certification documentation for Halal compliance.

- Support internal and external audits related to quality and Halal certification.

**Objectives:**

- Ensure all products consistently meet quality and Halal standards.

- Achieve and maintain Halal certification status with minimal non-compliance issues.

- Reduce product rejection rates through improved quality control measures.

- Foster a culture of quality and Halal awareness within the organization.

- Support the company's reputation for quality and Halal integrity in the marketplace.

**Required Skills:**

- Strong knowledge of food safety standards (HACCP, GMP, ISO) and Halal certification processes.

- Excellent attention to detail and analytical skills.

- Good understanding of quality testing methods and laboratory procedures.

- Effective communication and interpersonal skills for cross-department collaboration.

- Ability to interpret regulatory requirements and apply them practically.

- Problem-solving skills and the ability to handle non-conformities effectively.

- Proficiency in documentation, report writing, and record management.

- Relevant educational background in Food Technology, Food Science, Microbiology, or related fields.

- Prior experience in quality control or assurance within the food manufacturing industry, especially with Halal certification, is preferred.

Internal Promotion,Bonus,Salary Increment and Reward

Responsibility :

A. Documents Control

1) Assisting in managing quality document control system.

2) Preparing and revising Quality Procedures for process owner.

3) Preparing Document Change Notice.

4) Issuing document with identification of 'Master Copy', 'Controlled Copy', 'Uncontrolled Copy' and 'For

Training Purpose only'.

5) Updating and maintaining Document Master List and Records Master List and controlling the distribution

of documents within the Quality & Regulatory Compliance Management System (QRCMS).

6) Maintaining Master Copy, Controlled Copy and Obsolete documents.

B. Technical Documentation

1) Assisting in composing and maintaining Technical Documentation in accordance with EU MDR 2017/745 requirements.

2) Liaising with OM to obtain latest Technical Documentation periodically.

C. Audits

1) Assisting in planning and coordinating Supplier / OM's periodic evaluation audit.

2) Participating in Internal Audits, Supplier / OM's periodic evaluation audit and External Audit.

3) Compiling and maintaining audit files.

D. Design and Development

1) Communicating with OM to assess the feasibility of new designs or changes in existing designs.

2) Coordinating with cross-functional teams including Sales and Marketing, QA / QC / RA, to align design and development project objective.

3) Preparing design plan and monitoring project timelines.

4) Preparing sample requisition form for design and development (SRD).

5) Organizing review meeting with team members on every design and development stages.

6) Conducting verification and validation on design and development product for compliance.

7) Completing and maintaining design and development files.

E. Artwork Verification

1) Checking, reviewing and verifying labelling of the device packaging to ensure compliance with customer requirement and Applicable Regulatory Requirements.

2) Liaising with supplier / designer / OM for artwork amendment and conversion.

3) Liaising with customer for artwork amendment and approval.

4) Compiling and maintaining Artwork File.

F. Others

1) Participating in Risk Management Team.

2) Assigning GS1 barcode number for new item / changed item.

3) Assigning lot number for legal manufacturer's product.

4) Performing other work related functions as assigned by superior

Perks & Benefits

• Medical insurance
• Personal leave

Responsibilities:

• Manage the full Accounts Receivable (AR) function, including invoicing, collections, and customer account reconciliation.
• Monitor outstanding balances and follow up with customers to ensure timely payment collection.
• Prepare and issue invoices, credit notes, and account statements accurately and on time.
• Conduct AR aging analysis and maintain accurate receivable records.
• Investigate and resolve billing discrepancies and customer payment issues.
• Perform monthly customer account reconciliations and assist in month-end closing activities.
• Prepare AR reports, collection reports, and other finance-related reports as required.
• Coordinate with Sales and other departments on customer account matters.
• Ensure compliance with company policies, accounting standards, and internal controls.
• Support external and internal audit requirements.

Requirements:

• Bachelor's Degree or Diploma in Accounting, Finance, or related disciplines.
• Minimum 5 years of relevant working experience in Accounts Receivable, Credit Control, or Finance.
• Strong understanding of AR processes and accounting principles.
• Experience in ERP systems and accounting software is an added advantage.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Good communication, negotiation, and problem-solving skills.
• Detail-oriented, responsible, and able to work independently.
• Ability to meet deadlines and work in a fast-paced environment.

