Total 91 administrative clerical job vacancies in usa dc washington 20 m st se

Reporting directly to the Associate Chief Nurse Executive, Outpatient Nursing Services, the AO is positioned to serve in the role of a non-supervisory clinic manager. The AO will employ advanced communication to liaise between executive leaders and frontline leaders assigned to SVCBOC to ensure adequate resources are in place to care for our Veterans. A key responsibility for the AO is administration and program management; project and change management will be critical skills for success in the position.

Duties include, but are not limited to:

• Designing and implementing long- and short-range plans for the SVCBOC
• Emergency and safety program management
• Reporting of clinic activity (access, throughput, wait times, etc.)
• Timekeeping and labor mapping
• Project management
• Contracts, infrastructure, equipment, and supplies
• Space management, planning, and forecasting

Duties include, but are not limited to:

• Provides technical support and assistance to ILAB staff in travel management; including international, invitational, and local travel.
• Coordinates and makes travel arrangements, preparing travel authorizations, travel reimbursement vouchers, reservation, and other travel-related requirements under the Federal Travel Regulations (FTR) in the E2 Travel System.
• Supports office administrative systems, including as point of contact in property management, correspondence tracking, and supplies.
• Serves as Contracting Officer's Representative (COR), as needed.
• Serves as a purchase cardholder for OTLA with overall responsibility for managing and monitoring procured goods and services and reconciling monthly transactions in accordance with DOL and Federal regulations [e.g., Federal Acquisition Regulations (FAR)].
• Serves as Operations team member who works with clients and customers to assess their needs, provide information or assistance, resolve their problems, and satisfy expectations (particularly in area of travel).
• Provide customer support to OTLA staff in administrative regulations and procedures, which includes training, property management, and travel.
• As assigned, work with office manager in preparation for meetings by managing office calendar for seminars, interviews, and other activities within the office making logistical arrangements and completing other tasks.

• Planning and carrying out studies and projects that may involve any aspect of Federal employee retirement and insurance programs.
• Preparing reports, position papers, instructional or explanatory issuances to Federal agencies, and other material necessary for effective functioning of Federal employee retirement and insurance benefit programs.
• Analyzing and preparing comments on newly introduced rulemaking concerning matters from other Federal agencies.
• Preparing analyses of newly enacted or pending legislation to determine effects.
• Serving as a primary source of expertise and analytical support on retirement for the Director, OPM, and Associate Director for Retirement Services.

• Planning and carrying out studies and projects that may involve any aspect of Federal employee retirement and insurance programs.
• Preparing reports, position papers, instructional or explanatory issuances to Federal agencies, and other material necessary for effective functioning of Federal employee retirement and insurance benefit programs.
• Analyzing and preparing comments on newly introduced rulemaking concerning matters from other Federal agencies.
• Preparing analyses of newly enacted or pending legislation to determine effects.
• Serving as a primary source of expertise and analytical support on retirement for the Director, OPM, and Associate Director for Retirement Services.

• Track financial, personnel, supply, and other administrative transactions.
• Control mandated training processes, informing supervisors when employees are scheduled, scheduling classes, and handling associated staff actions.
• Prepare a variety of special and recurring reports involving information on status of projects, programs, personnel, financial, tasking, and other action assignments for the service.
• Performs clerical support duties, including receiving calls and visitors, maintaining and revising service documents, maintaining the Chief’s calendar, updating the clinic schedule, maintaining files, ordering of supplies, arranging meetings, etc.
• Assist employees in the preparation of more detailed and complex reports through collecting data from appropriate officials, study of historical and statistical summaries.

• Plans, coordinates, analyzes, and evaluates administrative missions and operations.
• Performs a range of analytical studies and projects related to program operations in the areas of management and productivity improvement; management controls; and work planning.
• Plans, administers, oversees, and coordinates administrative services including budget, procurement and contract administration, travel, property and records management, FOIA request, litigation hold requests related to the Executive’s office.
• Provides recommendations on the most economical methods of achieving administrative goals and objectives.
• Provides support to the Leadership Team and other special committees and task forces.
• Provides analysis related to any phase of Forest Service policies, relationships or activities requiring the special attention of the Executive.
• Develops and maintains close liaison with Regional Foresters, Deputy Regional Foresters, consultants, Forest Supervisors, and other key staff across the Agency.
• Responsible for a variety of administrative tasks that are performed in support of the Executive.
• Duties Listed are at the Full Performance level.

The incumbent of this position serves as the subject matter expert for workforce planning and supervises the staffing and recruitment team. The ideal candidate must have expertise in leading complex workforce planning initiatives. The ideal candidate will have proven experience in data analysis, gap analysis, and demand analysis. As an expert on workforce planning, the incumbent will manage a methodic process to align the needs and priorities of the organization with those of the workforce to ensure the agency is meeting its service requirements and organizational objectives. This includes analyzing, the current state, performing gap analysis, identifying trends, and developing methodologies for project initiatives. The incumbent will work with agency leaders on HR initiatives to align with new or changing priorities.