Preferred Qualifications

• Experience in handling corporate customer accounts and high-volume transactions.
• Knowledge of credit control and collection procedures.
• Professional accounting qualifications (ACCA, CPA, CIMA, etc.) will be an added advantage.

32 Employee Management Benefits & Perks Including :

• Transparent & Structured Salary Scheme with Annual Increments
• Attractive Annual Bonus & Exclusive Incentive Trips
• Intrapreneurship Partner Programme
• Continuous Learning, Training & Career Development Opportunities
• 5-Day Work Week
• Working Location : Nilai 3 (HQ)

職責：

• 整理辦公室，協助同事優化工作流程。
• 及時整理和分發資訊。
• 建立和更新記錄，確保資訊的準確性和有效性。
• 安排及規劃會議及預約。
• 監控物資供應水準並處理短缺情況。
• 解決辦公室相關故障，並回應請求或問題。
• 與其他部門協調，確保遵守既定政策。
• 與供應商、客戶和同事保持互信關係。
• 必要時履行接待員職責。

要求：

• 擁有擔任後台助理、辦公室助理、虛擬助理或其他相關行政職務的經驗。
• 了解「後台」電腦系統（ERP軟體）。
• 具備辦公室設備操作知識。
• 全面了解辦公室管理流程。
• 優秀的組織能力和時間管理能力。
• 分析能力和解決問題的天賦。
• 優秀的書面和口頭溝通能力。
• 至少擁有管理學文憑或同等學歷。

福利待遇

• 員工權益
• 津貼（旅費、交通費等）
• 公司旅行
• 個人休假
• 有薪培訓和發展
• 遠距辦公的彈性

General Accounting

• Handle full set of accounts for small/medium companies and dormant companies
• Maintain proper documentation and filing for all accounting transactions
• Ensure accuracy and completeness of financial and operational records

Accounts Payable (AP)

• Verify monthly AP reports for accuracy and payments
• Prepare supplier payments via online banking
• Liaise with liners regarding payment matters and collection of Bills of Lading
• Assist in month-end closing activities
• Prepare and compile reports related to sales, purchases, and operational transactions

Accounts Receivable (AR)

• Review invoices prepared by the shipping team
• Follow up on customer collections and monitor outstanding payments
• Prepare and monitor weekly AR aging reports
• Update customer statements upon receipt of payments
• Monitor and track incoming funds
• Liaise with banks on exchange rates and forex contracts
• Handle submission of trade documents, including Letter of Credit (LC) and CAD documentation
• Review Letters of Credit and prepare supporting documents
• Record and reconcile bank transactions, including cash, cheques, and payment vouchers

Ad Hoc Duties

• Support the team in all financial activities, including ad hoc financial reporting and analysis
• Perform any other tasks as directed by Management to support the Company’s objectives

Perks & Benefits

• Regular team activities
• Personal leave
• Personal development opportunities

About the role

Hong Poh Engineering Construction Sdn Bhd is seeking talented and driven individuals to join our team as interns in the Quantity Surveying, Contracts, and Human Resources departments. This is an excellent opportunity to gain valuable hands-on experience in the construction industry and develop your skills in various aspects of project management and business operations.

As an intern, you will be exposed to a dynamic and fast-paced work environment, where you will have the chance to contribute to the success of our projects, while learning from experienced professionals in your field of interest.

M&E Intern Engineer Design

• Responsible for Engineering Design by using AutoCAD software. 
• Collaborate with the engineering team to meet customer requirement. 
• Responsible to take measurement under special circumstances. 
• Provide necessary information to PE / PM/ GM regarding HVAC design. 
• Ensure the design provide on timely manner. 
• Conduct analysis and testing to ensure designs meet specifications. 
• Participate in design reviews and provide technical support as needed. 
• To undertake any other related jobs directed by the superior from time to time. 
• Responsible to work with PE/PM in preparation of complete tender submission. 
• Ensure complete tender submission on time.

M&E Intern Costing Admin 

• Create accurate and competitive quotations based on customer requirements, and liaise with the Project Engineer (PE) to ensure customer needs are met. 
• Regularly checking and promptly respond to customer emails, maintaining professional communication. 
• Ensure forward all quotation to customer on time. 
• Keep customers updated with the latest PR quotations promptly. 
• Prepare and compile necessary monthly reports for the department. 
• Maintain an up-to-date list of pending customer Purchase Orders (PO). 
• Handle payments for CIDB levies and contract stamping fees required for projects or jobs. 
• To undertake other related jobs from time to time as directed by the superior. 
• General admin works include filing, typing, checking and coordinate the stamping of contracts/ bonds.

QS Intern

• Assist in preparing cost estimates and budgets for projects.
• Support the preparation and evaluation of tender documents.
• Conduct site visits to monitor progress and measure quantities.
• Collaborate with the team on various QS tasks.

HR & Admin Intern

• Assist in the recruitment and onboarding process.
• Support employee engagement and development initiatives.
• Help maintain employee records and HR databases.
• Collaborate with the HR team on various projects and tasks.

What we're looking for

• Current university students pursuing a degree in Quantity Surveying, M&E, Engineering, Business, Finance or a related field
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work effectively in a team environment
• Enthusiasm for learning and a willingness to take on new challenges
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office applications, such as Excel, Word, and PowerPoint.
• Able to write, read and talk in Mandarin to effectively communicate with Mandarin-speaking clients.
• Open to those interns who stay in Penang Island.

What we offer

At Hong Poh Engineering Construction Sdn Bhd, we are committed to providing our employees with a supportive and nurturing environment, where they can thrive and grow. As an intern, you will have the opportunity to:

• Gain hands-on experience in the construction industry
• Receive mentorship and guidance from experienced professionals
• Develop a strong foundation in project management, contract administration, and HR practices

Job Description:

We are looking for a responsible and detail-oriented Admin Executive to support our daily admin operations, SQL system records, invoicing process, and operation coordination.

This role is responsible for ensuring all order, delivery, invoice, payment, and receipt records are entered accurately and supported by proper documents.

The candidate must be able to follow company procedures carefully and work with the admin, sales, warehouse, and delivery teams. This is an execution and support role.

Key Responsibilities:

• Enter and update customer, order, delivery, invoice, payment, and receipt records in SQL system.
• Prepare and check invoice information based on valid supporting documents.
• Ensure invoice details such as customer name, item, quantity, price, document reference, and payment terms are accurate.
• Support daily admin operation, including document preparation, filing, and record updates.
• Assist with DO / RO / invoice document checking and follow-up.
• Coordinate with internal teams on order status, delivery records, POD, and stock movement documents.
• Follow up on missing or incomplete documents with the relevant person.
• Maintain proper filing of quotation, DO, RO, invoice, delivery, payment, and receipt documents.
• Report any missing, incorrect, or mismatched information to the reporting manager.
• Prepare simple daily or weekly admin summaries when required.
• Follow company document flow and avoid unauthorised manual changes.

Key Requirements:

● Minimum 1–2 years of experience in admin, invoicing, sales support, operations support, or related role.

● Experience using SQL system, accounting software, ERP system, inventory system, or similar business system.

● Able to handle invoices, delivery orders, customer orders, and related sales documents.

● Good attention to detail, especially numbers, item codes, quantities, pricing, and document references.

● Basic understanding of sales document flow such as quotation, DO, invoice, delivery, payment, and receipt.

● Basic Microsoft Excel / Google Sheets skills.

● Able to communicate clearly with admin, sales, warehouse, and delivery teams.

● Responsible, organised, and able to follow fixed procedures.

● Able to work carefully without making unauthorised changes or shortcuts.

● Able to flag and report incomplete or unclear information before proceeding.

Preferred Requirements :

● Experience in FMCG, distribution, trading, logistics, warehouse, or wholesale industry.

● Familiar with SQL accounting / inventory system.

● Experience checking DO, RO, invoice, POD, payment records, or stock movement documents.

● Able to prepare simple admin reports or summaries.

● Able to work in a process-driven environment.

Working Style We Are Looking For

● Careful with details

● Stable and responsible

● Good follow-up attitude

● Willing to follow system and procedure

● Comfortable working with documents and numbers

● Able to ask the right person when information is incomplete

● Does not make unauthorised decisions or manual changes

Perks & Benefits

• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Personal leave
• Sabbatical leave