The duties of this position include, but are not limited to:

1. Supervising the Workforce Planning, Special Recruitment, and Operations Staff, including approving time and attendance, providing staff guidance and directions, managing incoming electronic personnel actions, overseeing the new employee process, and responding to AO staff questions, concerns, and inquiries on HR functional area day-to-day functions.
2. Collaborating with HR leadership and line managers to develop strategies for hiring, workforce reorganization, and talent management based on projected workforce needs.
3. Collecting, analyzing, and interpreting workforce data to identify trends, forecast staffing needs, and provide strategic recommendations to optimize workforce efficiency and effectiveness; and supporting informed decision-making within an organization regarding staffing levels, hiring, and resource allocation.
4. Communicating workforce planning insights and recommendations to key stakeholders, including HR leadership, executive leadership, and department managers.
5. Conducting complex analysis and forecasting, along with the application of statistical and operational research methods, management and organizational development theories and concepts, and human capital practices to fulfill the AO's mandate and strategic objectives.
6. Creating detailed reports and presentations that visualize key workforce metrics, including headcount, turnover rates, absenteeism, and productivity to present to leadership.
7. Developing dashboards that forecast staffing and work volume.
8. Developing policy and advising leadership on managing their workforce to increase productivity, engagement, and business value.
9. Identifying emerging trends in the labor market and their potential impact on the organization's workforce planning.
10. Identifying critical positions for the agency's current and future needs and analyzes the position attrition risk.
11. Managing classification, staffing, and recruitment.
12. Meeting with managers to review staffing models and make improvements on future forecasts.
13. Preparing workforce analysis reports for agency leadership.
14. Tracking key performance indicators (KPIs) related to workforce performance and identifying areas where improvements can be made.
15. Working with agency leadership to capitalize on recruitment and efficient hiring.

As an Administrative Officer, you will:

• Provide administrative direction for the activities of all staff specialists who have the direct responsibility for management development supervisory training, counseling services, position management, affirmative action plans, upward mobility programs development and implementation of career ladders, awards, disciplinary action, standards of conduct, merit staffing and planning for staff adjustments.
• Plan, coordinate, and provide advisory services to all Program Office officials for all office service functions for the Office which includes a variety of diverse services, including forms management, records managements, mail systems telephone services, equipment servicing, and duplicating services, correspondence control, procurement of office supplies, and equipment and maintenance of work areas.
• Work in conjunction with other staff to determine the need for and initiate actions requisitions, requests recommendations to acquire and adjust resources (i.e. staff, space equipment, supplies services) consistent with requirements for productivity, efficiency, and economy.
• Develop the overall organizational structure and the distribution of functions in relation to program needs and available human resources, and make recommendations concerning such organization and distribution of functions to senior management.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

As a Legal Administrative Specialist, you will perform the following duties:

• Automate case information through the use of computers.
• Prepare detailed reports of legal activities, analyzing data to report on trends.
• Use word processing, database, and spreadsheet computer software programs to track case-related information.
• Create databases; enter and oversee the entry of information, development of reports, sort, and search techniques in the database.
• Coordinate with the litigation support staff in organizing and indexing documents and in microfilming the documents during discovery in cases,
• Load case documents onto Westlaw for full-text searching.
• Develop and research legal information. With the assistance of attorneys, conduct research of issues of defined scope and complexity in connection with legal and legislative functions.
• Utilize various sources of legal references, such as books, records, maps, treaties, accounting records, and other legal documents.
• Locate discovery information by searching interrogatories, depositions, government documents, requests for production of documents, and requests for admissions.
• Independently prepare exhibits which may include charts, graphs, reports, photos, etc.
• Prepare summaries of testimony (which require a knowledge of the legal issues and the procedural aspects of the law involved) and provides basic conclusions for attorney review.
• Prepare, analyze, and process legal documents. Prepare summaries of testimony, and provide basic conclusions on factual aspects of cases for attorney review.
• Draft legal documents (e.g., subpoenas, interrogatories, complaints, and pleadings) for review by attorneys and paralegals.
• Compose various other documents (e.g., international environmental report, transmittal of pleading, requests for extensions of time on certain cases, advising of actions taken or developments in cases referred to other government agencies, and notices to attorneys representing defendants.)
• Perform timely filing to ensure that all court deadlines are met, all document components are complete, all parties are properly served, and all requirements of the particular court are satisfied.

• Plans, organizes, and supervises the administrative activities for a major multi-purpose hydropower project.
• Plans and performs management and organizational studies to determine long-range requirements.
• Responsible for personnel management, financial resources management, procurement, records management, property management, warehousing, employee timekeeping, etc.
• Conducts management studies and research on efficiencies and improvements of problem areas such as overtime or sick leave usage, full time equivalent (FTE) utilization, supervisory ratio, etc.
• Ensures the preparation of project contract documentation and the availability of funding.
• Provides guidance and interpretation of personnel matters, federal retirement systems, pay systems, death benefits, Office of Worker's Compensation Programs (OWCP) benefits, health benefits, etc.
• Manages Project's financial resources, current year programs, budget requirements, funding adjustments, etc.
• Exercises full technical supervision over a staff of general schedule and wage grade employees.

Duties include, but are not limited to:

* Performing a variety of confidential and sensitive duties to ensure compliance with all Federal administrative, procedural and regulatory practices.

* Developing and coordinating preparation of briefing materials for the department head in advance of his/her participation in meetings, appointments with outside groups and with other offices within the SBA.

* Providing direction and controlling the preparation of OED official correspondence, monitoring overall systems, identifying problem areas, and implementing changes to improve efficiency and quality.

* Key scheduler and arranging travel for confidential and policy level conferences and meetings between the OED and high-ranking SBA officials, leaders of trade associations, high-level government agency representatives and industry groups.

• You will assist in the management of the financial and accounting requirements of the Division and assist in budget formulation and execution.
• You will ensure that all charges entered into division financial databases are appropriate and properly designated.
• You will assist in the reconciliation of division records with NRL financial reports.
• You will resolve cost overruns and discrepancies through contact with NRL and external program participants.
• You will prepare financial reports and correspondence.
• You will ensure all procurement requests and contract actions follow proper guidelines.
• You will provide budget guidance to managers and their staff when planning, formulating or estimating funding requirements.
• You will prepare procurement requests and purchase card requests

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

This position is responsible for providing a variety of non-routine legal administrative support to a team of attorneys and other staff.

• Conducts extensive legal research using automated legal reference systems, case reviews, document reviews, or other pertinent sources to provide factual information to attorneys.
• Maintains and determines document management procedures for tracking, safeguarding, and processing incoming and outgoing paper and electronic documents.
• Applies the Department of Justice's and the Office of Professional Responsibility's records management standards for storing, retrieving, archiving, and disposing of records.
• Uploads case related information in automated case management and documents management systems.
• Coordinates support services for investigations such as scheduling meetings, securing court reporters, preparing exhibits, reviewing interview transcripts, and arranging travel.
• Prepares and edits letters, memoranda, reports, and other legal documents that are voluminous and complex in format.

This announcement will close on 12/10/2024; the first 50 applications received will receive first consideration. Applications received after the initial cut-off number will not receive consideration unless otherwise requested by management in increments of 50.

Major duties include but are not limited to:

• Participates with top management of the program office in the decision-making process.
• Serves as an internal consultant to PCS Senior Executives in areas of organization, development, project management, operations, and quality improvement.
• Performs special studies and projects that can involve any aspect of operation and which may be of a highly confidential and complex nature.
• Determines the breadth, depth, and methodology for special studies, analyzes the issue, and provides workable and alternative solutions.
• Provides technical and administrative support in developing human capital strategic goals and implementing programs, policies. and procedures to achieve goals.
• Assesses the effectiveness of programs, policies, and procedures and measures and monitors progress and value. Provides recommendations to enhance the effectiveness and efficiency of programs.
• Advises reviews and collaborates on performance measurement program for the office which integrates performance goals of the Department and VHA.
• Participates in senior-level meetings providing human capital information, updates, and progress.
• Represents PCS on national workgroups and committees dealing with HR programs and Human Capital initiatives.
• Serves as key advisor to top management regarding Federal personnel laws, rules and regulations, personnel practices, to include diverse areas such as Hybrid Title-38, Title-5 and Title-38 legislation and policy for all PCS program offices.
• Supervises and directs the activities of the PCS Human Resources liaison staff. The position makes general and specific work assignments, hires, and evaluates the work performance of staff and assures that production and accuracy requirements are satisfied. Completes annual performance evaluations and approves leave for subordinates.

As an Administrative Officer, some of your typical work assignments may include:

• Overseeing the Office administrative operations with responsibility for such diverse activities as personnel, travel, training, requisitions, logistics, budget, delegations of authority and directives. Ensuring that the Office follows consistent administrative policies and procedures to ensure effective business operations.
• Advising the Enterprise Planning and Coordination (EPAC) Director and/or Executive Director and OED managers and staff on all matters relating to the efficient management of their resources, both personnel and financial.
• Serving as the Branch Chief of Administration and Operations and supervising the OED administrative support team. Providing the team with guidance, ensuring proper resources are available, resolving problems, monitoring progress and adjusting schedules, and providing input to rating officials on team members' performance.
• Conducting independent analyses of all facets of the Office's administrative and operational activities in order to formulate new policies and procedures to reduce work backlogs and improve work processes.